Unigames Committee Meeting #29 - 18/09/2025

tags: committee meeting 2025

Attending

• Connor
• Gen
• Anna
• Nene
• Jeremy
• Ash
• Ella
• Jack B
• Lucy

Apologies

• Jack D

Absent

Meeting scheduled: 5:00 pm

Meeting open: 5:05 pm

Reports:

President's Report (Connor):

• Did an announcement
• Donald life membership hype ?
• Speaking of... ATTEND OGM PLEASE!!!
• NBA Update: Paige Bueckers ROTY, WNBA playoffs going on !!

Vice President's Report (Gen):

• come to the ogm!
• room booking n emp for warhammer
• pixel expo was a blast
• was here til midnight glueing carpet tiles

Treasurer's Report (Anna):

• card is here!
• picked up a bunch of magic stuff from ggs
• went outside!! got muddy!! it was great :)

CommBank Account Balance: $2,783.17

Guild Account Balance: $6,278.86

Total Balance: $9,062.03

Secretary's Report (Nene):

• almost done with best club application
• did emp for pokémon tournament
• i get bing su

Librarian's Report (Jeremy):

• quizzing it up soooooo hard
• tomorrow night gonna be a movie etc etc
• uwarc collab was soooooo fun and awesome and goodly
• we have cool games in our library guys, did you know?
• getting through the gatekeeper photos for the room!! send them through!
• dernernernerner diggin in my butt dernernernerner i've dug to the bone dernernernerner

Fresher Rep's Report (Jack D):

• Guys make Connor read this report and do his Jack bariss voice
• I’m a little creature ooo weee
• chatting with chill room tmrw!
• UWASCA busy, we are unable to have Unigains goes Unisfast from our UWASkills

OCMs' Reports (Ash, Ella, Jack B, Lucy):

• Ash:
  • i hate exams
  • spooderman pre release this sunday
  • precon league prizing is cooking
  • thalisse deck will be here early october!
• Ella:
  • ♡ I didn't do any of my action items but I've been thinking about doing them....
  • ☆ I've been doing quiz stuff though!!
  • ♡ y'all ain't ready for my outfit
  • ☆ Full of joy and silly and glee BEEFSTICK
• Jack:
  • we game. we skate.
  • i HATE stats
  • nene stole my dog
    • i wouldnt steal that fat ass dog
• Lucy:
  • Warhammer 2k tickets and advertising out!
  • Started the horror that is cataloging our minis (send help)
  • We still deep in the Wargames mines huh
  • I love doing random trips to watch Anna spend money
  • My degree is just drawing shapes ⬡

Past Action Items:

• Connor:
  • Done
    • Send out announcement to members about keeping the clubroom clean
  • Not done
    • Send out the Blood Bowl League feedback form and announcement about the state of the league
    • End the Blood Bowl League (along with Gen, Lucy)
    • Talk to the webkeepers about changing constitution and amendments on the website
• Gen:
  • Done
    • EMP and room booking for the Warhammer 40k Tournament
  • In progress
    • Sort out pizza for the OGM (along with Anna)
    • Finish the Gatekeeper FAQ document
  • Not done
    • End the Blood Bowl League (along with Connor, Lucy)
    • Send out announcement about the podcast episode release
    • Send a message to gatekeepers asking they show up to the OGM
• Anna:
  • In progress
    • Think about printing for the Eunigames playmats
  • Not done
    • Sort out pizza for the OGM (along with Gen)
    • Fix the table (along with Jeremy, Lucy)
    • Glue the mini boxes
• Nene:
  • In progress
    • EMP and advertising for the Pokemon Tournament (along with Jeremy)
    • Work on the best club and community engagement award
    • Cook on regulations for a club card
  • Not done
    • Upload old minutes
    • Fix the old minutes
    • Organise and scan the old records
    • Organise the email inbox
• Jeremy:
  • In progress
    • EMP and advertising for the Pokemon Tournament (along with Nene
    • Sort out gatekeeper photos
    • Buy 10 Tail tangle
    • Set up the sem 2 book buy
    • Do general maintenance on the damaged library items
  • Not done
    • EMP and advertising for CHeMnBiO Collab
    • Fix the table (along with Anna, Lucy)
    • Make our own objective markers
    • Print out the Field Guide to Floral Dragons
    • Do some Instagram posts about Phoenix
• Frack:
  • Done
    • Reach out to UWASCA about whether they have the space next to us
• Ash:
  • Done
    • Source some new MtG boxes
    • Advertising for Spider-Man Prerelease
• Ella:
  • Not done
    • EMP and advertising for Cooking Boardgames
    • EMP and advertising for One Page RPG One-shot Night
    • Contact Craft Club about using the cloth
• Lucy:
  • Done
    • Talk to Matt about a painting required tournament
    • Advertising for next Warhammer 40k Tournament
  • In progress
    • Catalogue the minis in the clubroom
  • Not done
    • End the Blood Bowl League (along with Connor, Gen)
    • Fix the table (along with Anna, Jeremy)

