Unigames Committee Meeting #26 - 09/09/2019

Attending

• Alaura
• Aoibhinn
• Donald
• Alistair
• Amelia
• Colin (late)
• Emerald

Apologies

• Taylor
• Elana
• Gavin

Absent

• none

Meeting open: 11:48AM

Reports:

President's Report:

• Guess what's gone? That's right the fridge in finally in my garage and not the landing! I take no credit, Colin is a hero
• Outside of that most of my week has been filled with midsems and assessments

Vice-President's Report:

• Usual stuff, emails and subcom meetings nothing else to report

  Gatekeepers

• Nothing

Treasurer's Report:

• Account balance: $3091.82
• Attending other clubs’ general meetings gives me the flu

Secretary's Report:

• I have become a stream technician
• Emailing has become a regular thing, so I'm now obligated to continue
• Food run happened

Librarian's Report:

• Overdue items: Coup and Hamsterrolle, and CoC Keepers Handbook
• Much stress about roleplay. 20 encounters is a lot.
• Maybe overdue not sure
• Going to do a big database dump in the holidays either to the new library or to libib
• >Donald: Look at sleeves for Love Letter

Fresher Rep's Report:

• Not much has been happening but I've also had a wild week
• Everyone's alive though yay

OCM reports

• No OCMs have submitted reports

Past action Items:

Alaura:

• Chat with Winslade about future scheduling - not done
• Go through Camp feedback and begin writing a handover - not done
• Call Manjedal, ask about alcohol and early check-in - not done
• Take away the fridge - done
• Let Taylor know about other shirts store - done

Aoibhinn:

• Watch out for board game events to snipe clubs for collabs - ongoing
• Look into Unigames solo Mega-Game-esque events a la Primarchs - not done

Taylor:

• Organise collab with PCS - not done
• Do a full financial breakdown of camp - not done
• Contact Red Bull re. Charity Vigil - not done
• Follow up on grants - not done
• Get quotes for shirts - done

Donald:

• Look at sleeves for Love Letter - not done
• Make event and poster for Throne of Eldraine prerelease - not done
• Distribute the sealed league prizes - not done
• Contact Christine re. games - not done
• Make a poster for LARP1001 - not done
• Organise a tech test for RP4L - done
• Advertise RP4L - done

Alistair:

• Put Ad Eva on the archives - tonight
• Add these to the Library - as stated in report

Elana:

• Organise Dark Heresy one-shot for week 8 - done
• Organise painting day for next week, wednesday! - done

Other:

• (Everyone) Fill out the whenisgood - done

Agenda

Usual Suspects:

Boardgames

• UWADU is happening on Sept 12th!
• Next one is probably either PCS collab or a Halloween themed one

• Colin is also organising a Dominion night with UPS

  RPGs

• Song of Ice and Fire (RPGoT):

  • Was decent, we had a game
  • Cam ran Night's Watch
  • Jono didn't show up though
  • >Alaura: Follow up with Jono re. one-shots
• Halloween tie-in!
  • Dread is preferred
  • Alistair is offered as tribute
  • Week 10 is confirmed
  • >Elana: Make event for Dread one-shot in week 10
• Next one: Dark Heresy? In week 8
  • >Elana: Organise Dark Heresy one-shot for week 8

Magic

• Throne of Eldraine Prerelease is happening on 29th!
• >Donald: Make event and poster for Throne of Eldraine prerelease
• >Donald: Distribute the sealed league prizes

Wargames

• Painting day is happening on Wednesday at 2PM!
• Committee is approving $22 for another can of white primer
• >Amelia: Buy a can of white primer
• Kyle went through some of the terrain on the weekend and threw out some hills
• So we have a bit more terrain space

Fresher Campaigns

• Everything is fine, presuming that none have died

Collabs:

• UniAccess:
  • The games that they've borrowed are still overdue
  • >Donald: Contact Christine re. games
• UWADU:
  • Happening September 12th, at 6:30pm
• Computer Science:
  • Alistair has emailed them, still no reply
  • AFK
• Language week:
  • Language week is week 9
  • Doing a stall
• PCS:
  • Game theory + board games night with PCS?
  • >Taylor: Organise collab with PCS
• >Aoibhinn: Watch out for board game events to snipe clubs for collabs

Events:

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:

• >Alaura: Chat with Winslade about future scheduling
• >Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs
• >Alaura: Go through Camp feedback and begin writing a handover
• >Taylor: Do a full financial breakdown of camp

LARP1001

• Reps: Colin, Emerald + Elana, Aoibhinn
• Next one is happening 21st!
• >Donald: Make a poster for LARP1001

OGM [10th September]:

• Happening tomorrow!
• >Everyone: Send reports to Donald
• >Alaura: Send absentee votes to Donald
• As a reminder, you can not absentee vote for constitutional ammendments
• >Alaura: Post a reminder about submitting statements at the OGM

Roleplay for Life [14th/15th September]:

