Unigames Committee Meeting #26 - 24/08/2026

tags: committee meeting 2026

Attending

• Nene
• Ella
• Apollo
• Valerie
• Ronan
• Kynan
• Nate
• Sophie (Online)

Apologies

• Rex
• Lucy
• Connor

Absent

Meeting scheduled: 4:00 pm

Meeting open: 4:02 pm

Reports:

President's Report (Nene):

• ermmm unmmmm
• sorry i've had to do six paintings and eight drawings
• song of the week is BRITTANY MURPHY by slayyyter

Vice President's Report (Ella):

• ♡ I got the joint camp emp approved! I also got the ssaf grant sorted! I also made the budget!
• ☆ I am handling ticket orders for quiz
• ♡ I am handling ticket orders for botc feast, I also did the budget
• ☆ I am organising cat haven collab!
• ♡ I am emailing hoodies and playmats and doing various other financial things
• ☆ I have also organised first aid for people and am organising the afterhours collab and sorting out the rp4l schedule
• ♡ Hype the spinifex hopping mouse!

Treasurer's Report (Apollo):

• spg this week!! wow!! money!!
• so many assignments due this week ;-;
• i think they wanna steal all my free time

CommBank Account Balance: $611.87

Guild Account Balance: $5,841.19

Total Balance: $6,453.06

Secretary's Report (Lucy):

• Wargames planning
• Quiz questions almost done

Librarian's Report (Valerie):

• im spreading the word about the botc feast
• i made a poster in 10 minutes
• the amount of ethel cain i listen to in 1 day. unbelievable

Fresher Rep's Report (Ronan):

• free from the spreadsheet dimension (fresher allocations done)
• check your dms if you signed up for a game!! it's probably your gm!!
• my car broke down. sighhhhhhhh

OCMs' Reports (Kynan, Nate, Rex, Sophie):

• Kynan
  • Precon
  • Meeting (good games)
  • Meeting (uwasca)
  • Busy
• Nate:
  • Uni has me floating like Gojo
  • (Chapter 236)
• Rex:
  • one week off, two weeks catchup
  • roleplay for life! Yay! Ty folks for sorting schedule
• Sophie:
  • Did emp and am working on advertising for collaborative games
  • am in the mines all day long (primary school employment)
  • booked in for first aid! Yay! Camp!

Immediate Past President's Report (Connor):

• Blow steam in the face of the beast,
• Sky could fall down, wind could cry now

Past Action Items:

• Action Items:

• Nene:

  • Done
    • Message JBV about donation
    • Get new monolith key
  • Not Done
    • Update Twitch for 2026 and AI opt out
    • Email Guild about PAC status
    • Put up new whiteboard

• Ella:

  • Done
    • Look into afterhours with UniSFA
    • Look into SSAF grants

• Apollo:

  • Done
    • Look into online slips vs constitution
    • Contact SOC for Sem 1 grants
    • Look into couches for SPG
  • In Progress
    • Do the square again
  • Not Done
    • Send TTECU precon league money

• Lucy:

  • Done
    • Weekly advertising posts
  • In Progress
    • Look for warhammer tourney dates
    • Make Blood Bowl tokens
    • Organise EMP, booking and advertising for Warmachine event
    • Do gatekeeper FAQ doc
    • Organise google drive

• Valerie:

  • Done
    • Post FNoM advertising
  • In Progress
    • Organise UniSFA + Esports collab
  • Not Done
    • Reach out for assistance for book binding

• Ronan:

  • In Progress
    • Make schedule for Roleplay4Life (along with Rex)
    • Organise UWASCA collab (along with Kynan
    • Handover for fresher campaign
  • Not Done
    • Poster for general advertising

• Nate:

  • In Progress:
    • Do EMP and advertising for Bloodbowl for life (along with Rex)

• Rex:

  • In Progress
    • Do EMP and advertising for Bloodbowl for life (along with Nate)
    • Make schedule for Roleplay4Life (along with Ronan)
    • Contact James about relay
    • General etiquette post and poster

• Sophie:

  • In Progress
    • EMP and advertising

• Kynan:

  • Done
    • Meet with GGs to discuss prizing
  • In Progress
    • Organise UWASCA collab (along with Ronan)
  • Not Done
    • Update 7 point decks

Boardgames

Social deduction boardgames - Week 5, Thursday 20th of August @3-6pm

• It happened!
• Attendance was 7!
• What a beautiful world!