Boardgames

UWARC Collab - Week 8, Tuesday the 16th of September @ 3pm

• It was a couple of days ago!
• Attendance: 14
• Went well, only a couple of Unigames people went to do rollerblading
  • It is a different activity from what we usually offer though, so not too surprising

CHeMnBiO Collab Night - Week 10, Tuesday the 30th of September @ 1pm

• Jeremy is doing the EMP right now, the event will be on the 30th at 4pm

Jeremy: EMP and advertising for CHeMnBiO Collab

Cooking Boardgames - Week 12, 13th-19th of October

• Ella will handle this
• Themes? Ella should cook on it
  • Ha... What if COOKING was the theme?
    • Yeah that's gas
• Mama's cookeria
  • Okay my fault she said the wrong thing so I wrote it down
  • She meant Cooking Mama (better)

Ella: EMP and advertising for Cooking Boardgames

RPGs

Whimsical One-shots - Week 7, Friday the 12th of September @ 5pm

• It was last week!
• Attendance: 8
• Only ended up having 1 GM so there was one very large game of Land of Eem
• Thank you Gwyn!!!

Historical One-shots - Week 9, Wednesday the 24th of September @ 5pm

• EMP and advertising done
• Systems will be the Good Society and Vampire: The Masquerade
• It's next week!

One Page RPG One-shot Night - Week 11, 6th-12th of October

• Ella will handle this
• Have a couple GMs lined up already

Ella: EMP and advertising for One Page RPG One-shot Night

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Booster boxes have been bought
• We have 1 Edge of Eternities out right now, another in the monolith, and two Spidermen waiting to be released

SNoM - Week 7, Sunday the 14th of September @ 12pm

• It was last weekend!
• Attendance: 3
• Could do another SNoM on the 12th of October
• Connor can do EMP and advertising for that one

Spider-Man Prerelease - Week 8, Sunday the 21st of September @ 12pm

• It's this weekend!
• Ella and Ash will be there to supervise the game, Connor might be there

MTG Precon League

• Week 3 happened!
• Attendance: 24
• Went well, EZONE is working out so far
• Fifth day is next week on 22/09 and will be in Giumelli 206 & 207
• Prizing has been organised, just need to go pick it up

MtG Club Decks

• Orders have been placed for the cards, they will be here in early October

Other TCGs

Pokemon Tournament

• EMP has been done for the 3rd of October
• Nene and Jeremy are busy for the next few days so advertising will be out when it's out

Jeremy, Nene: Advertising for the Pokemon Tournament

Updating the Club Pokemon Decks

• Proxies will be getting done on Monday

Jeremy, Nene: Do the new Pokemon proxy decks

Wargaming

Warhammer

Warhammer 40k Tournament - Week 12, Saturday the 18th of October @ 8am

• The EZONE room Gen booked was given to someone else, so we have been given a different room. Okay!
• Advertising was put out
• Lucy spoke to Matt about having a tournament with a painting requirement, he said it would be possible it would just need a few months of notice

Blood Bowl

Blood Bowl League

• We got a message back from one of the commissioners, the league won't be happening this semester but there may be a tourney between now and semester 1 of 2026

Connor: Send out the Blood Bowl League feedback form and announcement about the state of the league

Connor, Lucy, Gen: End the Blood Bowl League

Mini Painting Day - Week 11, Monday the 6th of October @ 12pm

• Millions must paint
• Gen will do the EMP and Lucy will do the advertising

Gen: EMP for Mini Painting Day

Lucy: Advertising for Mini Painting Day

Ella Idea Quarantine Zone

• Another craft based event using the cloth we bought way too much of for camp
• Could talk to the upcoming Craft Club about this
• Anna also happy to brainstorm with Ella if this doesn't work out
• Crafting and cards night?
• "Give me time. I'm not talking to people right now," - Ella

