Unigames Committee Meeting #25 - 20/08/2020

Attending

• Alistair
• Taylor
• Jackie
• Autumn
• Emerald "dont call me back"
• Alice
• Ash
• Josh "doesnt call back"
• Kyle

Apologies

• Gwen

Exiled :(((

• Kyle

Meeting scheduled: 6:00pm

Meeting open: 6:07pm

Reports:

President's Report (Alistair):

• Submitted a lab report before it was due for the first time in three years
• Should be getting to meet with Leigh about camp things soon
• There are no words in my brain right now
• There's probably more information that should go here but I can't think of it right now

Vice-President's Report (Taylor):

• went to the world's spiciest tenancy meeting
• went to a mildly spicy SOC meeting where i roasted a club so hard they didnt affiliate
• slept through a camp meeting
• and am here now
• gozz: "i have taken to calling taylor my little tornado"

Treasurer's Report (Jackie):

• went to the busy bee!! re-inked some dice
• went to board games night!! and got brutally murdered in salem by my own fellow committee members : (
• camp meeting happened
• did a deposit and withdrawal today!
• emerald made me cry one night on discord vc by telling me her bittersweet headcanon about my own got damn dnd character and i'm still recovering
• uh the left side of my back/neck has been hurting for almost a week and idk why lol
• account balance: $3,022.74

Secretary's Report (Autumn):

• attended the board games night
• lucky that i did because there was also a compulsory relay meeting that night

Librarian's Report (Emerald):

• i went to the boardgames night
• i genuinely don't know what else
• general librarian actions
• fuck idk
• taylors right my d&d character is not a toy dog shes a tan bull terrier and that is that
• also one of the tokens from one night warewolf is missing ill make another idk

Fresher Rep's Report (Alice):

• doing my fresher campaign allocations right now
• i have a car
• the freshers are alive
• accepting submissions for car names
  • ideally related to the colour red, starting with A, pretty and old and greek
  • alice rudely declines "aradia" despite meeting all the requirements

Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

• Ash:
  • last min report let's go
  • whatta week, Did Not Vibe ™️
  • busy bee was a thing, wiped down windows
  • uhhh yeah take care yall
• Gwen:
  • I have to learn how to eat dinner (I got a wedding rehearsal dinner)
• Josh:
  • important anniversary
    • michael wave
  • UWASCA meeting this weekend
  • observed gwen's boardgame night from home (which is also gwen's home)
• Kyle:
  • apologies having issues with my phone not charging so I wont be able to remote in unless this changes by 5pm

Past action Items:

This Week's Action Items: Alistair:

Advertise large scale borrowing to club presidents group slash colleges - not done

Taylor:

Ask Leigh about giving people EMP powers - done

Work on a roleplay 4 life EMP (along with Emerald, Alice) - not done

Poll facebook about roleplay structure - not done

Contact guild and get them to replace the light - done

Follow up on the health promotion person who was offering health related pamphlets - not done

Tidy up the SPG proposal (along with Jackie) - done

DOOOO constitutional changes - not done

Jackie:

Tidy up the SPG proposal (along with Taylor) - done

Autumn:

Complete the team board games night EMP (email hello@guild about loft) - not done (UH OH)

Make a post asking for interest in sponsoring relay signups - not done

Let Donald into our github - not done

Emerald:

Work on a roleplay 4 life EMP (along with Taylor, Alice) - not done

Continue doing quiz magic, get us a budget to look at, figure out food (along with Kyle) - things are starting to happen

Alice:

Fresher campaign stuff!! - doing it right now

Work on a roleplay 4 life EMP (along with Taylor, Emerald) - not done

Kyle:

Continue doing quiz magic, get us a budget to look at, figure out food (along with Emerald) - not done

Make the lost dice get into Chase and Unigames' hands - not done

Gwen:

Set up team board games night on FB - done

Ash:

Create an open FB poll to enquire as to what games people are interested in GMing for oneshots - done

Gatekeepers

• no updatez

Usual Suspects

Board Games

• "There's no I in Team" board games night
  • it was fun! lots of stories. apparently a song was sung?
  • smack autumn over the head for forgetting to check in with guild about the EMP
  • we had good fresher engagement

RPGs

• Wildcard RPG night

  • Everything fired but the horror games
  • D&D and amelia earhart happened
  • we will try to play nechronica one day

• GM Workshop

  • A oneshot where everyone gets a turn to GM
  • this has been theorised about on the facebook page, an opportunity for uncondident GMs to try out safe

Autumn: Set up the GM workshop night for next week

Magic: The Gavining

• Casual Commander Day
  • "dont minute anything i ever say ever - alistair langton" - taylor home
  • it was fun!!
  • fresher engagement was good, they were all bundled in the room with alistair

