Unigames Committee Meeting #27 - 03/09/2020

Attending

• Alistair
• Taylor (discord)
• Jackie
• Autumn
• Emerald
• Alice
• Ash (discord)
• Josh
• Kyle (discord)

Apologies

• Gwen

Exyled :(((

• Kyle

Meeting scheduled: 6:00pm

Meeting open: 6:16pm

Reports:

President's Report (Alistair):

• "i forgot to write my report for the first time" "and for the last time, time for a vote"
• did work on the prerelease
• helped emerald go through book buy things
• went to the tenancy consultation

Vice-President's Report (Taylor):

• i do not know what is happening, i have no concept of reality
• midday yesterday i may have spent 17 hours asleep
• and honestly, i feel great for it
• it's a friending mystery
• brain go brrr

Treasurer's Report (Jackie):

• bought tea
• for me not for the club
• have just done regular treasurer duties of looking after money nothing special
• please pray for my 3 weeks of uni assignment hell
• account balance: $1964.99

Secretary's Report (Autumn):

• organised and ran the GM workshop
• battled the guild website with ash to make EMPs happen

Librarian's Report (Emerald):

• I made ramen and that’s why I’m not here to read my report
• I also made chilli
• I also did my action items
• I love you all bye
• i also talked to my freshers about the GM workshop for review

Fresher Rep's Report (Alice):

• i have had a busy week
• went to the GM workshop, it's fun!

Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

• Ash:
  • reports yes they're a thing (it's been a Week™️)
  • did emp and FB event for mid sem boardgames night (it's tomorrow @ 5 oWo)(plz come)
  • also got first aid training tomorrow as well(!!!)
• Gwen:
  • went to UWASCA Dice Bag Workshop meeting
  • I’m still undefeated at 40k
  • I made a cool magic deck which I thought was good until Roy happened
• Josh:
  • I had another meeting and things are moving forward well, currently waiting to hear back from the uni about if we can do it on campus
• Kyle:
  • went 2 & 2 at charity warhammer
  • had a fever dream on monday that we made a warhammer event in the ref, it was cool
  • did quiz stuff

Past action Items:

Alistair:

Run another casual commander day - has been set up for sunday!

Order a light repair - forgot

Booook buy (along with Emerald) - done

Autumn:

Make GM Workshop happen - done

Emerald:

Complete a roleplay EMP this weeeeek - started!

Keep pulling together quiz night (along with Kyle) - done

Booook buy (along with Alistair) - done

Alice:

Do a round table checkin with the GMs to see if they're ok - she's hastily doing it right now

Kyle:

Keep pulling together quiz night (along with Emerald) - ongoing

Josh:

Keep organising UWASCA collab (along with Gwen) - ongoing

Gwen:

Keep organising UWASCA collab (along with Josh) - ongoing

Ash:

Organise next week board games - done

Gatekeepers

• Damien is now a gatekeeper

Alistair: Contact gatekeeper applicants

Alistair: Communicate via email

Usual Suspects

Board Games

• Mid semester board games [tomorrow]

  • It's happening!! Yayyy!!

• Events has informed us that they will from now on be strict with the 2-weeks required notice on minor EMPs. this means we will need to get on top of stuff WELL in advance

Ash: File an EMP for next board games night

RPGs

• GM Workshop

  • It happened!!
  • Old committee ryan was here to help run it and he was super chill
  • Thank you SO much ryan you are very welcome to come back play games (you are not welcome to do food runs)
  • Emerald shares feedback from two of her freshers - generally positive, could have done with some more support and time per person
  • Alice had one player who didn't know how to play d&d, which was a big spanner

• Our next RPG night

  • We cannot make something happen in a week's time because EMP
  • Concept of a "it's a mystery" RPG night
  • 3 weeks from now is roleplay, so we maybe need to not run a game that night

• Primarchs

  • Cam, jack and winslade are trying to set up a longform primarchs thing
  • Alistair was impressed by the pitch - effectively keeping office hours, weekly with different locations. Your location in the game corresponds to the weekday on which you show up
  • Much shitposting about primarchs camp

Magic: The Gavining

• There is a commander event on sunday, which is fathers day. We play regardless

• Alistair filed the EMP for the prerelease event today, putting up events and posters

  • ALISTAIR needs to go figure out the nature of the venue he booked
  • MootCourtStruggleTweets

• ATTEND the prerelease, good for new players!!!

Wargames

• kyle put gaslands up for the book buy
• unigames baseball shirts should be done at the end of this month
• does kyle want to make his dream a reality and run a warhammer tournament in the ref??
  • apparently alice has had multiple ref event dreams. ACTION ITEME EVERYONE stop dreaming about the ref

Fresher Campaigns

• They're existing
• We have three right now - Valerie, Vikrum, and now Keifer's
• Alice has received feedback on the first two and will follow it up
• Keifer's is kicking off hopefully, alice follow up

Alice: Follow up on Keifer and Valerie's fresher games

Alice: Do an across-the-board checkin with the sem 1 GMs

Events:

Halloween 2019:

• five sobbing emojis
• taylor: at this point we need to organise a proper sit down meeting and figure out exactly what needs to be done
• WHAT exactly do we need from jarcus??
• taylor: "i don't want to continue with the mindset that it's a meme that it will never be solved"

