Unigames Committee Meeting #26 - 28/08/2023

tags: committee meeting 2023

Attending

• Jackie
• Gibbi
• David
• Connor
• Gen
• James
• Oscar
• Hannah
• Chris

• Emerald

  Apologies

• Josh

  Absent

Meeting scheduled: 5:30PM

Meeting open: 5:55PM

Reports:

President's Report (Jackie):

• proxied for us at a quiz night meeting

• made pancakes so we can have a new donation jar

  • "I probably did other stuff" - Jackie, 2023

    Vice President's Report (Gibbi):

• Ran commander masters draft

  Treasurer's Report (Connyah):

• If i food run. I dont run it bc i did. No i didnt ❤️(I did a very large food run)

• Account Balance: $7807.48

Secretary's Report (Josh):

• I speak to you from the distant land of Queens
• To whoever is minuting, I wish you a short meeting
• Newsletter will come out when I am back in Perth (I have already done one set of minutes on my phone I am not doing another)
• Will re-message l5r's right this very second
• I wish I could join, as cursed as a 7:30 start time would be, however I will be at that moment attending a wedding-related activity so
• Relay for Life messaged me and it looks like we are on! (still a while off, but maybe starting jogging so that Unigains has a crazy high lapscore)
• Feedback form not done (you do not have to include this in the report this is just for y'alls information)

Librarian's Report (David):

• hi

Fresher Rep's Report (Gen):

• roleplay for life schedule is up!!!!!!! can't wait for this weekendddd
• my mind is Jane Austen rn (good society is v cool)
• cannot wait for study break oml

Reports de la OCM (Chris, Hannah, James, Oscar):

• Chris:

  • "Auuugh" - Chris

• Hannah:

  • back at it again with a Latin test this week wohoo
  • attended Yeehaw boardgames and also kinda dressed up for it (so many different opinions on what I dressed up as and all of them hilariously wrong)
  • also I have found a true crime show rabbit hole and I can’t get out anymore
  • like I genuinely know too much about serial killers now help

• James:

  • I did the admin for Social Deductions Boardgames Day
  • Announcement goes up tomorrow

• Oscar:

  • quiz night stuff up!
  • i fooded the ran with connor (we love '22' coles super hero builders moments)
  • Missed Lecture Count: 7 (+1)

Immediate Past President's Report (Emerald):

• Emerald has attended: ==13/27 (48% WR)== Meeting
  • "Failure" - Chris, 2023

    Past action Items:

Action Items:

Jackie:

• Contact Official Chaosium Event GM's - In Pogress

• Find a new donation tin - Done

• First aid groupchat for joint redacted - Done

• Merch it up for 40th Anniversary - In Pogress

• Post 40th Anniversary Announcement - Waiting on Emerald

• (with Chris) Investigate Kallax - Not Done

• Bump campus management about aircon - Done

• Poke Gozz about newsletter opinions - Done

Ethan:

• EMP for WOE Release - Done

• Follow up on people who could not attend for precon league feedback - Not Done

• Write up painting guide - Not Done

Connor:

• SNOM EMP and Advertising - Not Done

• Painting Day Organisation - In Poggerz

Josh:

• Feedback form from the Boardgame O'day event for attendees and presenters - Not done

• Admin for L5R - In Progress

Gen:

• Write BotCT noise handout sheet - Not Done

Chris:

• Talk with UniSFAN's about collaboration - In Progress

• Advertising and EMP for SAP - Not Done

• (with Jackie) Investigate Kallax - Not Done

• Find some strong people to help rescue whiteboard. - Not Done

James:

• Study Week Boardgame admin - Done

Emerald:

• 40th Anniversary Posters and facebook banners - In Progress

Usual Suspects

Board Games

Boardgame O'DAY - Friday 18th @ 5PM

Josh: Feedback form from the Boardgame O'day event for attendees and presenters

Yeehaw Boardgames - 23rd of August @ 3PM

• Attendance: 3 (+ 2 committee members)

• Played Deadwood

  Study Week Boardgames - Tuesday 5th Sept @ 1pm-8pm

• Social Deduction Boardgames

  James: Social Deduction Boardgames Advertising

Chris' UniSFA Collab

• UniSFA would prefer an event with activities more in line with their purview
• Another idea: pair of events based around the same theme of world-building
  • Same day back to back or a week apart
  • One more games-based (boardgames/RPGs)
  • One more SFA-based (screening/trope talks/podcast/etc.) >Chris: Continue talking with UniSFAN's about world-building event

Week 8 Board-games (week of 18th Sept)

Gen: Organise Week 8 Board-games

RPGs

PbtA RPG Variety Night - 30th of August @ 5PM

• GM's: Amelia, Gwyn, Oscar, Lewis, Merlin, Jeremy
• Backups: Jackie
• 1 slot left in Masks game, 1 slot left in Apocalypse World game
• Jackies slots will potentially be opened on the night due to insane popularity
• Sign Up ASAP if you are haven't already