Teamwork Boardgames - Study Break, Thursday 3rd of September 12pm-3pm

• Suggested by Sophie
• EMP has been done
• advertising is being cooked on
• Nate will run the event

Sophie: advertising for teamwork boardgames

RPGs

GM Workshop - Week 5, Sunday August 23rd @3pm

• It was yesterday!
• 7 attendees! (what a pattern emerges...)

RPG Playtest Night - Week 6, Thursday August 27th @5pm

• Advertising out
  • There's been quite a lot of interest since posting
  • ~5 people wanting to run games
• It is this week! Please come!
• We should do a bump post!

Nene: Bump RPG playtest night

Cardgames

Speed Competition - Week 7, Saturday 12th of September @12pm

• Ella would like to organise this
  • Advertising has been posted
  • There's been a lot of interest!
• Might need to bring some extra card decks
• No updates.. but awesome....

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Marvel box is still here...
• We have Lorwyn Eclipsed...healthy
• Hobbit chilling in the monolith...soon

F/SNoM - 28th August @4pm

• It is Friday!
• Someone needs to cover the first hour for Valerie
• Or... we can postpone it till 5pm so Valerie can run it in whole
• We will postpone it till 5pm

Precon League - Semester 2

• Session 3 has been!
  • Attendance of 21
• $390 for prizing
  • We'll be paying $195 of prizing (halved with TTECU)
  • We'll need TTECU's bank details
• Kynan met with Good Games Morley
• We are still determining what we do for prizing, over misunderstanding about prizing budget
• Kynan will discuss with ECU about prizing situation

Kynan: Meet with GGs to discuss prizing

Apollo: Send TTECU precon league money

Reality Fracture Prerelease - Sunday 27th of September

• There is a new prerelease happening!
• Nate will email them this Sunday to organise the kits
• An EOI will need to be sent out to MtG general

Nate: Contact GG's about Reality Fracture Prerelease

Other TCGs

Deck maintenance

• A member Ash has mentioned wanting to write instructions on how to use the decks and the sideboards
  • Ash has done 1/4 decks
    • No updates
• 7 point decks need to be updated
• No updates

Kynan: Update 7 point decks

Wargaming

Warhammer

Warhammer Tournament

• Lucy is currently planning the next 2 tournaments
• Looking for something after exams and mid holidays
  • Mainly booking in advance due to uni close and semester scheduling
• No updates

Lucy: Look for warhammer tourney dates

Blood Bowl

• Tokens need to be made
  • Not enough resin...need to order more
• No updates

Lucy: Make Blood Bowl tokens

Bloodbowl for Life - Week 8, September 20th

• We will run BloodBowl for life again
  • Monetised BloodBowl for Relay for Life
• Will we do food like the previous event?
  • Pizza
  • Cans purchases go towards donations
• We can use Unigames merch for prizing
• We'll do a $5 entry, pay what you want above that
  • Gold coin for freshers
• EMP is in progress, Nate will speak to Artemis

Rex, Nate: Do EMP and advertising for Bloodbowl for life

Intro to Warmachine

• Lucy has contacted about September dates
  • We're looking the penultimate or last September weekend
  • Confirming dates now, will do EMP ASAP
• Will be in Ezone
• Likely will be either the 26th or 27th of September, Ella has been contacting

Lucy: Organise EMP, booking and advertising for Warmachine event

Mini Painting Day - Week 8, Tuesday the 15th of September @2pm

• Valerie would like to organise this to clean and paint minis
• How wondrous

Valerie: EMP and advertising for mini painting day

Collaborative Events

Afterhours (UniSFA + Unigames) - Wednesday 23rd September @5pm

• We're planning another one for late September
  • Ella has cooked
• It will be Musical themed
  • Isn't that awesome?
  • Everyone is excited
• We were going to get popcorn and mini woolworths cupcakes
• UniSFA will be providing tea

