Unigames Committee Meeting #27 - 02/09/2026

tags: committee meeting 2026

Attending

• Nene
• Ella (Online)
• Apollo
• Lucy
• Ronan (Online)
• Kynan (Online)
• Nate (Online)
• Rex
• Sophie

Apologies

• Valerie
• Connor

Absent

Meeting scheduled: 11:00 am

Meeting open: 11:01am

Reports:

President's Report (Nene):

• i help with roleplay for life
• busy bee
• the whiteboard...
• song of the week is how can this be profitable for frito lay by jesse plemons

Vice President's Report (Ella):

• ♡ I did a bit of work in my 3ish subcoms
• ☆ I also made the schedule and post for rp4l
• ♡ I also email 4000 people
• ☆ I write my one million reports
• ♡ busiest bee ever
• ☆ EMP + booking 4 afterhours
• ♡ hype Notomys alexis for those who know

Treasurer's Report (Apollo):

• ooooh i am sooo sleeepy
• business beed
• spg was done and submitted on time (yay!!)
• ugh, they give me soooo many assignments to do at once ;-;

CommBank Account Balance: $844.17

Guild Account Balance: $5841.19

Total Balance: $6,685.36

Secretary's Report (Lucy):

• EMP for Intro to Warmachine done
• EMP for mini painting day done
• Nearly done with quiz questions
• Weekly advertising as always

Librarian's Report (Valerie):

• Hey guys! I am in busselton
• I did advertising, room booking issues, and event management silliness for league night
• book buy 2 (typed out on my phone)
• I ran FNoM
• hold on... I can actually make nene say whatever I want cause he's reading this out loud. i will utilise this opportunity
• Boobs

Fresher Rep's Report (Ronan):

• continuing to follow up on fresher campaign stuff
• hype ella and nene for helping w rp4life
• ive been watching movies..............

OCMs' Reports (Kynan, Nate, Rex, Sophie):

• Kynan
  • Precon league meetings
  • busy bee
  • this was written on company time
• Nate:
  • I helped take a photo for a subcom
  • Also I guess helped speed people up in the purchasing of goods
  • rotting away in a bed due to illness
• Rex:
  • ad for blood bowl hopefully today! (Tomorrow if not)
  • rpg playtest night was good!
  • writing a killer few sessions
  • Ty Nene, Lucy and Ella for rp4l hype! This weekend!
• Sophie:
  • advertised collaborative games
  • busy bee, thanks those who turned up
  • so tired!!!!! Soo tired!!!!!!
  • breasts

Immediate Past President's Report (Connor):

• It seems the rain'll never let up, I try to keep my head up and still keep from gettin' wet up

Past Action Items:

• Action Items:
• Nene:
  • In progress
    • Update Twitch for 2026 and AI opt out
  • Not done
    • Bump RPG playtest night
    • Advertising for Esports + UniSFA + Unigames League event
    • Put up new whiteboard
• Ella:
  • Done
    • EMP and advertising afterhours with UniSFA
    • Make schedule for Roleplay4Life
  • In progress
    • Organise Cat Haven Collab
    • Correspond with playmats
    • Correspond with hoodies
  • Not done
    • organise that pyjama party
• Apollo:
  • Done
    • Send TTECU precon league money
    • Write SPG grant
  • In progress
    • Do the square again
• Lucy:
  • Done
    • Look for warhammer tourney dates
    • Weekly advertising posts
  • In progress
    • Make Blood Bowl tokens
    • Organise EMP, booking and advertising for Warmachine event
    • Do gatekeeper FAQ doc
    • Organise google drive
• Valerie:
  • Done
    • look through library for game repairs
    • Organise semester 2 bookbuy
  • In progress
    • EMP and advertising for mini painting day
• Ronan:
  • In progress
    • Organise UWASCA collab
    • Handover for fresher campaigns
  • Not done
    • Poster for general advertising
• Nate:
  • In progress
    • Contact GG's about Reality Fracture Prerelease
    • Do EMP and advertising for Bloodbowl for life
• Rex:
  • In progress
    • Do EMP and advertising for Bloodbowl for life
    • Contact James about relay
    • General etiquette post and poster
• Sophie:
  • Done
    • advertising for teamwork boardgames
• Kynan:
  • In progress
    • Meet with GGs to discuss prizing
    • Update 7 point decks
    • Organise UWASCA collab

Boardgames

Teamwork Boardgames - Study Break, Thursday 3rd of September 12pm-3pm

• It's tomorrow
• Lucy can run, provided Nate is still sick

RPGs

RPG Playtest Night - Week 6, Thursday August 27th @5pm

• Advertising out
  • There's been quite a lot of interest since posting
  • ~5 people wanting to run games
• It has been!

