Unigames Committee Meeting #29 - 17/09/2020

Attending

• Alistair
• Taylor "the shadowmittee duplex"
• Jackie
• Autumn
• Emerald
• Alice
• Ash (discord)
• Josh
• Gwen
• Kyle (discord)

Apologies

• Emerald

Exyled :(((

• Kyle

Meeting scheduled: 6:00pm

Meeting open: 6:10pm

Reports:

President's Report (Alistair):

• Went to UniSFAs OGM
• Did emailing things
• Picked up the prerelease packs
• Organised a meeting with Leigh for camp purposes
• Autumn didnt want to put my report in

Vice-President's Report (Taylor):

• I don’t remember anything that’s happened in the last week except elections.
• I hope everyone voted
• If unigames gets shrecked next year as a result of the election, i will personally come and murder whoever didnt vote

Treasurer's Report (Jackie):

• did a $420 deposit today
• also reimbursed kyle for wargaming terrain
• received our wargaming spg wargamers rise up
• the weeks go by too fast i have a report due sunday and MY COMPSCI PROJECT STILL
• hope everyone voted in guild
• i like playing among us
• account balance: $2,888.99

Secretary's Report (Autumn):

• met ash's clone at pole class
• i sent out an email!!
• and helped josh do an EMP

Librarian's Report (Emerald):

• i am nearly a full week into having the flu, please pick a god and pay for me as i recover
• i also enjoy playing among us
• i did all sorts of roleplay 4 life prep
• i have a schedule of all the games that will be overnight, and been figuring out who will be streaming
• set up the event and the EMP
• i've had SOUP
• i went to the IGA, couldn't find soup, and then gozz and taylor went to the IGA and they could find soup
• i have not gone to the gym but i have voted in guild elections
• (confirms that Josh inherited her seat)

Fresher Rep's Report (Alice):

• i went to the boardgames night
• i ran the boardgames night
• uh
  • uh
• (alice is currently dictating this to me)
• that's it
• i now remember i voted in guild elections so taylor wouldn't murder me

Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

• Ash:
  • we've really reverted back to COVIDmittee haven't we
  • uhh made fb event for boardgames after a poke
  • it happened i assume (was busy, couldn't go)
  • thats all folks
• Gwen:
  • I also voted in guild elections and enjoy among us
  • I’m on discord tonight cuz I’m studying for my mid sem tomorrow
  • UWASCA Collab meeting will be next week, hopefully we’ll have advertising and an EMP done by then
  • didn’t get to go the board game night last night 😞
• Josh:
  • UWASCA meeting was postponed to next week
  • Working out a date for both Ellie and Jack (for paranoia)
  • Learnt how to do an EMP
  • Keen for Zendikar
• Kyle:
  • oh god oh fuck im looking at magic again
    • clarification: i remade my pirate commander deck
  • paid for the terrain
  • quizmittie is going good (got prizes from tactics!)
  • Team shirts should be here next week

Past action Items:

Alistair:

Get in touch w/ new gatekeeper - done Broken light!!!!! - not done Check in about first aid course - waiting on a response

Taylor:

Look over winslade's camp budget - not done (do it right now please)

Jackie:

Summon a meeting of the fellowship of halloween - going to do it rn

Autumn:

Bother previous signups about joining our team - not done Advertise signups and sponsorships to discord and email - have emailed

Emerald:

Get Roleplay 4 Life online advertising up ASAP - done Get Roleplay 4 Life physical advertising up ASAP - not done Get Roleplay 4 Life technical people, inc donald - in the works Get Roleplay 4 Life GMs organised - done Get Roleplay 4 Life nonstudents contacted - done Crosspromote bookbuy to discord - not done (doing it now)

• emerald got sick (please get well soon <3 <3)

Alice:

Make wednesday board games happen (along with Gwen) - done Check in with the orphaned freshers - not done Talk to Vikrum about fresher campaigns - done

Kyle:

Sort quiz night prizes - done Figure out how ASAP you can get quiz tickets on sale - should be happening this Saturday

Josh:

Make paranoia happen 2 weeks after roleplay - started Get UWASCA collab EMP done ASAPP (along with Gwen) - not done

