Unigames Committee Meeting #29 - 18/09/2023

tags: committee meeting 2023

Attending

• Jackie
• Gibbi
• Connor
• Josh
• David
• Gen
• Chris
• Hannah
• Oscar

• Emerald

  Apologies

• James

  Absent

Meeting scheduled: 5:30PM

Meeting open: 5:50PM

Reports:

President's Report (Jackie):

• really wish i had the superpower of stop time for approximately 2 weeks so everything would stop getting closer in time
• that's about it

Vice President's Report (Gibbi):

• Hello
• Hows it going
• I am sick
• I hate assignments
• Arc Sadge

Treasurer's Report (Connyah):

• Uhhh I did all my advertising n stuff
• Reporting labs
• Account Balance: $6192.24

Secretary's Report (Josh):

• Welp, its that time of year (cringe week)
  • Avoided the seagulls
• Quiz night was chill, free dinner is pretty pog
• I did the presentation with Jackie (more on that later)
• PRIDE REPLIED

Librarian's Report (David):

• Quiz night 9th place wooooooooooooooo oo
• Pokemon tcg good actually???
• Days since last library-related incident: 0

Fresher Rep's Report (Gen):

• swiftie confirmed (i got the backwards question at quiz night)
• did advertising for critter boardgames
• come tomorrow night! it should be fun
• 98 days to christmas :thumbsdown:

Reports de la OCM (Chris, Hannah, James, Oscar):

• Chris:

  • "aaaAAUGH?" - Chris

• Hannah:

  • actively dying from a sore throat currently
  • otherwise yay week 8??

• James:

  • Warhammer 40k Tournament this Wednesday. All player slots have been filled
  • EMP approved for TTS UCC joint event. I’m waiting for UCC to do the advertising so we can make the announcement

• Oscar:

  • uni? being painful? it's more likely than you might think
  • quiz night was v fun (rip my cloak...)
  • freshers in third baby
  • just played my first pokemon tcg ever and its fun???
  • missed lecture count: ???

Immediate Past President's Report (Emerald):

• Emerald has attended: ==13/29 (44.82% WR)== Meeting
  • "Failure" - Chris, 2023

    Past action Items:

Action Items:

Jackie:

• EMP and Advertising for Official Chaosium Event - EMP Done

• Donate money to Relay for Life for Roleplay for Life - Done

• Merch it up for 40th Anniversary - In Poggers

• Best club application - Not Done

• (with Chris) Investigate Kallax - Not Done

• (with Josh) Create presentation for Specialist Mentoring - Done

Ethan:

• Write up painting guide - Not Done

Josh:

• Message Geoff about Donation - Done

• Relay for Life Reminder - Ready to post

• (with Jackie) Create presentation for Specialist Mentoring - Done

Gen:

• Advertising for Little Critter Board-games - Done

• Write BotCT noise handout sheet - Not Done

Chris:

• Continue talking with UniSFAN's about world building event - Not Done

• Get some cards (pokemon ones) - Done

• Add feedback to Roleplay for Life Handover - Not Done

• Facebook prize post for Quiz Night - Done

• (with Jackie) Investigate Kallax - Not Done

• Research whiteboards - Not Done

James:

• Warhammer Tourney EMP and Advertising - Done

• EMP and Advertising for UCC x Unigames TTS event - Waiting on UCC

Someone:

• Idk maybe Best Prez Application - ???

Usual Suspects

Board Games

Boardgame O'DAY - Friday 18th @ 5PM

• Feedback:
  • having it closer to oday would be good
  • slideshow type events work best with more people than events
  • heard a couple of people on the day expressing disappointment we didn't get to play the games afterwards
    • maybe start earlier so we have time afterwards to play the games mentioned
    • or have them be (similar to RPG oday) included in the next few boardgames nights. that way when people go "..oh. are we not playing them now?" you can reply with either "not technically, but we'll have some time afterwards if you like!" or "not today, but they will be played at <insert name> for the boardgames night in week _"
  • maybe in the lead up to book buy submissions
    • still being teaching about new games, but also putting out to members of if they own or know of any games they would like to put forward for book buy that they can bring.
  • probably would want more than just one member of committee if possible but to be able to more accurately gauge interest of the member base towards games that may be submitted, along with being able to learn about why they are being put forward/why the person thinks they are good.
    • this has the secondary use of for things that are accepted in book buy, there is already pre-generated hype about them beforehand
• Committee Says:
  • Timing gets awkward scheduling around book buy, maybe have it before book buy? or after to run off of the hype around new games
  • Getting people who know how to play brand new games can't hurt
  • Earlier in day would help allow people to play games that were discussed is a good idea
    • Or a later event where we play the games >Josh: Boardgame O'DAY feedback handover