• Reps: Alistair, Donald + Alaura
• Cam has pulled out
• Trying to locate other GMs
• We will need to do a food run for it
  • >Colin+Alaura: Do the RP4Lyfe food run
• Technical side of things is pretty good
• The microphone just arrived today, so I can test with that
• I have also learned how to open the ports so we can stream

Charity Vigil [28th/29th September]:

• Reps: Colin, Taylor
• Both of our Charity Vigil reps are not here
• A meeting hasn't happened since the last committee meetng
• >Colin+Taylor: Put an event up for Charity Vigil

Relay for Life [12th/13th October]:

• Reps: Taylor + Elana, Emerald
• Battle Tin is currently in UWAnime
• Thanks Jackie for the art on it
• Next captains meeting is on the 25th of September

MCW - Multicultral Week [17th October]:

• We havbe a stall, 6PM-10PM

Cameron Hall-oween [26th October]:

• Reps: Aoibhinn, Amelia
• There is a budget!
• The budget looks good, apart from one detail
  • Spirits shouldn't be listed under "liquidation"
  • Budget approved provided that is removed

Book Buy Semester 2:

• Weekend book buy or weekday book buy?
• Wednesday and Fridays are Aoibhinn's preference
• There seems to be a lot of interest in the Chuck Tingle RPG, and it might not be available by the time book buy
  • Splat buy seems to be best
  • >Alistair: Organise splat buy for Chuck Tingle RPG

Summer LARP:

• Reps: Alistair, Elana, Emerald
• Cool ideas are happening

Un-Charity Vigil:

• Still very far away

[REDACTED] 2020:

• Tentative date: 19th-22nd of June 2020
• >Alaura: Call Manjedal, ask about alcohol and early check-in
• Alaura will call them today or tomorrow

Guild

• FilAus Incident:

  • We have not received an apology from them yet
  • We'll bother them about their apology at the end of September
  • It was sent to Taco as well

• Tenancy allocations:

  • No updates

• Elevator:

  • No updates

• Grants:

  • >Taylor: Follow up on grants

• SOC Meeting:

  • Next SOC meeting: Wednesday!
    • Aoibhinn is going
  • Next busy bee: Wednesday 2nd October
    • >Aoibhinn: Make a busy bee event
  • Next tenancy meeting: 25th September ish

Room Update:

• Microwave:

  • UCC has expressed interest in it
  • Waiting for them to get back to us
  • >Donald: Bother Felix about Microwave

• Speakers:

  • Alaura is compiling a shortlist

• Old fridge:

  • It's gone!
  • This can be purged next week!

• Bunnings things:

  • Fridge Whiteboard
    • Still need more magnets
  • Noodles
    • We still need to put them up
  • Floor felt
    • We got some floor felt, need to use it
  • Tiny whiteboard
    • For long-term borrowing things
  • President's picture
    • Need the same type of magnets for the picture
    • Alternatively just tape it to the filing cabinet.

• Wargaming shelf

  • No updates

Reimbursements:

• Pending
  • Donald: $658.25 for food run

General Business:

• Embroidery:

  • Ongoing

• New T-Shirts:

  • Poll has been made!
  • Taylor has quotes for shirt prices

• Archives:

  • Happening today!

• Board games guide:

  • Alistair made a post about it
  • Nothing received yet
  • People have threatened to do them though

• Food run:

  • One should happen saturday morning for RP4Lyfe

• Campus Toilets:

  • No updates

• Ad Eva

  • Will be archived today!

• Prof Comp

  • Meeting last week
  • Seemed to go well

• SOC Masterlist

  • No updates

• Discord things:

  • Aoibhinn is going to organise a day to do things

• Library Donations:

  • Twilight the movie the board game
    • Accepted under the proviso that if we ever need library space we get rid of it

Meeting closed: 12:49PM

--

Action Items:

Alaura:

• Follow up with Jono re. one-shots
• Chat with Winslade about future scheduling
• Go through Camp feedback and begin writing a handover
• Send absentee votes to Donald
• Post a reminder about submitting statements at the OGM
• Do the RP4Lyfe food run (along with Colin)
• Call Manjedal, ask about alcohol and early check-in

Aoibhinn:

• Watch out for board game events to snipe clubs for collabs
• Look into Unigames solo Mega-Game-esque events a la Primarchs
• Make a busy bee event

Taylor:

• Organise collab with PCS
• Do a full financial breakdown of camp
• Put an event up for Charity Vigil (along with Colin)
• Follow up on grants

Donald:

• Look at sleeves for Love Letter
• Make event and poster for Throne of Eldraine prerelease
• Distribute the sealed league prizes
• Contact Christine re. games
• Make a poster for LARP1001
• Bother Felix about Microwave

Alistair:

• Organise splat buy for Chuck Tingle RPG

Amelia:

• Buy a can of white primer

Elana:

• Make event for Dread one-shot in week 10
• Organise Dark Heresy one-shot for week 8

Colin:

• Do the RP4Lyfe food run (along with Alaura)
• Put an event up for Charity Vigil (along with Taylor)

Other:

• (Everyone) Send reports to Donald