Unigames Committee Meeting #26 - 09/09/2019

by Donald Sutherland 09/09/19

Unigames Committee Meeting #26 - 09/09/2019

Attending

  • Alaura
  • Aoibhinn
  • Donald
  • Alistair
  • Amelia
  • Colin (late)
  • Emerald

Apologies

  • Taylor
  • Elana
  • Gavin

Absent

  • none

Meeting open: 11:48AM

Reports:

President's Report:

  • Guess what's gone? That's right the fridge in finally in my garage and not the landing! I take no credit, Colin is a hero
  • Outside of that most of my week has been filled with midsems and assessments

Vice-President's Report:

  • Usual stuff, emails and subcom meetings nothing else to report

Gatekeepers

  • Nothing

Treasurer's Report:

  • Account balance: $3091.82
  • Attending other clubs’ general meetings gives me the flu

Secretary's Report:

  • I have become a stream technician
  • Emailing has become a regular thing, so I'm now obligated to continue
  • Food run happened

Librarian's Report:

  • Overdue items: Coup and Hamsterrolle, and CoC Keepers Handbook
  • Much stress about roleplay. 20 encounters is a lot.
  • Maybe overdue not sure
  • Going to do a big database dump in the holidays either to the new library or to libib

  • Donald: Look at sleeves for Love Letter

Fresher Rep's Report:

  • Not much has been happening but I've also had a wild week
  • Everyone's alive though yay

OCM reports

  • No OCMs have submitted reports

Past action Items:

Alaura:

  • Chat with Winslade about future scheduling - not done
  • Go through Camp feedback and begin writing a handover - not done
  • Call Manjedal, ask about alcohol and early check-in - not done
  • Take away the fridge - done
  • Let Taylor know about other shirts store - done

Aoibhinn:

  • Watch out for board game events to snipe clubs for collabs - ongoing
  • Look into Unigames solo Mega-Game-esque events a la Primarchs - not done

Taylor:

  • Organise collab with PCS - not done
  • Do a full financial breakdown of camp - not done
  • Contact Red Bull re. Charity Vigil - not done
  • Follow up on grants - not done
  • Get quotes for shirts - done

Donald:

  • Look at sleeves for Love Letter - not done
  • Make event and poster for Throne of Eldraine prerelease - not done
  • Distribute the sealed league prizes - not done
  • Contact Christine re. games - not done
  • Make a poster for LARP1001 - not done
  • Organise a tech test for RP4L - done
  • Advertise RP4L - done

Alistair:

  • Put Ad Eva on the archives - tonight
  • Add these to the Library - as stated in report

Elana:

  • Organise Dark Heresy one-shot for week 8 - done
  • Organise painting day for next week, wednesday! - done

Other:

  • (Everyone) Fill out the whenisgood - done

Agenda

Usual Suspects:

Boardgames

  • UWADU is happening on Sept 12th!
  • Next one is probably either PCS collab or a Halloween themed one
  • Colin is also organising a Dominion night with UPS

RPGs

  • Song of Ice and Fire (RPGoT):
    • Was decent, we had a game
    • Cam ran Night's Watch
    • Jono didn't show up though

    • Alaura: Follow up with Jono re. one-shots

  • Halloween tie-in!
    • Dread is preferred
    • Alistair is offered as tribute
    • Week 10 is confirmed

    • Elana: Make event for Dread one-shot in week 10

  • Next one: Dark Heresy? In week 8

    • Elana: Organise Dark Heresy one-shot for week 8

Magic

  • Throne of Eldraine Prerelease is happening on 29th!

  • Donald: Make event and poster for Throne of Eldraine prerelease

  • Donald: Distribute the sealed league prizes

Wargames

  • Painting day is happening on Wednesday at 2PM!
  • Committee is approving $22 for another can of white primer

  • Amelia: Buy a can of white primer

  • Kyle went through some of the terrain on the weekend and threw out some hills
  • So we have a bit more terrain space

Fresher Campaigns

  • Everything is fine, presuming that none have died

Collabs:

  • UniAccess:
    • The games that they've borrowed are still overdue

    • Donald: Contact Christine re. games

  • UWADU:
    • Happening September 12th, at 6:30pm
  • Computer Science:
    • Alistair has emailed them, still no reply
    • AFK
  • Language week:
    • Language week is week 9
    • Doing a stall
  • PCS:
    • Game theory + board games night with PCS?

    • Taylor: Organise collab with PCS

  • Aoibhinn: Watch out for board game events to snipe clubs for collabs

Events:

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:

  • Alaura: Chat with Winslade about future scheduling

  • Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs

  • Alaura: Go through Camp feedback and begin writing a handover

  • Taylor: Do a full financial breakdown of camp

LARP1001

  • Reps: Colin, Emerald + Elana, Aoibhinn
  • Next one is happening 21st!

  • Donald: Make a poster for LARP1001

OGM [10th September]:

  • Happening tomorrow!

