Unigames Committee Meeting #29 - 24/09/2024

tags: committee meeting 2024

Attending

• Josh
• Connor
• Jack
• Chris
• Gen
• Cooper
• Nene
• Nix
• Oscar

• Jackie

  Apologies

• Jeremy

  Absent

Meeting scheduled: 5:00PM

Meeting open: 5:10PM

Reports:

President's Report (Josh):

• Prerelease.
• Come down to access!
  • Wooooooooooo yeah!
• Waiting on Kelvin reply
• Thanks everyone for voting

• "There was the thing that I did this week, you know?"

  Vice President's Report (Connor):

• PCS collab on Thursday come through :DD

• Settin up d20 oneshot niiight
• Sent a FEW messages about Minceraft SMP server
• Attended Joint Camp meeting

• LeBrawn Gnomes was birthed

  Treasurer's Report (Jack):

• Slept 24 hours in the last two days Account Balance: 11,686.73 Commbank account balance: 339.01

  Secretary's Report (Chris):

• Am in theory, no longer sick af

  • and by that, I mean, i'm still kind of dying, but just slower

• Me when I chungle them assignments

  Librarian's Report (Gen):

• got sunburnt on a sheep farm

• semester is semestering

  Fresher Rep's Report (Cooper):

• Actually nothing. Like I can't think of anything, it's kinda crazy.

  OCMs' Reports (Jeremy, Nene, Nix, Oscar):

• Jeremy:

  • Helped with UWAnime collab via pizza runnin
  • Hopefully shall be helping at pride stall this thursday
• Nene:
  • uwanime night happened nyaaaa hope everyone had fun
  • thank u jackie jack and jeremy for the help : )
  • my hair dye isn't as patchy anymore
  • hehehe my animation for class is going so well...
  • i won fortnite two times this week
• Nix:
  • primerchs
  • bbfl soon!
  • tournament soon!
  • my bike tyre popped its now leg semester

• Oscar:

  • my bones… they eep…

    Immediate Past President's Report (Jackie):

  • Oh no i accidentally killed Jackie's attendance

• literally contracted guild hack fever
• thanks everyone for coming down!
• so chairs, huh? > Chris: Fix Jackie's Attendance count

  Past Action Items:

Action Items:

Josh:

Advertising for BloodBowlforlife (not done)

Talk to Kelvin about hosting webcams on ucc servers (in progress)

Connor:

Advertising for PCS Collab (done)

Message gatekeepers about running a BOTC event soon (done)

(with Jack) EMP and Advertising for d20 One-shot Night (in progress)

contact committees to organise subcom (done)

Jack:

(with Connor) EMP and Advertising for d20 One-shot Night (in progress)

EMP and advertising for Paranoia One-shot Night (not done)

Chris:

Fix Jackie's Attendance count (not done)

Do the next newsletter (in poggers)

Post about ogm veto committee of the whole thing (not done)

Gen:

Advertising for Monster Boardgames (not done)

(with Nix) Temporary Blood bowl miniature protection (in poggers)

Various organisational things for BloodBowlforlife (no done)

Repair damaged games (in poggers)

Stamp new items (not done)

Nene:

EMP and advertising for One-page RPG One-shot Night (not done)

replace some of the old proxies with new ones for the Pokemon decks (not done)

Organise Monolith and Kallax (in poggers)

Nix:

Advertising for Card Games (not done)

(with Gen) Temporary Blood bowl miniature protection (in poggers)

EMP and Advertising for TTS Wargames Event (not done)

ALL:

fill out Ikea trip whenisgood (done)

Usual Suspects

Board Games

PCS Collab - Thursday 26/9 (Week 9)

• It's this thursday!!