Gwen:

Make wednesday board games happen (along with Alice) - done Get UWASCA collab EMP done ASAPP (along with Josh) - not done

Gatekeepers

Usual Suspects

Board Games

• Last board games [4pm Wed 16/9]

  • Alice ran it, it went well
  • 3 games running at the peak
  • Alice was relying for another committee member but that didn't happen

• Next Board Games [Noon thurs 1/10]

  • EMP needs to be done today

Alistair, Alice: Organise study break board games

RPGs

• Primarchs

  • No udpates

• Paranoia

  • Josh has started the EMP and has been in contact with Ellie and Jack

Magic: The Gavining

• Zendikar Prerelease [11am Sunday 20/9]:
  • Josh is very hype, can walk people over from chall
  • It's in Moot Court

Alistair: Run Zendikar

Wargames

• Kyle has talked to one of the freshers about 40k and a game happened today!!!
• Our SPG terrain is purchased
  • ty Jameson <3 ;o
  • $504 spent
  • This means we have money left over to spend
• Kyle to bully people into helping paint the terrain

Kyle: Figure out how to spend the rest of the wargaming money

Fresher Campaigns

Alice: Get in touch with the orphaned freshers

• Alice would like to push the still-online fresher campaigns to consider the ezone, she has had a positive experience

Alice: Talk to online fresher campaigns about the ezone

Events:

Halloween 2019:

• At Symbol Jackie Shan
  • Jackie has messaged the halloween chat and hopefully a meeting will happen
  • Probably aiming for study break

Roleplay 4 Life [Sat 26/9 - Sun 27-9]:

• EMP
  • EMP got rejected. Alistair will try to fix that tonight

Alistair: Look into the roleplay 4 life EMP

• Online Adverstising
  • It's up! On Facebook, Discord and email
• Physical Advertising
  • Still needs to be done
  • Emerald has produced a poster by editing griffin mcelroy into amelia's from last year
  • Emerald to upload the poster
• Technical Stream Stuff

Emerald, Taylor: Talk to Gozz about roleplay stream babbysitting

• GMs and Games
  • There have been plenty of GMs, both trusted and new, who have been in touch with Emerald

• Nonstudents

  • No nonstudents are allowed to come if they have not RSVP'd by now
  • Emerald shares the list of nonstudents who have RSVP'd
    • And who could forget young Kyle :)

• After hours access

  • Taylor points out that we will need an after hours access pass for the loft, and then pass that onto security so they can grant access to bathrooms

Alistair: File for an after hours access pass

Alistair: Book the loft for roleplay

Book Buy [Thursday 1/10]

• It has been less than a year since we turned down Ludicrous COGZ so Ed legally cannot propose it again

UWASCA Collab [12pm Saturday 3/10]:

• People are working on things this week
• Josh and Gwen are working on an EMP
• Other people have got advertising under control
• Locked in Arts L Room 4 for 3/10
• Jackie is prepared to provide a float, but UWASCA is looking to be the central money handler. If we do float, we will handle money.

Relay [Saturday 10/10]:

Autumn: Contact previous relay signups to see if they want to sign up

Autumn: Make a post about breakfast in the event

• Communication we will need to do:

  • make a comprehensive what-to-bring list
  • make a thread about who's planning to be where/when
  • establish helpers (taylor uses the term "suckers") for setup and packup, including people who will be fresh for packup

• As well as roleplay, we should get people hype for challenges and dumb

Autumn: Create a roleplay/relay Discord channel for promoting bullshit and sharing goofiness

Taylor: On 10/10, bring tiny table (littol lap table) for gaming purposes

Quiz Night [Thursday 22/10]:

• Lightmittie update

Kyle: Make a FB event

• Darkmittie update
  • "Lightmittie look like they're up to something" >> <<
  • Darkmittie are looking on from the shadows

OGM [1pm Friday 23/10]

• Alistair has got in contact with venues to ask about possibilities
• Venues asked us to be more specific

Alistair: Email back venues

• Concerns have been raised about the tightness of constitutions and the powers we believe we have
• Taylor is considering calling up legal aid to ask for advice