Arc RPG - 13th of September @ 5PM

• Advertising up this week
• GMs: Gibbi, Jackie
• Backup GM: Oscar >Gibbi: Advertising for Arc RPG

L5R RPG - Week 9

• Josh has messaged L5R GMs
• Possible GM's: Merlin, Alistair, Jack, Cam, Harlowe >Josh: Admin for L5R

Official Chaosium Event W/ Jack Kay - Octoberish

• Free for the 14th-15th weekend, probably best date
• Chaosium has sent us images and logos for advertising
• we can use the official dragon, if next to the Cult of Chaos logo
  • Cannot make merch with the logo (fair)
• Jack will run:
  • 2 COC
  • 1 RQ
  • 1 PD
  • Each one 4 hours
  • Tables of about 5
• Possible GM's: Alistair, Merlin, Gen, Jack B, Angus
• Going to use discord for a booking discord, unless a better booking system is found.
• Will start contacting people this week. >Jackie: Contact Official Chaosium Event GM's

TCGs

Magic: The Gavining

• There will be a quick play guide for Otharri in the next week or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so
• Probably done by end of sem

Booster Box buying Bhenanigans

• They're in, Gibbi will pick them up this week

  Commander Masters Draft - Sunday 27th @ 1PM

• Attendance: 8

• We made $11 (pog)
• 'Twas fun

Wilds of Eldraine Release - 10th of September

Gibbi: Advertising for WOE Release Gibbi: Check pricing for WOE Release

Commander Precon League Feedback

Gibbi: Follow up on people who could not attend for precon league feedback

SNOM - 24th of September

• Connor is working on advertising >Connor: SNOM EMP and Advertising

Gibbi's Conversation

• People be having unfun games of magic the gathering for a variety of reasons
• Gibbi thinks that as a club with a magic community we need to make sure the community is healthy
• Will discuss more next meeting
• If you have thoughts on this issue feel free to talk to Gibbi/DM Gibbi
• In general, be mindful of other peoples play experience as well as your own.
• Suggested Solutions:
  • Rule 0 discussions
    • A conversation before the game to discuss things such as play-style, power level
    • Useful so people can express what they aren't ok playing against
    • Establishes a "two-way street"
    • Commander is a game of compromise, both in gameplay and in deck-building
    • Accepting certain realities of the format
      • The goal of the game is to win
      • Playing the game with your deck with the intention of winning is valid, but building your deck to win is more of a cEDH design motivation.
      • Losing is ok
  • People should be ok with giving and receiving feedback
    • Tactful and measured, preferably
  • Checking in with your pod after a game
  • We recommend anyone reading these minutes to start implementing these discussions in their games :)

    Pokemon TCG

Pokémon SAP - Sunday 17th Sept @ 12PM

• Yo, its a different guy
• yep, its sapping time, (soon) >Chris: Advertising and EMP for SAP

Chris' Pokemon Decks

• Chris is making some more decks for the club so people can actually play with each other
• Gardevoir and Cramorant
• They should be a fairly even match
• Still building
• Also a third one in the works
  • Arcanine >Chris: Get some cards (Pokemon ones)

Wargaming

Painting Day - Week of 18th of September

• Response from Amelia
• Potential series of painting days
  • Dragons and purple
  • Red, black and skelebones (for current dragon)
• Potentially pick up some baby dragon minis in little packs >Connor: Painting Day Organisation

Warhammer 10e 1k Tourney with Matt

• want to run a 1k point tournament
• many of the event details have been thought out
  • we've already done an EOI and we have enough for an 8 player tournament
  • terrain is organised
• players would be expected to supply their own dice and tape measures
• probably a $20 entry fee to recover terrain cost/fund event prize (Matt's plan)
• Have some concerns for Room and loft being booked out

• Ezone is an option

  James: Contact Matt for further details and organisation of Warhammer 10e event

  Fresher Campaigns

• Wasn't able to allocate everyone

• Left it for a week to see if any availabilities came up
• Gen will continue reaching out to GMs to check everything's going well

Charity Vigil - 14/04/2023 - 15/04/2023

• It's so Joever (/pos)
• That's a wrap

Dice bag workshop with UWASCA - Friday 8th September 4PM-8PM

• Buy your tickets
• Tickets are available to purchase from Unigames Gatekeepers (go talk to them!)

