Unigames Committee Meeting #28 - 23/09/2019

#### Attending -

#### Apologies -

Absent

• none

Meeting open: 11:59AM

Reports:

President's Report:

• Nothing to report sorry

Vice-President's Report:

• I don’t even know, I’ve been stuck under assignments and production.

• I went to the Halloween subcom meeting

  Gatekeepers

• Aoibhinn: Message applicant

Treasurer's Report:

• Account balance: $3002.97
• Includes our cash donations from Roleplay for Life
• I don't know what's going on I have been sick
• Got Irene to resubmit the lights to campus management in the futile hope we might not have to hire floodlights for charity vigil

Secretary's Report:

• I've been in work and cleaning hell
• Seriously I emptied my wardrobe yesterday
• It's a big deal
• Super hype for Throne of Eldraine prerelease
• Not super hype for that whole weekend (charity vigil + prerelease + public holiday work)

Librarian's Report:

• Overdue items: Coup and Hamsterrolle, 5 min Dungeon, Mysterium, Codenames, Secret Hitler, Tortuga, Love Letter
• SLARP meeting didn’t fire yesterday unfortunately.
• 1001 training was fun.
• Forgot to put up book buy so I’m doing that now.
• >Donald: Contact Christine

Fresher Rep's Report:

• I actually got fresher campaign stuff! Whoa! Autumn wants more players and I have exactly no freshers, so she's going to post to recruit.
• bought more primer. It's me, primer queen.
• also currently in assignment hell because it's that time of semester again.

OCM reports

Colin

• Reminder I will not be at next week's committee meeting, will be in melbourne

Past action Items:

Alaura:

• Chat with Winslade about future scheduling - not done
• Go through Camp feedback and begin writing a handover - not done
• Call Manjedal, ask about alcohol and early check-in (along with Aoibhinn) - not done

Aoibhinn:

• Watch out for board game events to snipe clubs for collabs - done
• Look into Unigames solo Mega-Game-esque events a la Primarchs - no updates
• Call Manjedal, ask about alcohol and early check-in (along with Alaura) - not done
• Tell us what happen - done
• Make a busy bee event - done

Taylor:

• Do a full financial breakdown of camp - done
• Follow up on grants - not done
• Read the SOC minutes - not done

Donald:

• Look at sleeves for Love Letter - done
• Make event and poster for Throne of Eldraine prerelease - done
• Distribute the sealed league prizes - not done
• Contact Christine re. games - done, no response
• Make a post about the guild bathrooms - not done

Alistair:

• Talk to Gozz about perspex - done

Colin:

• Draw up a collab procedure document - not done

Agenda

Usual Suspects:

Boardgames

• Dominion board games night happening Thusday (26th)
  • No word from UPS, so it's just us

• Next one is spoopy games

  • Week of the 14th

    RPGs

• Dark Heresy!

  • Fun was had, three players turned up + Staurt
• Week 10 Dread!
  • Day may change, conflicts with Guild Ball

Magic

• Throne of Eldraine Prerelease is happening on 29th, this weekend!
• The full spoiler looks great!
• >Donald: Distribute the sealed league prizes

Wargames

• Kyle has two ideas for non-recurring events
  • 1) Buy-in tournament, get prize support from Tactics
  • 2) Another painting day, date tbd by Kyle

Fresher Campaigns

• Ellie's one has finished!
• Autumn's one is recruiting more people!
• Merlin's game is probably dying

Collabs:

• Collab procedure:

  • >Colin: Draw up a collab procedure document

• UniAccess:

  • The games that they've borrowed are still overdue
  • >Donald: Contact Christine re. games

• Language week:

  • Language week is this week!
  • Tomrorow during common lunch hour (1PM)
  • Doing a call on the gatekeeper's page
  • Colin can help

• PCS:

  • Still on the backburner

• Aoibhinn: Watch out for board game events to snipe clubs for collabs

Events:

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:

• >Alaura: Chat with Winslade about future scheduling
• >Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs
• >Alaura: Go through Camp feedback and begin writing a handover
• >Taylor: Do a full financial breakdown of camp

LARP1001

• Reps: Colin, Emerald + Elana, Aoibhinn
• It went well!
• Two non-committee showed up
• Hyped for the next one!
• Went through a lot of training excercises
• Alistair is still sore

OGM [10th September]:

• Is Kyle on committee yet?
  • Nope
  • Check in next week!

Roleplay for Life [14th/15th September]:

• Reps: Alistair, Donald + Alaura
• Taylor has taken the cash donations and deposited them into our account
• We are going to withdraw it so it can be donated to Relay for Life

Charity Vigil [28th/29th September]:

• Reps: Colin, Taylor
• Taylor is getting an after-hours access pass and floodlights
• The posters are up!
• It's this weekend!
• Taylor is emailing Tactics about prizes
• Colin has the start of an events plan
  • This should be published ASAP
  • Still no one-shots have been organised
  • Alaura recommends a Google form
  • Collab'ing with other reps
  • Various events are discussed

Relay for Life [12th/13th October]:

• Reps: Taylor + Elana, Emerald
• Next captains meeting is on the 25th of September @ 5pm
  • Elana will be going
• Battle Tin should go to UniSFA
• If people want to participate but don't have money, contact Taylor
• Need to start forming a roster

MCW - Multicultral Week [17th October]:

• We have a stall, 6PM-10PM
• No further updates
• >Aoibhinn: Email MCW organisors about updates

Cameron Hall-oween [26th October]:

• Reps: Aoibhinn, Amelia
• Alaura is now the photographer
• Felix has stepped down - do we want another UCC rep?
  • Consensus is yes
• Free entry for RSAs and photographer?
  • We vote yes
• Should we get a cocktail shaker - since this will be a recurring event?
  • General consensus is yes
  • Maybe ask UniSFA since they also run a cocktail event?
• Also, security has been obtained!
  • One security guard, from ACE again

Book Buy Semester 2:

• >Committee: Do the Book Buy Whenisgood

Summer LARP:

• Reps: Alistair, Elana, Emerald
• Meeting yesterday didn't happen
• Basically no updates
• We're doing the things, things are being done

Un-Charity Vigil:

• Don't need to look at this until Hall-oween is done
• February is

[REDACTED] 2020:

• Tentative date: 19th-22nd of June 2020
• >Alaura,Aoibhinn: Call Manjedal, ask about alcohol and early check-in
• We have to get on this

Guild

• FilAus Incident:

  • We have not received an apology from them yet, and it's the end of September
  • We sent it about a month ago
  • >Alaura: Have a chat with Taco about apology

• Tenancy allocations:

  • No updates

• Elevator:

  • No updates

• Grants:

  • >Taylor: Follow up on grants
  • >Taylor: Get in contact with Jacob to find out what is going on with grants
  • Proposed ammendments to grants policy
  • They are codifying the SOC deadlines
  • Alaura: Are we all good with grants?
    • Taylor: They haven't released a club-by-club breakdown, so I have no clue
    • Transperancy has been horrendous

• SOC Meeting:

  • There was a SOC meeting

    • They wanted execs to test a new EMP system
    • But we aren't on the mailing list so we didn't get invited
    • The main other point: Returning officer stuff
      • Apparently an RO can't be a past or current member, which is contrary to what we understand

  • Next SOC meeting: 16th October

  • Next busy bee: Wednesday 2nd October
  • Next tenancy meeting: Wednesday 2nd October
    • Things to bring up
      • None of the work orders are being done
      • Lights in loft and in CHall fire escape are problematic
      • Full reallocation details
      • Bathrooms - holidays/after-hours-access
      • Not enough meetings this year
      • Who on the tenancy committee is still a voting member?
      • How's the elevator going?
      • Loft bins - no bin bags, no cleaning contract for upstairs, we need cleaning supplies

Room Update:

• Microwave:

  • UCC doesn't look like it's interested
  • Offer it to the gatekeepers first?
    • If no-one takes it, auction it at Charity Vigil?

• Speakers:

  • Alaura is compiling a shortlist

• Bunnings things:

  • Fridge Whiteboard
    • Still need more magnets
  • Noodles
    • We still need to put them up
  • Floor felt
    • We got some floor felt, need to use it
  • Tiny whiteboard
    • For long-term borrowing things
  • President's picture
    • Need the same type of magnets for the picture
    • Alternatively just tape it to the filing cabinet.

• Wargaming shelf

  • Alistair has received a price from Gozz
  • At most $40
  • >Alistair: Get further details from Gozz

• Busy Bee

  • Aoibhinkn is in charge
  • Start time: Saturday 11AM

Reimbursements:

• Pending
  • Amelia: $18.70 for paint?
  • Amelia: $21.25 for primer?
  • >Taylor: Find out what these are from Amelia

General Business:

• Embroidery:

  • Ongoing

• New T-Shirts:

  • >Taylor: Get on top of shirts

• Archives:

  • >Donald: Make an archive guide

• Board games guide:

  • Nothing received yet

• Food run:

  • We will need one before Charity Vigil
  • Day of?

• Campus Toilets:

  • >Donald: Make a post about the guild bathrooms

• Prof Comp

  • Meeting happened
  • We had a demo, it looked promisingish

• SOC Masterlist

  • No updates

• Discord things:

  • No updates

• Library Donations:

  • Nothing new

• Handovers:

  • The way we do handovers need to change
  • We currently treat the wrap-up meeting minutes as the "handover"
  • This is a bad idea
  • Make a document for each event, and copy and edit those documents each year

• Game miniatures:

  • Some games, like Imperial Assault or Flames of War have their own minis for use as game pieces
  • These minis have been removed from their respective games
  • This is not good
  • Also, our current mini box is not organised enough to the point where we don't know whether things are missing or not
  • We need to get this organised
  • We need to re-sort everything from scratch
  • Metal minuatures should probably be phased out.
  • Assigned as a holiday project

Meeting closed: 1:49PM

Action Items:

Alaura:

• Chat with Winslade about future scheduling
• Go through Camp feedback and begin writing a handover
• Call Manjedal, ask about alcohol and early check-in (along with Aoibhinn)
• Have a chat with Taco about apology

Aoibhinn:

• Message applicant
• Watch out for board game events to snipe clubs for collabs
• Look into Unigames solo Mega-Game-esque events a la Primarchs
• Email MCW organisors about updates
• Call Manjedal, ask about alcohol and early check-in (along with Alaura)

Taylor:

• Do a full financial breakdown of camp
• Follow up on grants
• Get in contact with Jacob to find out what is going on with grants
• Find out what these are from Amelia
• Get on top of shirts

Donald:

• Contact Christine
• Distribute the sealed league prizes
• Contact Christine re. games
• Make an archive guide
• Make a post about the guild bathrooms

Alistair:

• Get further details from Gozz

Colin:

• Draw up a collab procedure document

Other:

• (Committee) Do the Book Buy Whenisgood