Ella: Contact Craft Club about using the cloth

Collaborative Events

Megagame with eSports

• No updates

Access Collabs

• Gen spoke to Lucina from Access about this, looks like the collabs probably won't be happening
• This item will be removed in next week's minutes

Podcast

• An announcement was sent out! Yay
• Everyone listen to the podcast

Opportunity for DMs

• A teacher from Guildford Grammar emailed us about an opportunity for paid DMing at the school!
• They have a tabletop gaming club and are interested in expanding it but they need more help with this
• It's a paid casual position and would likely require ~2 hours a week, perhaps more for incursions/excursions
• It also requires a police check and a WWCC
• We think we should post about this to our members in a non-ping announcement and Instagram story
• Nene will email him back and do the announcements

Nene: Email back the teacher

Nene: Post announcement about the paid GM position

Major Events

Quiz Night - Week 8, Friday the 19th of September @ 7pm

• Reps: Ella (Lightmittee), Jeremy (Darkmittee)
• It's tomorrow!
• Ella and Jeremy want the committee members there at 6 to help set up
• "Be there or be square," - Ella
• Peter Griffin puzzle!

OGM - Week 9, Monday the 22nd of September @ 2pm

• Room booking and EMP done
• Announcements went out about it
• It's next week!
• Nene sent out the final agenda
• We have two constitutional amendments to vote on and a petition for life membership
  • Everyone loves Donald

Gen: Send a message to gatekeepers asking they show up to the OGM

Gen, Anna: Sort out pizza for the OGM

Relay 4 Life - Week 10, Saturday-Sunday 4th-5th of October

• Reps: Jack D
• Jack is meeting with the guy from the Chill Corner tomorrow!
• UWASCA won't be participating with us directly but have encouraged their members to join our teams

Joint [Redacted] - Friday-Monday the 5th-8th of December

• Reps: Anna, Ash, Gen
• No meeting, first aid is in the process of being sorted
• Budget has been finalised, just needs to be approved

Fresher Zone

Fresher Campaigns

• They're all alive
  • We think

Far Future Events

Uncharity Vigil

• Reps: Jack B, Lucy

Save the Chimps Charity Event

• The Zoology club will get back to us about the Bananagrams tournament after talking about it on their committee
  • Communication has been slow

Reimbursements

• Done
• In progress
  • $110.00 to Anna for Coke Run
  • $1,328.91 to Anna for MTG Decks, Sleeves and Boxes
• Unsubmitted

Guild

SOCPAC Meeting - Week 9, Tuesday the 23rd of September @ 6pm

• As of these minutes Nene found out it's actually on the 23rd not the 30th
  • That's not the last Tuesday of the month but okay
• Nene will attend the meeting anyways

Tenancy

• Gen spoke to Jackie, who is cooking on our new tenancy contract, so we're just waiting on that
• We got sent an email about a Best Clubroom award, we would be totally suitable for this cause our clubroom rules, so we will apply
• Tenancy consultation meeting is also on Tuesday the 7th of October 12-1, Anna can be there
• Anna submitted a ticket about the broken door
• Lights haven't been fixed but we got our stool back
  • Okay they fixed the lights in the hallway but not in our clubroom, so they may have misunderstood what we needed
• CHEC sent an email to Tenancy about the Guild Master Plan and they replied basically saying we would receive information about it later
  • "Beefstick," - Ella

Nene: Write Best Clubroom award

Gen: Query about the lights

Grants

• Anna's SPG breakdown:
  • $147.80 for Cameron Hall Quiz Night, as a security in the case we don't sell enough tickets
  • $204.00 for Clubroom storage, for a 2x4 Kallax, as well as 3 boxes for it
  • $747.30 for 8 Decks-worth of TCG Sleeves, 35 Boardgames-worth of Sleeves and 10 Deck-boxes to maintain our games
  • $57.80 for 4 Dice Trays, to minimise dice noise in the clubroom and protect our tables
• This comes to a total of $1,156.90 that we are applying for
• Anna emailed Nic because we still haven't heard back about the grants
  • "They're against article 23!" - Anna

SOC Awards

• The applications are pretty much done, just have to put in images and format them in Word instead of the hellish google doc