Roleplay for Life - 12pm 2nd-12pm 3rd of September

• Schedule is out!
  • 10 GMS!
• GM's
  • Lewis - Continuous Carnage
  • Emerald - Pay2Win
  • Alistair - Part 2 of last year
  • Winslade - Pathfinder
  • Chris - "You Start in a Tavern"
  • Gen - Good Society
  • Angus - Call of Cthulhu
  • Raviv - Tales from the Loop and WWW
  • Oscar - The Terrible Horrible No-Good Very-Bad Dungeon
• Streaming
  • Donald is fine to stream for us
    • We love Donald
  • We need someone to be at Cam Hall at 9am to open for Donald
• Found a new donation tin! (Pancake tin!)
• Milk Run
  • Jackie and Oscar @ 10am on Saturday
  • get all the Red Eye
    • "What's Milk?" - Oscar
    • "What's 24 Hours?" - Hannah

Once Upon a Quiz Night - 7pm Friday 15th of September

• Oscar: It's definitely happening
• EMP Submitted
• Doors open 6.30pm
• Get your tickets!!!
  • Early Bird till 07/09
    • $15 for an individual ticket
    • $100 for a table (8 ppl)
    • Afterwards its $20 and $150 respectively
• Getting prizes from tactics tomorrow
• Digital Advertising is up
• Posters soon >Oscar, Jackie, Chris: Post a ticket selling guide to gatekeepers >Chris, Oscar: Post prize photo in announcements >Gen: Organise fresher table

Joint [Redacted] 2023

• Nupdates

40th Anniversary - 20th of October

• Emerald has made a potential poster and other things
  • Poster
  • Banner
  • Event Description
• Committee has reviewed these and has some feedback
  • edits will be made aiming to sell tickets by Wednesday >Emerald: 40th Anniversary Posters and facebook banners >Jackie: Merch it up for 40th Anniversary >Jackie: Post 40th Anniversary Announcement

UCC x Unigames TTS Event - (potentially) Thursday 28th September @ 5pm - Week 9

• Spoken with UCC
• may wait for L5R date before confirming

Potential Pride Collab

• Nupdates

Relay for Life - 7th-8th of October

• Signup link coming soon

Far Future Events

Uncharity Vigil

• James
• Gibbi

Reimbursements:

• Approved
• Pending
• Unsubmitted
  • $? to Emerald for bacon (J&J Supplementary)
  • $73.10 to Jackie for Precon League prizes
  • $390.17 to Connor for Food Run
  • $27.50 to Jackie for Printing
  • $7.00 to Oscar for O'Day Printing
  • $47.98 to Gen for Refresher Welcome Pizza
  • $621.25 to Connor for Food Run
  • $389 to Gibbi for Commander Masters Draft Box
  • $49.30 to Jackie for Quiz Night Prizes

Guild:

Respectful Relationships online Module

• Should be in your student emails and also a link in LMS

  • You should do it, it takes like an hour at most

    Tenancy

• nupdates

SOCPAC Meeting - Tuesday 29th of August 6PM

• It's tomorrow
  • Attend if you'd like!

    Grants

SPG Semester 2

• We'll be submitting an application for the Unigames Ball >Connor: Submit Unigames Ball SPG

General Business:

Gatekeepers

• No new Gatekeepers

Webkeepers

• No new Webkeepers

Room Update

New Kallax

• Nupdates >Jackie, Chris: Investigate Kallax

New Printed Banner

• Nupdates

Aircon Cleaning

• Allegedly Cleaned
  • It's still telling us to clean it >Jackie: Follow up aircon cleaning with Kelvin

Library

Library Note Whiteboard

• Nupdates >Chris: Find some strong people to help rescue whiteboard.

David's Archival 'Stuff'

• Nupdates

Gibbi: Write up painting guide

BotC Noise

• Nupdates >Gen: Write BotCT noise handout sheet

Library System

• Nupdates

  Food runs

• Nupdates

Webkeeping

• Nupdates

  Specialist Mentoring UWA

• We've received an email from Specialist Mentoring UWA

  • A program dedicated to providing support to students on the autism/neurodivergent spectrum during their journey at UWA
  • They've invited our club to participate in an upcoming Social Group
  • They invite guest speakers to share insights about their special interests to their Mentees. A lot of their Mentees have special interests in board games and believe they would love to learn more about Unigames
  • Social groups are Thursday every fortnight 12-2pm
  • Presentation would be 15-25 minutes followed by board games
  • Want info on:
    • What Unigames is about
    • Social activities we offer
    • What it means to be a part of our club
  • 17th of August, 31st of August or 14th of September
    • We may ask if later dates are available >Jackie: Respond to Specialist Mentoring UWA

      Cards against Humanity

• Card's against Humanity (yes, them) have reached out to us asking if we're interested in getting new, exclusive CaH products sent our way.

  • It would involve sending a sampling of new products a few times a year before they are released
  • There's a form
  • We missed the very tight cutoff date, we may contact them to see if we can find out more >Jackie: Respond to Cards against Humanity (yes, them)

    Committee Business

Meeting closed: 7:57 PM