Nene: Bump RPG playtest night

Old-school RPG Night - Week 8, Friday

• Rex has suggested old school RPGS
  • Rex can also run the event
  • Lucy will do the admin
• EMP needs to be done by this Friday
  • Advertising for the weekend

Lucy, Rex: Organise advertising and EMP for Old-school night

Cardgames

Speed Competition - Week 7, Saturday 12th of September @12pm

• Ella would like to organise this
• Advertising will be bumped
  • Possibly a reel

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Marvel box is still here...still...
• We have Lorwyn Eclipsed...healthy
• Hobbit chilling in the monolith...soon

F/SNoM - 13th September @12pm

• FNoM has been (28th of August)!
  • Attendance of 15
• We've had a request to run F/SNoM in an accessible venue
  • Ezone or CCZ could work
    • The set up of Ezone works better for the event structure
  • Generally F/SNoM is run very casually rather than as a strict here and when event
    • It might still be worth it to book out a room during that time?
    • Trial it for a few weeks
  • We will have to change the EMP as currently they are just repeated

Precon League - Semester 2

• Session 4 has been!
  • Attendance of 19
    • No notes
• Session 5 (this week) is the last
• Session 6 is prizing
• $390 for prizing
  • We'll be paying $195 of prizing (halved with TTECU)
  • We'll need TTECU's bank details
• Kynan met with Good Games Morley
• We are still determining what we do for prizing, over misunderstanding about prizing budget
• Kynan will discuss with ECU about prizing situation
  • We're both using the entire $390 for prizing
• There seems to be an misunderstanding with committee pricing with GGs
  • Kynan is in contact with GGs

Kynan: Meet with GGs to discuss prizing

Reality Fracture Prerelease - Sunday 27th of September

• There is a new prerelease happening!
• Nate will email them this Sunday to organise the kits
  • No email sent yet
    • Waiting for prizing for pre-con to resolve
• An EOI will need to be sent out to MtG general
• EMP and advertising should be done by the end of next week

Nate: Contact GG's about Reality Fracture Prerelease

Nate: EMP and advertising for Reality Fracture Prerelease

Other TCGs

Riftbound

• Prerelease kits in the monolith
  • The plan is to list them for sale in the clubroom
    • $55 each
    • We only have 5
• Nate will do some advertising

Nate: Advertise Riftbound kits

Deck maintenance

• A member Ash has mentioned wanting to write instructions on how to use the decks and the sideboards
  • Ash has done 1/4 decks
    • No updates
• 7 point decks need to be updated
• Some old commander decks need to be updated
  • HoN
  • Radha
  • Shao Jun
• We'll need to have an approximate price for the adjustments to be made
  • Estimated ~$200 for all changes
• We'll discuss this more next meeting

Kynan: Update 7 point decks

Wargaming

Warhammer

Warhammer Tournament

• Lucy is currently planning the next 2 tournaments
  • 21st November
  • 30th January
• Rough dates for now
• Lucy will contact Matt again

Lucy: Contact Matt about future Warhammer dates

Blood Bowl

• Tokens need to be made
  • Not enough resin...need to order more
    • Resin on order

Lucy: Make Blood Bowl tokens

Bloodbowl for Life - Week 8, September 20th

• We will run BloodBowl for life again
  • Monetised BloodBowl for Relay for Life
• Will we do food like the previous event?
  • Pizza
  • Cans purchases go towards donations
• We can use Unigames merch for prizing
• We'll do a $5 entry, pay what you want above that
  • Gold coin for freshers
• EMP has been submitted
• Advertising in process
• Tournament pack in process
• Nene could do some prizing

Rex, Nate: Do advertising for Bloodbowl for life

Intro to Warmachine - 27th September @10am to 5pm

• Lucy has contacted about September dates
  • We're looking the penultimate or last September weekend
• EMP for 27th of September submitted
• Will be held in Ezone
• We’ll likely do a voucher for prizing, provided by the organisers