  Monster Boardgames - Week 11, Monday the 7/10, 1pm

• No Updates

• EMP is submitted, loft booked

  Gen: Advertising for Monster Boardgames

  Card Games - 21/10 (Pre-exam Study Break)

• EMP done, advertising not

• It's still a bit away

  Nix: Advertising for Card Games

  BOTC Event - undecided on time

• Asked gatekeepers, may message some more people who might want to run something

• Will think about over next week > Connor: Message Bryce about running a BOTC event soon

  RPGs

Anime One-Shot Night (Collab with UWAnime) - 19/09 @ 4PM @ CCZ Week 8

• Went really well
  • except for all the things that went wrong
  • Had a few issues running up to the event
    • Printer
    • Organising backup game
    • A couple pizza errors
• Received some feedback about noise level
  • Maybe when running games with GMs from other clubs, would be good to let them know noise could be a problem
• GMs
  • Nene - Girl by Moonlight
  • Cherry - Maid or Girl by Moonlight
  • Gibbi - Fabula Ultima (backup)
  • Raviv - Avatar Legends (backup)

• Reservations

  • Not all reservation players showed up but there were enough people who showed up who didn't reserve to run the games

    D20 System One-shot Night - Friday 4/10 @ 5pm - Week 10

• Some GMs have been contacted

• Advertising still waiting for game descriptions, hopefully will get the missing details tonight so we can post tomorrow

  Connor, Jack: EMP and Advertising for d20 One-shot Night

  One-page RPG One-shot Night - Week 12

• No updates

  Nene: EMP and advertising for One-page RPG One-shot Night

  Paranoia One-shot Night - Semester Break (After Exams)

• If anyone else wants to GM, please message Mr Jack on Discord

  Jack: EMP and advertising for Paranoia One-shot Night

  TCGs

Booster Box Buying Bhenanigans

• Box undead (it's Duskmourn)

• due to low interest in Duskmourn, we might not buy another Duskmourn box

  • depends how long it takes for box dead

    Magic: The Gathering

• Lmao commander bans

• Farewell the Gavining

  Duskmourn Pre-Release Event - Sunday, the 22/9 @ 11am (Week 8)

• Attendance: 3

• Possible causes:

  • Product burnout
  • Potentially not a good limited format
  • Pricing
  • Long Weekend

    Good Games Morley Pre-releases

• Dan Good Games has contacted us about potentially running a pre-release at UWA

• Prerelease Price and Prizing
  • Tactics: $60 Pre-release kit, 2 packs per person
  • Good-games: $55 Pre-release kit, 2-8 packs per person (depending on attendance)

• Good Games are also potentially interested in running Drafts through us.

  Foundations Pre-release...? - Sunday 10/11

• apparently, there's a prerelease for this set

• (We are definitely doing this one through tactics don't worry about it)

  MTG Club Deck Updates

• Nupdates

• Still waiting on cards to arrive
• Archidekt isn't being kept up to date
  • Without being asked, Gibbi and Xane logged all of the decks (absolute kings, very slay)
  • A link has been sent to Josh, so he'll go update them all
  • Will have to redo them once Mani makes changes
• Hoard of Notions deck is missing a card
• Jhoira deck is missing a card
• Mani has some questions regarding decks
  • Josh assumed the changes made would be roughly equivalent to before
  • For any difference in the price of the replacement cards, Mani would be reimbursed
  • Josh's estimation: ~$50 in reimbursement
    • A change of ~20 cards
    • Some being taken out are expensive > Josh: Update the Archidekt

      Pokemon TCG

Pokemon Decks

• Planned new decks:

  • charizard EX (basically confirmed)
  • poison deck (details unconfirmed) > Nene: replace some of the old proxies with new ones for the Pokemon decks

    Combined TCG Extravaganza - likely after exams

• Nupdates

• Event with multiple TCG formats (Pokemon, Yu-Gi-Oh!, maybe Flesh and Blood)
• Jeremy is interested in running this
• Will likely be after exams due to general busyness

  Wargaming

Next Warhammer Tournament - Saturday, 2/11 @ 8:15am

• Doubles Tournament
• Date Confirmed

• Previous discussion:

  • Nix has been talking to Matt about it
  • May be October 12th, but would push back BB4L
    • If we do push back BB4L, the Relay4Life page will be down by then
  • With that in mind, it could instead be October 26th
    • Is the first day of exams
  • Welp, will probably have to be post-exams
  • Also, people tend to like Doubles tournaments more, so will be a Doubles Tournament
    • Playing with a friend
  • Everytime we run an event with the terrain, it helps pay it off a little bit (for Matt)
    • Matt threw out the idea that we would use the money from this event to fund himself, and potentially 2 other people, to go to Atlanta for Warhammer
      • Committee tends to agree that we likely won't do a fundraiser for this, as it doesn't quite match our goals
    • Are still happy to have a normal tournament for now!
    • However, the idea of a fundraising tournament is a good idea, but maybe later (as other fundraising events are happening close together)

      Warhammer Materials

• Last discussed: Meeting #27

• No updates

  Blood Bowl

• Round 4 is ongoing!

• Check the #bb-scoreboard channel to see the standings!
• This is usually played upstairs, we need to remind gatekeepers to check nothing is borrowed ou, etc.

• We have been approached to organise a reservation system for the board.

  Gen: Organise a Blood Bowl Board Schedule Gen, Nix: Temporary Blood bowl miniature protection

  Wargaming Budget

• Nupdates

• Last Discussed: Meeting #27
• Objective markers can be done before the tournament, after exams (by Jackie)

• We will discuss options more next week for wargaming budget

  Casual Painting Day - Saturday, the 28/9 @ 12pm

• This Saturday!!

• Maybe upstairs depending on Fresher Games

  TTS Wargames event - Wednesday/Thursday Week 11 (Week of the 7th of Oct)

• From looking at the calendar, potentially Week 11

• "A Friday looks nice, playing video games after a long week"
  • However, this would mean facilitating wargames 3 weeks in a row

• So tentatively the 9th or 10th of October

  Nix: EMP and Advertising for TTS Wargames Event Nix: Create a steam mod collection for TTS Wargames

  Blood Bowl for Life - Week 11, Saturday, the 12/10, starting at 9am

• Will go towards our Relay4Life team (post relay)

• EMP, venue booking are done
• Advertising is ready

• Also considering having a game of Blood Bowl streamed at the event

  • Have talked with Donald, but we might have a bottleneck in the form of wifi > Gen: Various organisational things for BloodBowlforlife

    Fresher Campaigns

• Pretty cool

• Misha's has fallen through

  • availability problems

    Access Department Collab!! - Wednesday 25/9 @ 12PM

• It's Tomorrow!!!

• Next event: Wednesday 25/09

  NEW Laser Tag with eSports and UCC and CSSC - Thursday 5/9 @ 6PM @ Lazer Blaze Willetton

• Profit distribution has been passed by us

• Seemingly has been approved by everyone else

• Will get our ~$12 soon! Yippee!!

  • We're still missing our $12 :( > Josh: Talk with Alex about our $12 for Lazer Tag

    Cameron Hall Minecraft SMP?!?!?!?!

• made a discord server

• cool
• slay

• tentative reps: Connor, Nene

  Roleplay for Life - 31/8-1/9

• We'll need to donate the cash money at some point (waited for a new withdrawal book) (we got one!)

  • Will be donated very very soon

• Float net difference: +$803.25

  Relay for Life - 5/10-6/10 @ Riley Oval

• nupdates

  • It's next weekend!
• Team Page: https://www.relayforlife.org.au/fundraisers/UnigainsgoesUnisfast
• Total: $1687 (not including Roleplay cash)
• We're still close to #1, Leisure sausage sizzle slay

• Team Leader: Gen

  Cameron Hall Quiz Night - 12/9 @ 7pm @ The Tav

• 122 tickets were bought, so around that many attendees

• Wrapup meeting this Saturday

  Joint [Redacted]

• roles assigned

• Job roster sent to committees
• have a schedule if superstock doesn't get back to us quick enough
  • Plan is to make a tentative budget, to be finalized when Superstock gets back to us or when the deadline hits, whichever is earlier
• Reps are Jack, Cooper, Connor
• [Redacted] leaders: Connor, Finn, Gary
• STILL waiting on a response from Superstock, will ask Gary to bully them more

• Also will send the job roster to committees

  Dice Bag Workshop - 15/9 at 1-5PM @ Ezone Central 207

• It happened!