Ella: EMP and advertising afterhours with UniSFA

UniSFA + Esports Collab + Unigames - Week 7, September 11th @5pm

• Riftbound, Arcane and League of Legends
  • Kimi (Esports) and Meryn (UniSFA)
• EMP and room booking has been done by Valerie
• Pizza will cost a gold coin, like at fresher welcomes

Nene: Advertising for Esports + UniSFA + Unigames League event

Cat Haven Collab

• Ella is organising this finally
• It will be in end of semester study break
• Ella is looking at indoor venues such as ezone
• We have calico now

Ella: Organise Cat Haven Collab

Major Events

Cam Hall Quiz Night - September 10th

• Reps: Nate (Light), Lucy (Dark)
• Advertising is out
  • Tickets out
    • Buy them!!
• Prizes for Unigames have been got
  • Tactics is so awesome
• Tickets are getting close to being sold out! Buy them imminently!
• Ella has (technically) resigned from this subcommittee (she is still doing work on it)
  • Nate has taken their place as our lightmittee rep!

Roleplay 4 Life - 5th to 6th of September

• Reps: Rex + Ronan
• GMs have to be contacted
• Advertising has been out
• Schedule out by next week
  • Confirm with GMs
• Ella and Lucy have been working on schedule
• Ella has made bumps for GM's, and we have acquired 2 new GM's as a result of this!
  • We currently have 6 confirmed GM's
• We will make more advertising for fun!
• Apollo can be there on the fifth

Ella: Make schedule for Roleplay4Life

Nene: Update Twitch for 2026 and AI opt out

Relay 4 Life - 3rd to 4th of October

• Reps: Rex, Nene
  • UniSFA's reps are James B (vp), and Meryn (ocm)
    • UWASCA may also join
  • Unigames goes Unifast lives again
• Advertising needs to be done soon
• Rex is contacting James as we speak
• Nene has joined this subcommittee as a rep

Rex: Contact James about relay

UWASCA + Unigames Collab - Week 8, Saturday 19th September @12-3pm

• Reps: Ronan, Kynan, Valerie, Ella
• Tickets are out! Yay!
• We are going to spend profit buying appetizers for the event
• Ticket sales will end on Monday 13th of September

Ronan, Kynan: Organise UWASCA collab

Creature Camp - 13th-16th November

• Reps: Ella, Sophie, Valerie
  • Camp leaders are Ella (Unigames), Diarmuid (UCC), Pranav (UniSFA)
• Budget has been made
  • and approved in subcom
• SSAF has given only Unigames the funding
  • We'll need to confirm some things about profits
• Poster in progress
• Motion to approve the 2026 Joint Camp Budget
  • Passes unanimously
• EMP is approved, we can advertise now
• First aid is being sorted out
• We think that we should focus our efforts into running events other than oneshots at camp

Unigames pyjama party - Saturday 7th November 6-11pm

• Ella wants to run a pyjama party in the loft
• There will be games, snacks, movies,
  • kind of like unigames does charity vigil, but in pjs (but with set end time)
• will not have sleeping in the loft
  • no getting snuggly in the loft
• maybe 6-11pm
• right after exams end
  • weekend after is camp
  • last friday of exams
    • day after is busy bee
    • would be more wise to be right after the busy bee, so saturday
• people can bring stuffed toys and movies

Ella: organise that pyjama party

Far Future Events

Uncharity

• Reps: Nate, Valerie
• Reach out immediately after sem 2 exams

Unigames Redacted 2027 - 2 to 5th July

• Booking for next year has been confirmed
• Deposit has been paid

Fresher Zone

Fresher Campaigns

• Ronan has done it what a KING
• He is still writing the handover
• He is also messaging unallocated freshers

Ronan: Handover for fresher campaigns

Reimbursements

• Done
  • $426.25 to Nene for food run
• Unsubmitted
  • $56.95 to Apollo for quiz night prizes
  • $195 to TTECU for Precon League
• Possible conflict between Guild and constitution management of slips online
• Not majorly a problem as we don't do them online
  • Still worth to investigate this