Lucy: Organise EMP, booking and advertising for Warmachine event

Mini Painting Day - Week 8, Tuesday the 15th of September @2pm

• Valerie would like to organise this to clean and paint minis
• Lucy has done the EMP
• Advertising needs to be done asap

Valerie: Advertising for mini painting day

Collaborative Events

Afterhours (UniSFA + Unigames) - Thursday 24th September @5pm

• We're planning another one for late September
  • Ella has cooked
• It will be Musical themed
  • Isn't that awesome?
  • Everyone is excited
• We were going to get popcorn and mini woolworths cupcakes
  • We'll budget this next week
• UniSFA will be providing tea
• EMP and booking done
• James (UniSFA) doing advertising

Ella: Advertise afterhours with UniSFA

Ella: Food pricing for afterhours event

UniSFA + Esports Collab + Unigames - Week 7, September 11th @5pm

• Riftbound, Arcane and League of Legends
  • Kimi (Esports) and Meryn (UniSFA)
• Advertising has been done
• There has been some discussion about UCC joining as they are providing assistance with set up

Cat Haven Collab

• Ella is organising this finally
• It will be in end of semester study break
• Ella is looking at indoor venues such as Ezone
• We have calico now
• No updates

Ella: Organise Cat Haven Collab

Major Events

Cam Hall Quiz Night - September 10th

• Reps: Nate (Light), Lucy (Dark)
• Advertising is out
  • Table tickets have sold out
    • Single/fresher tickets still available
• All clubs have got prizing
  • Post to come soon

Roleplay 4 Life - 5th to 6th of September

• Reps: Rex + Ronan
• 16 games planned to run
  • Advertising has been out
  • Schedule has been posted
• We should do some more game bumps
• Apollo can cover the Saturday afternoon
• Rex will cover for the remainder
• Flavoured milk and Redeye need to be organised
  • Ronan could possibly do this
    • Nene will write the shopping list
• Ella and Nene will be away for the weekend
  • We have a lot of people who know how the event runs so contacting them first is the best option

Nene: Opt out for Twitch AI

Relay 4 Life - 3rd to 4th of October

• Reps: Rex, Nene
  • UniSFA's reps are James B (VP), and Meryn (OCM)
    • UWASCA may also join
  • Unigames goes Unifast lives again
• Advertising needs to be done soon
• Rex is contacting James as we speak
• Nene has joined this subcommittee as a rep
• The reps need to sign up

Rex: Sign up for Relay

UWASCA + Unigames Collab - Week 8, Saturday 19th September @12-3pm

• Reps: Ronan, Kynan, Valerie, Ella
• Tickets are out! Yay!
  • 11 tickets sold
• We are going to spend profit buying appetizers for the event
• Ticket sales will end on Monday 13th of September
  • Let's do some event bumps

Ronan, Kynan: Organise UWASCA collab

Creature Camp - 13th-16th November

• Reps: Ella, Sophie, Valerie
  • Camp leaders are Ella (Unigames), Diarmuid (UCC), Pranav (UniSFA)
• Budget has been made
  • and approved in subcom
• SSAF has given only Unigames the funding
  • We'll need to confirm some things about profits
• Poster in progress
• Motion to approve the 2026 Joint Camp Budget
  • Passes unanimously
    • Other clubs have not passed the budget
• EMP is approved, we can advertise now
• First aid is being sorted out
• We think that we should focus our efforts into running events other than oneshots at camp
• No meeting this week

Unigames pyjama party - Saturday 7th November 6-11pm

• Ella wants to run a pyjama party in the loft
• There will be games, snacks, movies,
  • kind of like unigames does charity vigil, but in pjs (but with set end time)
• will not have sleeping in the loft
  • no getting snuggly in the loft
• maybe 6-11pm
• right after exams end
  • weekend after is camp
  • last friday of exams
    • day after is busy bee
    • would be more wise to be right after the busy bee, so saturday
• people can bring stuffed toys and movies
• No updates

Ella: organise that pyjama party

Far Future Events

Uncharity

• Reps: Nate, Valerie
• Reach out immediately after sem 2 exams

Unigames Redacted 2027 - 2 to 5th July

• Booking for next year has been confirmed
• Deposit has been paid

Fresher Zone

Fresher Campaigns

• Ronan has done it what a KING
• He is still writing the handover
• He is also messaging unallocated freshers
• No updates