Little Critter Boardgames - Tuesday 19th of September @ 4:30

• It's tomorrow!
• Angus has offered to bring their copy of root so we can play two games
• Boardgames Include
  • Root
  • Wingspan
  • Busybeaks
  • Kakerlaken Poker

Pride Crossover Event - Thursday 5th of October @ 4:30PM

• Hey Josh! Sorry for the super late reply, but we're definitely happy to do a collab as well. 😊 So far I'm thinking of having a games night on one of Pride Weekly Sesh, which is on every Thursday at 4.30pm. Would you guys be available at this time in any of the upcoming week for this collab? 😅 I'm down to other suggestions as well if you have some 😄
• Thursday sounds good :thumbsup:
• Chris and Josh tagteam Pride?
• Week 10 should work best >Josh: Continue to organise Pride Crossover

Classic Unigames Boardgames (Week of 16th of October (Not Friday))

• David with Oscar
• Who knows
• Games
  • GoGoT
  • Call to Adventure
  • Dominion
  • Secret Hitler
  • Codenames
  • Carcassone
  • Tsuro
  • Betrayal At The House At The Baldur's Gate

Chris' Worldbuilding Boardgames (Week ?)

• Will be shmooved back later in the year (we will still do it promise)

RPGs

Arc RPG - 13th of September @ 5PM

• 1 person showed up to play
• Jackie was unable to run
  • Requires 2 people
  • 2>1
• RIP maybe next time
• Reasons:
  • Funky timing?
  • Went up a bit late
  • Advertising didn't have bright colours to catch the eye
  • Maybe a bit more detail??
    • Hard with Arc

L5R RPG - 25th of September @ 5PM

• GM's: Cam, Harlowe
• Oopsies with the GM list (Sorry Harlowe)
• Yeah
• Come

Official Chaosium Event W/ Jack Kay - October 14th-15th

• Loft booking and EMP submitted
• Sketched advertising
• Need times and systems from GM's
• GM's:Alistair, Merlin, Gen, Jack >Jackie: Times and Systems from GM's for Official Chaosium Event

TCGs

Magic: The Gavining

• There will be a quick play guide for Otharri in the next week or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so
• Probably done by end of sem

Booster Box buying Bhenanigans

• Kaldheim looks half full/empty
• Wizards is suspiciously chilling the fuck out

Wilds of Eldraine Release - 10th of September

• Boxes returned
• Jackie's bank account is tragic
  • she will receive $480 back

Commander Precon League Feedback

• Haven't got anything back

SNOM - 24th of September

• Uhhhhhhhhhhhhhhhhhhh
• Poster is up (cursed)
• Jackie and Oscar like the poster
• Josh doesn't

Pokemon TCG

Pokémon SAP - Sunday 17th Sept @ 12PM

• SAP went great!
• 6 attendees + Chris
• had a good time!
• Some people bought their own
• The Chris Wrong Sleeves Incident

• Will run another one mid to late November

  Chris' Pokemon Decks

• Cramorant deck will be built first

• David: "On par with Mew Genesect Deck"
  • Ideal

Wargaming

Painting Day - Thursday 21st of September - 1PM

• It's Happening
• We have some lil dragons thanks to Luci for paintin'
  • Dragons will be first come first served
  • We have 15~ of them
• Same day as UniSFA anniversary ;-;

Warhammer 10e 1k Tourney with Matt - Wednesday 20th of September 8:30am - 4:30am

• Wargaming Event is happening Wednesday the 20th September 8:30am-4:30pm.
• Warhammer 40k Tournament this Wednesday. All player slots have been filled

Geoff Drakhari Mini Donation

• Awaiting reply from Geoff >Josh: Message Geoff about Donation

Fresher Campaigns

• :thumbsup:

Dice bag workshop with UWASCA - Friday 8th September 4PM-8PM

• David has linked the financial statement and distribution
• UWASCA has already approved it
• Motion to Approve Dice bag workshop with UWASCA financial statement and distribution:
  • Passes Unanimously

Roleplay for Life - 12pm 2nd-12pm 3rd of September

• Money donated
• Waiting for reimbursement
• Jackie will get a tattoo if we get first at the end of the event (not related but needs to be on the record)
  • Lets hope Jackie's parents don't kill her >Chris: Add feedback to Roleplay for Life Handover

Once Upon a Quiz Night - 7pm Friday 15th of September from 6:30

• It happened
• It ran successfully
• "We all have thoughts" - Oscar
• We haven't had another meeting since event
• Try to get a feedback form
• Currently working on budget
• David wants it minuted that we need to use the playmats for prizing
• Probably best for raffle prizes

Joint [Redacted] 2023

• First aid has been organised
• Jackie is working on a poster draft
• We have done roster