Guild

SOCPAC Meetings

• Next meeting is tomorrow!
• Nene and Ella will attend
• Beautiful world

Grants

• We have re-emailed the soc treasurer regarding last semesters grants
  • They replied and said they are looking into it
• Nene emailed about PAC status
  • We do have PAC status
  • Nothing will change if we remove our status
    • Removal will need to be motioned in a SOCPAC meeting for disaffiliation
  • We'll have more of a discussion in committee about what we'll do
• SPG is due this Friday
  • We are looking into applying for:
    • Couch cushions
    • Card sleeves
    • Deckboxes
    • Game repairs/replacements
      • possible replace:
        • secret hitler
        • skull
        • bananagrams (maybe)
        • Playing cards
    • Materials needed for bookbinding
    • Other miscellaneous boardgame repair materials
      • Whiteboard markers for Just One
    • Sticker order prices

Apollo: Write SPG grant

Valerie: look through library for game repairs

General Business

Gatekeepers

• Lucy is doing FAQ doc
• Lewis Graham and David Kuppers have been elected gatekeepers for semester 2!

Lucy: Do gatekeeper FAQ doc

Webkeepers

• No updates

General Unigames Advertising

• General advertising posters for guild screens are in progress
• Weekly What's On has been posted
• General etiquette post has been done
  • Poster needs to be made
• No updates

Lucy: Weekly advertising posts

Ronan: Poster for general advertising

Rex: General etiquette post and poster

Merch

• Lucy has posted the advertising and form for stickers
  • close Sunday September 6th
• Ella is following up on the extra hoodies
  • Replied and will send soon
• We're also still waiting for the second lot of playmats
  • Still in America
• playmats
  • they said they have delivered the playmats - they havent
  • we emailed about asking about their they promised reprint and they said they will get back to us
  • we may be selling playmats at a crazy loss because of this
  • but we also are making profit on hoodies as we are still getting the extra

Ella: Correspond with playmats Ella: Correspond with hoodies

Room Updates

• The whiteboard needs to go up

Nene: Put up new whiteboard

Library

Semester 1 Bookbuy

• Book buy has been!
• We are still waiting on the following resources:
  • RPGs
    • Paranoia (2023)
    • Shadowrun 6e: Hong Kong
  • Boardgames
    • Terraria (Expected in December)
• We have acquired:
  • Calico
  • Stardew Valley
  • Articulate
  • Wingspan: Oceania Expansion
  • Pico
  • Lying Pirates
  • Vampire: The Masquerade 20th Anniversary Edition
• Might be worth looking for the dates of Sem 2 book buy
  • September 1st penciled in
• No updates

Semester 2 Bookbuy

• Valerie will be organising this soon

Valerie: Organise semester 2 bookbuy

Mini Stuff

• Lucy still painting them
• Valerie has been cleaning the (general) minis
• No updates

Donations

• Astro Inferno must be added into our library

Valerie: Add Astro Inferno into the library

Library Maintenance

• There are some books falling apart
• No updates

Valerie: Reach out for assistance for book binding

General Maintenance

• No updates

Food Runs

• We need ice cream, forks, and ibuprofen

Phoenix: Future/Past - Week 2, Wednesday 26th of August @4pm

• Next Phoenix is one page oneshot writing
• Advertising is out
• It is this Wednesday

Committee Business

Keys

• We bought the key!
• It was $11.03
  • But we did not get the receipt

Banking

• Square still having issues
  • Needs to be done ASAP
  • Apollo will handle this when Anna is in
• Non-profit Assessment
  • Due to our ABN we are required to notify of this by Nov 2nd

Apollo: Do the square again

Approvals by Circular

• UWASCA collab budget has been approved via circular

Google Drive

• The organisation of the google drive is in progress
• Lucy is getting some old event docs from older members for archive purposes

Lucy: Organise google drive

Archiving

• Nene is working on old minutes

Close section Open: 5:21pm

Close section Closed: 5:30pm

Meeting Closed: 5:30pm