Ronan: Handover for fresher campaigns

Ronan: Message unallocated freshers

Reimbursements

• Done
  • $195 to TTECU for Precon League
  • $56.95 to Apollo for quiz night prizes
  • $484.75 to Nene for food run
• Unsubmitted
  • none

Guild

SOCPAC Meetings

• Meeting has been
  • Nothing major to report on

Grants

• The grant has been submitted!
  • We applied for:
    • Game Replacements ($323.70):
      • Secret Hitler
      • Fabula Ultima
      • Skull
      • Bananagrams
      • Cards Against Humanity
      • Playing Cards x3
      • Low Vision Playing Cards x1
      • Whiteboard Markers for Just One
    • Game Addition:
      • Coup (to have two copies)
    • Card Deck Sleeves and Deckboxes($174.76):
      • 8x packs of coloured standard card sleeves
      • 6x deckboxes
    • Book Binding/Repair Materials ($143.20)
      • Non-Acidic PVA glue x3
      • Document repair tape x3
      • Paintbrushes (21 pack)
    • Totalled $641.66 (including discounts from sponsors when available)

General Business

Gatekeepers

• Lucy is doing FAQ doc
• Congratulations to our new gatekeeper
  • Matt Winslade

Lucy: Do gatekeeper FAQ doc

Webkeepers

• No updates

General Unigames Advertising

• General advertising posters for guild screens are in progress
• Weekly What's On has been posted
• General etiquette post has been done
  • Needs to be printed
• No updates

Lucy: Weekly advertising posts

Ronan: Poster for general advertising

Rex: Print general etiquette poster

Merch

• Lucy has posted the advertising and form for stickers
  • We have one response so far
  • Lucy will bump the announcement
• Ella is following up on the extra hoodies
  • Replied and will send soon
• We're also still waiting for the second lot of playmats
  • Still in America
• playmats
  • they said they have delivered the playmats - they haven't
  • we emailed about asking about their they promised reprint and they said they will get back to us
  • we may be selling playmats at a crazy loss because of this
  • but we also are making profit on hoodies as we are still getting the extra
  • No updates

Ella: Correspond with playmats

Ella: Correspond with hoodies

Lucy: Bump advertising for sticker competition

Room Updates

• The whiteboard needs to go up
  • We'll contact tenancy due to some issues with the wall

Nene: Contact tenancy about the wall

Library

Semester 1 Bookbuy

• Book buy has been!
• We are still waiting on the following resources:
  • RPGs
    • Shadowrun 6e: Hong Kong
  • Boardgames
    • Terraria (Expected in December)
• We have acquired:
  • Calico
  • Stardew Valley
  • Articulate
  • Wingspan: Oceania Expansion
  • Pico
  • Lying Pirates
  • Vampire: The Masquerade 20th Anniversary Edition
  • Paranoia (2023)
• Might be worth looking for the dates of Sem 2 book buy
  • September 1st penciled in

Valerie: Enter Paranoia into library

Semester 2 Bookbuy

• Announced!
  • There are already a bunch of suggestions!

Mini Stuff

• Lucy still painting them
• Valerie has been cleaning the (general) minis
• No updates

Donations

• Astro Inferno must be added into our library

Valerie: Add Astro Inferno into the library

Library Maintenance

• There are some books falling apart
• No updates

Valerie: Reach out for assistance for book binding

General Maintenance

• No updates

Food Runs

• Forks got!
  • Ibuprofen and icecream not

Phoenix: Future/Past - Week 2, Wednesday 26th of August @4pm

• It's been!
  • Attendance of 6

Committee Business

Sponsors

• Hightide Gaming in Fremantle
  • Ella would like to look into seeing if we can get a new sponsor
    • South of the river is then covered
  • Ella will send them an email!

Ella: Email Hightide gaming

Banking

• Square still having issues
  • Needs to be done ASAP
  • Apollo will handle this when Anna is in
• Non-profit Assessment
  • Due to our ABN we are required to notify of this by Nov 2nd

Apollo: Do the square again

Approvals by Circular

• None

Google Drive

• The organisation of the google drive is in progress
• Lucy is getting some old event docs from older members for archive purposes

Lucy: Organise google drive

Archiving

• Nene is working on old minutes

Close section Open: 12:09pm

Close section Closed: 12:14pm

Meeting Closed: 12:14pm