40th Anniversary - 20th of October

• Updates Yes
• Going to start doing some delegating
  • Decorations: Everyone
    • Will send a planning document to committee
  • Playlist request post: Josh
    • Make a form
• Does anyone know how to schedule a ball event?
  • Speeches before food: Jackie
    • Presidential Speech
    • 3 people max
    • <5 minutes per speech
      • At least, <15 minutes total
    • Frames, Ruisi, Gavin, Taylor, Peter as ideas
  • Jackie messages Taylor and asks pretty please
  • Jackie emails uniclub asking about when dinner would be served
  • Photo Album: Jackie and David
    • Ensure photos are vetted
• Jackie sends to-do list as well
• Jackie needs to contact Peter Brian Williams
• Current Tickets Sold: 19
• We should move the posters to be more visible (we commit cardinal sins of removing posters)
• Click here for tickets
• Vikrum is offering to sponsor 2 (two) tickets with preference for people who would be unable to attend otherwise
  • If you are interested, message Jackie about it
  • Offer is still there >Jackie: Merch it up for 40th Anniversary

Everyone: Decorations organisation for 40th

Everyone attending in-person: Clean up posters

Josh: Organise 40th Playlist

Jackie, David: Organise photo albums

Jackie: Contact Peter Brian Williams

Jackie: Email uniclub about dinner times

UCC x Unigames TTS Event - 27th of September

• Waiting on UCC for advertising to do announcement
• EMP approved >James: Advertising for UCC x Unigames TTS event

Unigames goes to Panto - Friday the 29th of September @ 7:30PM

• Real
• Buy tickets at here
• Promo code AUSTEN20 for 20% off!
• Come around it will be a fun time
• Alistair is there if that interests you

Relay for Life - 7th-8th of October

• WE ARE CURRENTLY FIRST ON THE LEADERBOARD
• Sign-Up Here!
• People keep asking about what is relay for life
  • Will put a message up on what it is about literally right now

Far Future Events

Uncharity Vigil

• James
• Gibbi

Reimbursements:

• Approved
• Pending
• Unsubmitted
  • $5.60 to Oscar for Printing
  • $220 to Gibbi for Booster Boxes
  • $482.25 to Connor for Foodrun
  • $480 to Jackie for WOE release
  • $937.90 to Jackie for Roleplay for Life donation
  • $53.59 to Jackie for dicebag sample
  • $91.17 to David for Dicebag Workshop Supplies

Guild:

Tenancy

• Reallocation applications will be out mid to late September

Grants

SPG Semester 2

• Initial Results:
  • $177
• Yip
• Appeals are due tonight
  • We don't have any appeals
• Will come after this Friday

Club Awards

• Due 22nd of September
• Thats this Friday
• Jackie will "nut one out"
  • Nutting has been historically vital for winning awards
• Chris may be someone >Jackie: Best club application >Someone: Idk maybe Best Prez Application

General Business:

Gatekeepers

• No new Gatekeepers

Webkeepers

• No new Webkeepers

Room Update

New Kallax

• Nupdates >Jackie, Chris: Investigate Kallax

New Printed Banner

• Nupdates

Aircon Cleaning

• Somebody came in, shone a light at it and said it was alright
• Jackie will email Kelvin about it again >Jackie: Email Kelvin about Aircon (again again)

Library

Book Buy 2: Electric Boogaloo

• Will push back to after exams

Library Note Whiteboard

• Nupdates >Chris: Research whiteboards

David's Archival 'Stuff'

• Nupdates

Gibbi: Write up painting guide

BotC Noise

• Nupdates >Gen: Write BotCT noise handout sheet

Library System

• Nupdates

Food runs

• We will be fine for this week

Webkeeping

• Info has been passed on
• David would like to add a "days since last library incident" counter like we had on the old website
  • Ported functionality over from old website

Specialist Mentoring UWA - 14th of September 12-2PM

• Jackie and Josh went
• Attendance: 10ish people
• They really like the presentation
• We played love letter
• People were genuinely interested
• We also got a member (maybe) out of it
• Would recommend that other committees if given the opportunity definitely do this

Committee Business

• Next week 4PM meeting
• Oscar is doing something?
  • OSCAR HAS ACQUIRED THE THEMBERCHAUD FROM D&D MOVIE
  • Oscar and Jack bought a spare for the club with the intention of donating it
  • Fits perfectly in The Basket
• Motion to accept the donation of Themberchaud from Oscar and Jack
  • Unanimous
• Chris has been working on some pokemon decks
  • They aren't ready but they are playable
  • Chris would like to leave them in the club to be available for use, a half donation like the magic deck donations so that Chris can update them with real cards and supplementary materials
• Motion to accept the donation of Pokemon decks from Chris
  • Unanimous

Meeting closed: 7:13 PM