Wargames

• The wargamers are gone
• The SPG was filed
• Note that we still have $150 earmarked from uncharity for wargames

Fresher Campaigns

• Alice is assembling them now!!
• We're getting decent player signups

Events:

Halloween 2019:

• halloween 2019 haunts jackie like a ghost
• jarcus hasn't replied

Roleplay 4 Life [Sat 26/9 - Sun 27-9]:

• make the poll, taylor

Taylor: Make the poll, taylor, for roleplay 4 life

• oh hey, that's the day after guild ball

Relay [Saturday 10/10]:

• autumn attended a team captains information meeting
• no big news, have checked in about our getting placed with the other cam hall clubs

Autumn: Make a post about sponsoring laps and signups

Taylor: Check in with Autumn about 2019 relay feedback

UWASCA Collab

• meeting is coming up, hopefully meeting soon

Quiz Night [Thursday 22/10]:

• everybody thanked taylor profusely for attending the meeting
• concerns about the quiz currently being scheduled for thursday night - we traditionally prefer friday
• proposal for a new earlybird pricing scheme - late table tickets will cost the same per-person as earlybird individual tickets
  • if we want earlybird deadline to be 9/10, we need to be selling tickets 2 weeks beforehand at least, preferably 4 weeks
  • this would account for the fact that we need to up revenues, with expenses going up

Taylor, Emerald, Kyle: Continue quiz planning

Joint REDACTED [20/11-23/11]:

• should be meeting with leigh SOON
  • updates to follow

Taylor: Do the goddamn spreadsheet

Jackie: Get the link

Room Update:

• Busy bee
  • We had a busy bee
  • Busy bees are weekly for the near future

Alistair: Plan for busy bees

• Broken light
  • Taylor submitted a work order to fix our broken light
  • The skirting board has also been raised
  • Our hole has been inspected

Reimbursements:

• Pending:
  • Autumn: -$34.79
  • Jackie: $366.40

Guild:

• Reopening of Cameron Hall

  • Reiterated in tenancy consultation that we need to prevent the doors from being propped open
  • People HAVE to tap in to contact trace
  • Due to a recent breach of the hard border, we should be extra careful
  • Do Not Get Lax

• Tenancy Reallocations

  • Reallocations are unfreezing Monday
  • There was a bunch of conflicting information at the tenancy meeting - told different things by different people
  • Taylor asked many questions of clarification and received vague or unrelated answers
  • At the absolute earliest, no one will be moving clubroom until next December. They will be overseen by the next tenancy
  • When the process unpauses, we will return to the exact timing of the appeals process
  • Cannot confidently say that everything will be going back into full swing on the 24th due to various people waiting on others
  • One of the rooms in the top floor of guild has been requisitioned by guild to turn into a chapel.
  • Tenancy will be acquiring three rooms in Commercial (by the secondhand bookshop)
  • We have been told we are not allowed to adjust our appeals based on this new information. This new information will not be incorporated into the decision at all
  • Jameson confirmed that we will receive a full masterlist of which clubs have been placed where. This is a good outcome.

Alistair: Re-email our appeal to Amy, Jacob, etc

• Grants
  • SPG has been submitted!!
  • Coming soon, if approved
  • Jameson encouraged us to get in touch about 2019sem2 semester grant
  • #JustGuildThings

Jackie: Get in contact with Jameson about 2019sem2 semester grant

• SOC Meeting
  • It happened on tuesday
  • There was information
  • An Enviro-grant will be made available for applications soon
  • We should investigate possibilities
  • The Guild will be recognising guild executive work as volunteering hours
  • Feasibility study for Cameron Hall will be coming out this month, including information about the possibility of getting a lift.
  • Again, do NOT prop the cam halls door open
  • Guild ball is on 25/9 (sold out lol)
  • The guild will be setting up some kind of system for welfare assistants
  • Protests on 28/8 about the govt's bullshit
  • $10k has been allocated for the first wave of SPGs, $25k for the second wave
  • Confirmation we should include all our summer and 2020sem1 expenses in our 2020sem2 semester grant
  • Guild is specifically calling for event/activities to happen at Spring Feast, as well as food.
    • Keeping games hygienic at this event would be highly difficult.

Emerald: Talk to leigh about the spring feast

General Business:

Webkeeping

Taylor, Alistair: Do marking for websites

Autumn: Give Donald a new github password

Unigames Dice

• We still owe chase two dice. Alistair sets them aside rn

Constitutional Changes

• No update

Taylor: Constitutional Changes

First Aid Course

• No udpate

Large Scale Borrowing

Alistair: Make a post in the presidents group about large scale borrowing

Book Buy

Alistair, Emerald: Set up a book buy

Meeting closed: 7:23pm