Nene: Work on the best club and community engagement award

General Business

Gatekeepers

• Gen is going to take over doing the Gatekeeper FAQ document as a long term goal
• Have not received very many gatekeeper photos, Jeremy is working on the ones we have received

Gen: Finish the Gatekeeper FAQ document

Jeremy: Sort out gatekeeper photos

Webkeepers

• No updates

Connor: Talk to the webkeepers about changing constitution and amendments on the website

Room Updates

Eunigames Playmats

• Gibbi gave Anna a website to use for printing, unfortunately we can't set a price yet because we don't know how many we'll be ordering yet
• "I'll brain," - Anna

Anna: Think about printing for the Eunigames playmats

Square Table

• It's wobbly
• The screws are coming loose inside one of the leg brackets (the leg closest to the door)
• We will need to take the brackets off, tighten them, and then place the brackets back on
• We will take a look at it right after meeting
  • Actually we will take a look at Busy Bee where there will be more than 3 people to turn over the massive table
    • There was not significantly more people at Busy Bee

Jeremy, Lucy, Anna: Fix the table

Gen's Insanity

• Apparently Gen was in here until late a few nights ago gluing down carpet tiles
• It looks really good but damn calm down!
• Thank you Gen

Library

Sem 1 Book Buy

• Games we're in the process of getting:
  • 10 Tail Tangle
  • Compile: Main 1
• Games we have:
  • ARCs
  • Curses and Covens
  • Dune: Imperium - Uprising
  • Flesh and Blood: Aurora 1st Strike Deck
  • Flesh and Blood: Terra 1st Strike Deck
  • Fuego
  • Gubs
  • Ironsworn
  • Lancer TTRPG Core Rulebook
  • Rummy
  • Scum and Villainy

Jeremy: Buy 10 Tail tangle

Sem 2 Book Buy

• Announcements will be out next week

Jeremy: Set up the sem 2 book buy

Mini Stuff

• Progress is being made on all the mini painting
• Once the minis are painted, the magnets will be redone on them
• Lucy has started cataloguing the minis and found out there are many of them
• We were informed someone was interested in painting minis at a mini painting day, they don't have minis of their own, and our selection of clubroom minis is very sad
  • It would be fun to have some nice, primed ones for people to paint
  • In 2023 a painting competition was ran where we had a bunch of 3D printed fairy cats, we could have something similar that we get for things like this

Lucy: Catalogue the minis in the clubroom

Lucy: Talk to Cam about the mini painting

Objective Markers

• We have received feedback about our objective markers for wargaming
  • They are fraying at the edges
  • They are not centered (which does affect gameplay)
  • We also don't have enough, we need 6 more
• Jeremy emailed them, waiting to hear back
• Jeremy will print and laminate the markers as a solution (at least for now...)

Jeremy: Make our own objective markers

Donations

• We are in the process of printing a donation from last year, Evvy donated the Field Guide to Floral Dragons to us last year which we are getting printed soon!

Gen: Print out the Field Guide to Floral Dragons

General Maintenance

• The mini boxes still need to be glued, we bought the wood glue for them previously
• Send info about damaged library items to the damaged library item form!
• Nene comes up with an awesome idea to put the damaged library form on a QR code and display it next to the library
• Not a big QR code though, just like a normal sized one (A5?)

Anna: Glue the mini boxes

Jeremy: Do general maintenance on the damaged library items

Jeremy: Do QR codes for damaged library form

Food Runs

• We need another one
• "One of us will do it," - Connor, referring to himself and Anna

Phoenix: Future/Past - Week 9, Friday the 26th of September @ 3pm

• Frack is still keen to do a Phoenix one-shot night, we will talk about it next week
  • Frack wasn't here
• Advertising needs to be put out tomorrow

Nene, Jeremy: Advertising for Phoenix Workshop

Jeremy: Do some Instagram posts about Phoenix

Newsletter

• Wa wa we wa

Committee Business

Banking

• Anna got us a card
  • We've been using it on the Square
    • (Joking)
• Right now it's in the lockbox that only the president, vice president and treasurer have access to
• Anna and Nene have been working on regulations

Anna, Nene: Cook on regulations for a club card

Archiving

• No updates

Nene: Upload old minutes

Nene: Fix the old minutes

Organising Old Records

• No updates

Nene: Organise and scan the old records

Housekeeping

• No updates

Nene: Organise the email inbox

Meeting closed: 6:11 pm