Jackie: Organise a geniune proper with representatives from all clubs

UWASCA Collab [Sat 19/9]

• everything's going well
• we're getting a document written up that people can follow to make their own dice bags
• if the EMP is not completed by COB tomorrow then this cannot happen

Josh, Gwen: Make a dice bag EMP happen ASAP

Roleplay 4 Life [Sat 26/9 - Sun 27-9]:

• Taylor and emerald started doing the EMP
• Taylor realises we haven't settled on a structure
• Emerald's current availability, according to her work, is "uh pretty much!"
• In terms of a venue, what options do we have for accomodating nonstudents?
  • Most places are too far away or too hard to get on a weekend
  • The CCZ is too strict
  • We need to stay centralised in Cam Hall for stream and snacks purposes
  • Could we ask the guild nicely about having nonstudents if we make this a properly ticketed event?

Emerald: Email Leigh and Jacob about ticketing Roleplay 4 Life to nonstudents

Autumn: Ask venues about an all-weekend classroom booking

Relay [Saturday 10/10]:

• Alice now has a relay shirt
• The organisers have put out a call for a committee photo - let's do that now
• We have not received an offers or requests regarding sponsorship
• Autumn has read through the feedback that elana compiled last year - we have some concerns about the layout of the course
• Relaymittie does not seem to be taking any Corono precautions

Autumn: Send a relay sponsorship reminder via discord and email

Quiz Night [Thursday 22/10]:

• Darkmittie update
  • Quiz writing is happening
  • "Sometimes I'll walk downstairs in my own home and gozz will ask me if i want to do a math question and i'll say nooo and gozz will make me do the maths questions and i'll get it wrooong"
• Lightmittie update
  • Kyle has wrapped up the covid safe plan, someone else is handling the EMP neatly
  • They've settled on a raised ticket price

Joint REDACTED [20/11-23/11]:

• Did not have a meeting yesteday due to NO UPDATES
• therefore
  • no updates
• Windlade has been working away on the budget
• Merlin has poked Leigh

Room Update:

• Busy bee

  • They've been going well
  • Alistair says, having done them
  • Omar is now bumping them from weekly to fortnightly

• Broken light

Alistair: Organise a fix for the broken light

Reimbursements:

• Pending:
  • Autumn: -$34.79
  • Emerald: $0, got reimbursed for $691.39 food run
  • Alistair: $55 for moot court booking

Guild:

• Tenancy Reallocations

  • They aaare looking at the last of the appeals tomorrow
  • Hopefully we get more information tomorrow

• 2019 Sem 2 Grant

  • Jameson says he's going to do it tomorrow

• Tenancy Consultation

  • There's a meeting with the guild exec tomorrow
  • If we have any questions we should email Amy
  • Locker reallocations are happening next week - we're unclear on if that also applies to our cabinets
  • Busy bee schedule was adjusted
  • Have been reminded about the capacity of rooms and especially the CCZ, and please do not jam doors open
  • CCZ is now open to students instead of just exec
  • Confirmed that the weird item about lawyers on the busy bee checklist was a, quote, "meme"
  • Cameron hall elevator feasibility study is kicking off!! Maybe a little bit behind
  • New rooms on guild lv2 should begin construction in the next few weeks - they still need to be added into the master plan
  • Tagging and testing should be happening Tues Week 9
  • Supposedly the tav side-door has had some therapeutic repair
  • apparently the holes that leisure left in the ceiling are on track to be fixed
  • it is OUR responisbility to prevent our members from propping open the door. furious eyes
  • Also, Omar has asked about people cleaning the common spaces - so that's a change
  • inaccuracies in the master list did not get to be discussed as the meeting ran out of time

Taylor: Send in an email clarification requesting to list what the errors are on the room master list and verify its accuracy

Taylor: Start planning out a procedural appeal

• Best Club applications
  • Writing up an application is quite an intensive job
  • Taylor highlights the importance of images (goose larp!!)

Alistair: Have a go at a best club application

General Business:

Webkeeping

• Prof Comp
  • One of the cits students came in this afternoon asking about tagging and alistair immediately jumped into talking about appliance safety

Unigames Dice

• just waiting on kyle (ho hum)

First Aid Course

Alistair: Respond to the post on the presidents group

Large Scale Borrowing

• Our post got some engagement! Someone from harry potter came to grab a form!

Book Buy

• the post is UP, the date is set for 1/10 or 8/10

Meeting closed:

-- This Week's Action Items: Alistair:

Contact gatekeeper applicants

Communicate via email

Organise a fix for the broken light

Have a go at a best club application

Respond to the post on the presidents group

Taylor:

Send in an email clarification requesting to list what the errors are on the room master list and verify its accuracy

Start planning out a procedural appeal

Jackie:

Organise a geniune proper with representatives from all clubs

Autumn:

Ask venues about an all-weekend classroom booking

Send a relay sponsorship reminder via discord and email

Emerald:

Email Leigh and Jacob about ticketing Roleplay 4 Life to nonstudents

Alice:

Follow up on Keifer and Valerie's fresher games

Do an across-the-board checkin with the sem 1 GMs

Josh:

Make a dice bag EMP happen ASAP (along with Gwen)

Gwen:

Make a dice bag EMP happen ASAP (along with Josh)

Ash:

File an EMP for next board games night