  • Everyone: Send reports to Donald

  • Alaura: Send absentee votes to Donald

  • As a reminder, you can not absentee vote for constitutional ammendments

  • Alaura: Post a reminder about submitting statements at the OGM

Roleplay for Life [14th/15th September]:

  • Reps: Alistair, Donald + Alaura
  • Cam has pulled out
  • Trying to locate other GMs
  • We will need to do a food run for it

    • Colin+Alaura: Do the RP4Lyfe food run

  • Technical side of things is pretty good
  • The microphone just arrived today, so I can test with that
  • I have also learned how to open the ports so we can stream

Charity Vigil [28th/29th September]:

  • Reps: Colin, Taylor
  • Both of our Charity Vigil reps are not here
  • A meeting hasn't happened since the last committee meetng

  • Colin+Taylor: Put an event up for Charity Vigil

Relay for Life [12th/13th October]:

  • Reps: Taylor + Elana, Emerald
  • Battle Tin is currently in UWAnime
  • Thanks Jackie for the art on it
  • Next captains meeting is on the 25th of September

MCW - Multicultral Week [17th October]:

  • We havbe a stall, 6PM-10PM

Cameron Hall-oween [26th October]:

  • Reps: Aoibhinn, Amelia
  • There is a budget!
  • The budget looks good, apart from one detail
    • Spirits shouldn't be listed under "liquidation"
    • Budget approved provided that is removed

Book Buy Semester 2:

  • Weekend book buy or weekday book buy?
  • Wednesday and Fridays are Aoibhinn's preference
  • There seems to be a lot of interest in the Chuck Tingle RPG, and it might not be available by the time book buy
    • Splat buy seems to be best

    • Alistair: Organise splat buy for Chuck Tingle RPG

Summer LARP:

  • Reps: Alistair, Elana, Emerald
  • Cool ideas are happening

Un-Charity Vigil:

  • Still very far away

[REDACTED] 2020:

  • Tentative date: 19th-22nd of June 2020

  • Alaura: Call Manjedal, ask about alcohol and early check-in

  • Alaura will call them today or tomorrow

Guild

  • FilAus Incident:

    • We have not received an apology from them yet
    • We'll bother them about their apology at the end of September
    • It was sent to Taco as well

  • Tenancy allocations:

    • No updates

  • Elevator:

    • No updates

  • Grants:

    • Taylor: Follow up on grants

  • SOC Meeting:

    • Next SOC meeting: Wednesday!
      • Aoibhinn is going
    • Next busy bee: Wednesday 2nd October

      • Aoibhinn: Make a busy bee event

    • Next tenancy meeting: 25th September ish

Room Update:

  • Microwave:

    • UCC has expressed interest in it
    • Waiting for them to get back to us

    • Donald: Bother Felix about Microwave

  • Speakers:

    • Alaura is compiling a shortlist

  • Old fridge:

    • It's gone!
    • This can be purged next week!

  • Bunnings things:

    • Fridge Whiteboard
      • Still need more magnets
    • Noodles
      • We still need to put them up
    • Floor felt
      • We got some floor felt, need to use it
    • Tiny whiteboard
      • For long-term borrowing things
    • President's picture
      • Need the same type of magnets for the picture
      • Alternatively just tape it to the filing cabinet.

  • Wargaming shelf

    • No updates

Reimbursements:

  • Pending
    • Donald: $658.25 for food run

General Business:

  • Embroidery:

    • Ongoing

  • New T-Shirts:

    • Poll has been made!
    • Taylor has quotes for shirt prices

  • Archives:

    • Happening today!

  • Board games guide:

    • Alistair made a post about it
    • Nothing received yet
    • People have threatened to do them though

  • Food run:

    • One should happen saturday morning for RP4Lyfe

  • Campus Toilets:

    • No updates

  • Ad Eva

    • Will be archived today!

  • Prof Comp

    • Meeting last week
    • Seemed to go well

  • SOC Masterlist

    • No updates

  • Discord things:

    • Aoibhinn is going to organise a day to do things

  • Library Donations:

    • Twilight the movie the board game
      • Accepted under the proviso that if we ever need library space we get rid of it

Meeting closed: 12:49PM

--

Action Items:

Alaura:

  • Follow up with Jono re. one-shots
  • Chat with Winslade about future scheduling
  • Go through Camp feedback and begin writing a handover
  • Send absentee votes to Donald
  • Post a reminder about submitting statements at the OGM
  • Do the RP4Lyfe food run (along with Colin)
  • Call Manjedal, ask about alcohol and early check-in

Aoibhinn:

  • Watch out for board game events to snipe clubs for collabs
  • Look into Unigames solo Mega-Game-esque events a la Primarchs
  • Make a busy bee event

Taylor:

  • Organise collab with PCS
  • Do a full financial breakdown of camp
  • Put an event up for Charity Vigil (along with Colin)
  • Follow up on grants

Donald:

  • Look at sleeves for Love Letter
  • Make event and poster for Throne of Eldraine prerelease
  • Distribute the sealed league prizes
  • Contact Christine re. games
  • Make a poster for LARP1001
  • Bother Felix about Microwave

Alistair:

  • Organise splat buy for Chuck Tingle RPG

Amelia:

  • Buy a can of white primer

Elana:

  • Make event for Dread one-shot in week 10
  • Organise Dark Heresy one-shot for week 8

Colin:

  • Do the RP4Lyfe food run (along with Alaura)
  • Put an event up for Charity Vigil (along with Taylor)

Other:

  • (Everyone) Send reports to Donald