Alistair, Taylor: Review the constitution

Joint REDACTED [20/11-23/11]:

• We had a meeting last night
  • Taylor: "MOTHERFUCKER"
  • Taylor: "I was asleep"
• We have approved ticket prices (Alistair thought it had already happened, but it's happened for sure now)
• Tickets will be $100 earlybird, $110 standard
• Alistair has shared the budget with Taylor
• Taylor trusts that Jackie can use the coles catalogue
• The food budget is $18pp, with actual estimates coming up to just under $17pp. Doing part of the food buy at spudshed will give us even more breathing room.
• Our maximum/expected income (assuming all 50 earlybird) will be $5000. $4050 of that will be accomodation costs (IF we get 50 attendees). If we budget $18pp for food, then that's $900. Leaving us $50 profit. Any late-bird buyers will be additional profit. Snack sales made during the event are also considered profit.
• "Painkillers and cleaning products are the forbidden food items"
• Alistair and merlin has a meeting with Leigh on Monday. (He got back from his holiday!)

Alistair: Attend a meeting with Leigh for camp

Room Update:

• Busy bee

  • Saturday we have a big busy beeeeeee
  • Gatekeepers/committee please submit apologies if you are unable to make it

• Broken light

Reimbursements:

• Pending:
  • Autumn: -$34.79
  • Alistair: $55
  • Kyle: $504 for wargaming terrain purchase

Guild:

• Tenancy Reallocations

  • No udpate
  • Still waiting on re-reallocations following our appeal being upheld

• 2019 Sem 2 Grant

  • It's looking like the money is going to get paid out at the same time as our combined 2020 Sem grant, at the end of the year

• SPG

  • We got 100% of the money ($504 dollar put into our account, exactly what Kyle spent)

Jackie: Email our wargaming receipt to Jameson

• SOC Meeting
  • 2020 semester 2 grants are open, due on 23/10
  • Jameson has requested we don't include food runs in our semester grants
  • And requested that we DO include the receipt for the Oday stall, which will let them add oday corrections to our semester grant
  • The thing from the last SOC meeting about getting volunteering credit has been revised, they will credit you for your position instead of your number of hours

Taylor, Jackie: Get on top of sem 2 grants

• Best Club applications
  • Alistair submitted it!!
  • It's "not good"
  • We've grown despite the pandemic
  • here's some fun pictures
  • "No Limits"

General Business:

Webkeeping

• Prof Comp
  • Sprint 2 is done, we need to mark that at some point
  • Also donald showed off his own personal version, which is ticking along

Alistair, Taylor: Mark profcomp sprint 2

• Renamed "Events" to "Announcements"
  • Alice has proposed we rename out #events channel to #announcements-and-events
  • Alistair has changed it

First Aid Course

• No udpates

Meeting closed: 7:25pm

This Week's Action Items: Alistair:

Organise study break board games (along with Alice)

Run Zendikar

Look into the roleplay 4 life EMP

File for an after hours access pass

Book the loft for roleplay

Email back venues

Review the constitution (along with Taylor)

Attend a meeting with Leigh for camp

Mark profcomp sprint 2 (along with Taylor)

Taylor:

Talk to Gozz about roleplay stream babbysitting (along with Emerald)

On 10/10, bring tiny table (littol lap table) for gaming purposes

Review the constitution (along with Alistair)

Get on top of sem 2 grants (along with Jackie)

Mark profcomp sprint 2 (along with Alistair)

Jackie:

Email our wargaming receipt to Jameson

Get on top of sem 2 grants (along with Taylor)

Autumn:

Contact previous relay signups to see if they want to sign up

Make a post about breakfast in the event

Create a roleplay/relay Discord channel for promoting bullshit and sharing goofiness

Emerald:

Talk to Gozz about roleplay stream babbysitting (along with Taylor)

Alice:

Organise study break board games (along with Alistair)

Get in touch with the orphaned freshers

Talk to online fresher campaigns about the ezone

Kyle:

Figure out how to spend the rest of the wargaming money

Make a FB event