Unigames Committee Meeting #27 - 16/09/2019

Attending

• Donald
• Taylor
• Alistair
• Amelia
• Colin
• Emerald
• Elana
• Kyle

Apologies

• Aoibhinn
• Alaura
• Gavin

Absent

• none

Meeting open: 11:54AM

Reports:

President's Report:

• Alaura has not submitted a report

Vice-President's Report:

• I can’t make it in, I went to the soc meeting

  Gatekeepers

• Nothing

Treasurer's Report:

• Account balance: $1933.57
• Taylor forgot to submit a report
• We actually have more money than that because of Roleplay for Life
• Taylor is salty

Secretary's Report:

• I have returned to the timeless wasteland that is Unigames
• RP4Life stream went real well
• Definitely get more than one person to do it next time though

Librarian's Report:

• Overdue items: Coup and Hamsterrolle
• Ahhhhhhhhhhhh.
• I’m too tired. Had to do a panto rehearsal after roleplay.
• Roleplay was good
• SLARP meeting occurred and we have tasks to do. Phase one is complete
• >Donald: Look at sleeves for Love Letter

Fresher Rep's Report:

• This week was a time again
• I'm fine
• But I also slept for 15 hours

OCM reports

Colin

• Ran the UWADU board games event
  • 1 person showed up and no one from UWADU turned up.
  • It wasn't efectively comunicated to me that I was organising this event so the event went up late and I wasn't able to contact UWADU about the event.
  • Would like to discuss collab procedure.
• LARP event this weekend, please help advertise.

Past action Items:

Alaura:

• Follow up with Jono re. one-shots - ??
• Chat with Winslade about future scheduling - ??
• Go through Camp feedback and begin writing a handover - ??
• Send absentee votes to Donald - done
• Post a reminder about submitting statements at the OGM - done
• Do the RP4Lyfe food run (along with Colin) - done
• Call Manjedal, ask about alcohol and early check-in - ??

Aoibhinn:

• Watch out for board game events to snipe clubs for collabs - done
• Look into Unigames solo Mega-Game-esque events a la Primarchs - wip
• Make a busy bee event - done

Taylor:

• Organise collab with PCS - not done
• Do a full financial breakdown of camp - not done
• Put an event up for Charity Vigil (along with Colin) - done
• Follow up on grants - not done

Donald:

• Look at sleeves for Love Letter - wip
• Make event and poster for Throne of Eldraine prerelease - wip
• Distribute the sealed league prizes - not done
• Contact Christine re. games - not done
• Make a poster for LARP1001 - done, will upload tonight
• Bother Felix about Microwave - done

Alistair:

• Organise splat buy for Chuck Tingle RPG - done, Emily is straight up donating it

Amelia:

• Buy a can of white primer - done

Elana:

• Make event for Dread one-shot in week 10 - not done
• Organise Dark Heresy one-shot for week 8 - done

Colin:

• Do the RP4Lyfe food run (along with Alaura) - done
• Put an event up for Charity Vigil (along with Taylor) - done

Other:

• (Everyone) Send reports to Donald - done

Agenda

Usual Suspects:

Boardgames

• UWADU has only one person show up
  • Not great

• Next one is next week, with Dominion themed

  • Haven't heard back from UPS, so it looks liek it will just be us

    RPGs

• Next one: Dark Heresy happening Thursday!

  • Stuart and Winslade are our GMs!
• Halloween tie-in!
  • Week 10 Dread is still a thing
  • Alistair is GMing

Magic

• Throne of Eldraine Prerelease is happening on 29th!
• Event will be going up soon for the prerelease
• >Donald: Make event and poster for Throne of Eldraine prerelease
• >Donald: Distribute the sealed league prizes

Wargames

• Painting day went pretty well, 4-5 people showed up
• Taught a bunch of new people how to paint which is cool
• We've run out of black primer
• Kyle is running Mordheim again this week. If people want to come, it's a shorter game (not going to take ages)
• Kyle is still bringing in terrain for every event, which is alright but not ideal
• The hills were binned, they were useless

Fresher Campaigns

• No updates
• No one has died

Collabs:

• Collab procedure:

  • Seems some handover stuff has been lost
  • We need to to ask them:
    • Are we providing a service to them (their event)
    • Are we running an event for them (our event)
  • Who is responsible for event admin? (EMP, advertising, etc.)
  • Sounds like we need a formalised document
    • Colin volunteers
    • >Colin: Draw up a collab procedure document

• UniAccess:

  • The games that they've borrowed are still overdue
  • >Donald: Contact Christine re. games
• Computer Science:
  • Alistair has emailed them, still no reply
  • AFK
• Language week:
  • Language week is week 9
  • Doing a stall
• PCS:
  • Still on the backburner
• >Aoibhinn: Watch out for board game events to snipe clubs for collabs

Events:

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:

• >Alaura: Chat with Winslade about future scheduling
• >Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs
• >Alaura: Go through Camp feedback and begin writing a handover
• >Taylor: Do a full financial breakdown of camp

LARP1001

• Reps: Colin, Emerald + Elana, Aoibhinn
• This weekend!
• Saturday at 1pm
• Colin is going to put a post up on the event page
• Poster is going up tomorrow
• Advertise it!
• Need to grab a table from Guild

OGM [10th September]:

• Went well!
• Congrats to Kyle*
• *pending guild approval
• SOC have been slow to approve constitutional changes or Donald has emailed the wrong place
• Minutes have been posted on the Unigames website if you want to view them

Roleplay for Life [14th/15th September]:

• Reps: Alistair, Donald + Alaura
• Collective ughhhhhhhh
• Pre-production:
  • Advertising was a bit of shenanigans
  • EMP was a bit of shenanigans
  • Guild website being down didn't help
  • Needed to submit EMPs during the holidays
  • GMs need to know dates
• Stream:
  • Stream was real good
  • Thanks Gozz, Taylor, and Alaura for equipment
  • Thanks UCC for the computer
  • Setting up all the cables was a nightmare
  • But it worked
  • We didn't have a single disconnect throughout the entire night which would be good
  • Overlays were good
  • 10/10 would do again, but not for the whole 20 hours
• Games and Monetisation:
  • We raised $781.45 in cash donatations, which is great
  • Not as good as last year, but still pretty good
  • Haven't counted online donations in that yet
  • Games were great, no complaints there
• Attendance:
  • 24 attendees this year
  • Different distributions of people this year though
    • A lot of people rocked up in the afternoon and left by midnight
  • Should we stretch it for 24 houts still?
    • If not, how would we restructure it?
  • Probably want another GM on standby that can time commit
  • We had a lot more freshers than usual, who usually can't stay past midnight
  • Culture shift of the club seems to be moving away from "no-sleep squad"
    • Which is good generally but not ideal for our charity events (most are overnight)
  • Maybe do shifts like Relay for Life
    • For players and GM

Charity Vigil [28th/29th September]:

• Reps: Colin, Taylor
• Events are up
• Still trying to find a time for meeting
• Colin has a couple of ideas for events
• Emily wants to run vintage cube
• Start a post for one-shots?

Relay for Life [12th/13th October]:

• Reps: Taylor + Elana, Emerald
• Next captains meeting is on the 25th of September @ 5pm
• Battle Tin should go to UniSFA
• If people want to participate but don't have money, contact Taylor
• Need to start forming a roster

MCW - Multicultral Week [17th October]:

• We havbe a stall, 6PM-10PM
• No further updates

Cameron Hall-oween [26th October]:

• Reps: Aoibhinn, Amelia
• There is still ongoing discussions about security guards

Book Buy Semester 2:

• Book buy post going up later today
• Around 20th October?
• Alistair will put up a whenisgood

Summer LARP:

• Reps: Alistair, Elana, Emerald
• Phase 1 is complete
• We have clear action items
• We have goals for the end of September
• We have to get help from writers

Un-Charity Vigil:

• Still very far away

[REDACTED] 2020:

• Tentative date: 19th-22nd of June 2020
• >Alaura,Aoibhinn: Call Manjedal, ask about alcohol and early check-in
• We have to get on this

Guild

• FilAus Incident:

  • We have not received an apology from them yet
  • We'll bother them about their apology at the end of September
  • It was sent to Taco as well

• Tenancy allocations:

  • No updates

• Elevator:

  • No updates

• Grants:

  • >Taylor: Follow up on grants

• SOC Meeting:

  • There was a SOC meeting
    • >Aoibhinn: Tell us what happen
    • >Taylor: Read the SOC minutes
  • Next SOC meeting: ???
  • Next busy bee: Wednesday 2nd October
    • >Aoibhinn: Make a busy bee event
  • Next tenancy meeting: 25th September ish

Room Update:

• Microwave:

  • Felix has been bothered
  • Awaiting botheration of their committee

• Speakers:

  • Alaura is compiling a shortlist

• Bunnings things:

  • Fridge Whiteboard
    • Still need more magnets
  • Noodles
    • We still need to put them up
  • Floor felt
    • We got some floor felt, need to use it
  • Tiny whiteboard
    • For long-term borrowing things
  • President's picture
    • Need the same type of magnets for the picture
    • Alternatively just tape it to the filing cabinet.

• Wargaming shelf

  • No updates
  • >Alistair: Talk to Gozz about perspex

Reimbursements:

• Pending
  • None

General Business:

• Embroidery:

  • Ongoing

• New T-Shirts:

  • Taylor has gotten some quotes
  • There seem to be good prices
  • If we order 50 shirts they are $16.50
  • In many colours available
  • Taylor will be posting mock up images of the shirts

• Archives:

  • Didn't happen last week :-(
  • Maybe just run on from a committee meeting?
  • Next week?

• Board games guide:

  • Alistair made a post about it
  • Nothing received yet
  • People have threatened to do them though

• Food run:

  • Done

• Campus Toilets:

  • They are locking them now
  • This is bad
  • We need to get a access pass for the loft for all of the late events we run
  • >Donald: Make a post about the guild bathrooms

• Ad Eva

  • It's in one PDF
  • It's on the drive

• Prof Comp

  • Meeting happening soon

• SOC Masterlist

  • No updates

• Discord things:

  • No updates

• Library Donations:

  • Emily is donating Chuck Tingle RPG

• Handovers:

  • The way we do handovers need to change
  • We currently treat the wrap-up meeting minutes as the "handover"
  • This is a bad idea
  • Make a document for each event, and copy and edit those documents each year

Meeting closed: 1:15PM

--

Action Items:

Alaura:

• Chat with Winslade about future scheduling
• Go through Camp feedback and begin writing a handover
• Call Manjedal, ask about alcohol and early check-in (along with Aoibhinn)

Aoibhinn:

• Watch out for board game events to snipe clubs for collabs
• Look into Unigames solo Mega-Game-esque events a la Primarchs
• Call Manjedal, ask about alcohol and early check-in (along with Alaura)
• Tell us what happen
• Make a busy bee event

Taylor:

• Do a full financial breakdown of camp
• Follow up on grants
• Read the SOC minutes

Donald:

• Look at sleeves for Love Letter
• Make event and poster for Throne of Eldraine prerelease
• Distribute the sealed league prizes
• Contact Christine re. games
• Make a post about the guild bathrooms

Alistair:

• Talk to Gozz about perspex

Colin:

• Draw up a collab procedure document