• Attendance: ~9
• Will have a wrap-up meeting this week on Thursday

  Far Future Events

Uncharity Vigil

• Reps: Josh, Jeremy

  Josh: Set up a discord server for Uncharity Vigil subcom

  Reimbursements

• Approved

  • $18.70 to Gen for Radha Card Sleeves
• Pending
  • $151.60 to Josh for Milk Run
  • $70.32 to Josh for Printing Off Alice and Fabula Ultima
  • $14.50 Connor Brennan for Red Eye
  • $80 to Josh for Tactics Prizes for Quiz Night
  • $572 to Connor for 12/09 Food Run
• Unsubmitted
  • $170.93 to Jack for additional Quiz Night pizza
  • $210 to Gibbi for MTG Duskmourn Booster Box
  • $7.99 to Winslade for Paper Towels

    Guild

Club Awards

• Josh and Connor wrote some applications

  SOCPAC Meeting

• next socpac: 24/9

• Connor is right there, right now

  Tenancy

• Last discussed: Meeting #27

• No more UCC Webcams, we are awaiting on a reply from Kelvin for a solution
• We have an "informal" meeting with Tenancy regarding the webcams tomorrow
• Tenancy inspection: 8/10 > Josh: Talk to Kelvin about hosting webcams on ucc servers

  General Business

Gatekeepers

• No new Gatekeepers

  Webkeepers

• No new Webkeepers

  Room Updates

• Our microwave has begun showing an error

  • ER-5, Connor googled it and it is regarding a power supply issues
  • Unplugging and plugging it back in didn't work
  • Hence, we will need new Michael Wave

• Still have to fill out whenisgood for Ikea trip!

  Nene: Organise Monolith and Kallax Everyone: fill out Ikea trip whenisgood

  Pride Stall - Wednesday 2/10/2024

• We got confused, and the Pride Fest we attend is next Wednesday

• We missed the date for the form submission, but a Pride Officer said we're invited so we're probs chill

• TLDR: We'll be there!

  Busy Bee - Sunday, the 29/09, 11am

• Get 'er done

  SGM for Palestine

• We have been contacted regarding the SGM for Palestine

• As a not-for-profit we cannot support any political groups or movements
• If you have any questions, contact Josh

  Library

Sem 1 Book Buy

• Blood Bowl Mat

  • STILL Still awaiting on a response regarding the misprint > Gen: Repair damaged games > Gen: Stamp new items

    Sem 2 Book Buy

• Need to propose a date for book buy meeting

• Need to announce book buy

• Create submission channel

  Gen: Create Sem 2 Book Buy Announcement

  Donations

• Donation of Talisman 5e

  • Still needs to be stamped

• Proposed donation of a set of expansion cards for Root

  • Oscar forgot to bring himself today, so next week it is!
  • forgor again, we'll bring it up when no forgor

    Food Runs

• We are still low on paper towels

• Thanks winslade for getting some paper towels
• Remember at the start of the year when we said "we'll update the pricelist. Source: "Trust me bro""
  • We may need to do it again
  • We need to update some prices on things we are unable to get right now
    • e.g. Vegan meals are too expensive for the current price we have them for
  • Also we need to make it prettier

• Another suggestion is to put a copy of it in the money box so gatekeepers don't need to go check the version on the fridge every transaction

  Phoenix Revival

• SUBMISSIONS ARE CLOSED

  • Though we may have received some extras

• Josh has hit a bit of a creative block on design, so the rest of committee might help contribute a bit

  Uploading Old Minutes

• No updates (Last discussed: meeting #26?)

  Organising Old Records

• No updates

  Newsletter

• Chris will do it tonight

  Chris: Do the next newsletter

  Committee Business

OGM

• Chris unsure about what to put in the message, so Mr Josh will help out > Chris: Post about ogm veto committee of the whole thing Meeting closed: 7:14PM