Unigames Committee Meeting #29 - 30/09/2019

by Donald Sutherland 30/09/19

Unigames Committee Meeting #29 - 30/09/2019

<hr />

Attending

  • Alaura
  • Aoibhinn
  • Taylor
  • Alistair
  • Amelia
  • Kyle via discord

Apologies

  • Donald
  • Colin
  • Emerald

Absent

  • none

Meeting open: 11:59AM

Reports:

President's Report:

  • Attended charity vigil, went really well
  • Have had talks with relay for life committee about possibly providing games, to be discussed further by committee
  • also prod week what up yo?

Vice-President's Report:

  • I am today's secretary
  • Still in production week mode
  • No-one's been answering my emails

Gatekeepers

  • Aoibhinn: chase up absentees from busy bee

Treasurer's Report:

  • Account balance: $3002.97
  • Helped run charity vigil
  • raised a bunch of money
  • Unigames lockbox currently full of charity vigil cash and wall box full of Unigames money heck
  • also did a food run please drink the milk
  • also the cupboard is clean and I’m so happy

Secretary's Report:

  • Been busy af
  • Work to prerelease to charity vigil to prerelease to work (F)
  • Prerelease was good though, 13 players, and we made about $35 of profit.
  • Thanks again to Tactics.

Librarian's Report:

  • Overdue items: Coup and Hamsterrolle
  • gonna go kill uniaccess
  • i am already dead

Fresher Rep's Report:

  • one (1) fresher emailed me about his campaign dissolving so I'm working that out at the moment
  • also following up which campaign that was
  • I tried to go to the cameron halloween meeting but I, a fool, didn't check if it was running through charity vigil f

OCM reports

Kyle

  • Went to charity vigil
  • First time boardgames fundraising
  • Planning for a painting day this Thursday (no event up)

Past action Items:

Alaura:

  • Chat with Winslade about future scheduling - not done

  • Go through Camp feedback and begin writing a handover -no

  • Call Manjedal, ask about alcohol and early check-in (along with Aoibhinn) -done

  • Have a chat with Taco about apology -no

Aoibhinn:

  • Message applicant -done

  • Watch out for board game events to snipe clubs for collabs -ongoing

  • Look into Unigames solo Mega-Game-esque events a la Primarchs -not happened

  • Email MCW organisors about updates -done

  • Call Manjedal, ask about alcohol and early check-in (along with Alaura) -done by alaura

Taylor:

  • Do a full financial breakdown of camp -ha

  • Follow up on past grants -not done

  • Get in contact with Jacob to find out what change is happening with grants - not done

  • Find out what these are from Amelia -done now

  • Get on top of shirts -after prod week

Donald:

  • Contact Christine -no

  • Distribute the sealed league prizes -no

  • Make an archive guide -no

  • Make a post about the guild bathrooms -no

Alistair:

  • Get further details from Gozz (acrylic) -no

Colin:

  • Draw up a collab procedure document -?

Other:

  • (Committee) Do the Book Buy Whenisgood -only Colin Elana Aoibhinn Ali, everyone else get good

Agenda

Usual Suspects:

Boardgames

  • Dominion board games night happened
    • reasonable turn out
  • Next one is spoopy games
    • Week of the 14th

RPGs

  • Week 10 Dread
    • Wednesday

Magic

  • Throne of Eldraine Prerelease went well
    • see donalds report
    • Prerelease product needs to go back

  • Donald: Distribute the sealed league prizes

Wargames

  • Bead storage box, suggestion to use that on the random mini shelf
  • Need a day to organise minis from skirmish games/box games
  • Painting day on thursday

  • Kyle: put up painting event

Fresher Campaigns

  • As above

Collabs:

  • Collab procedure:

    • Colin: Draw up a collab procedure document

  • UniAccess:

    • The games that they've borrowed are still overdue

    • Alistair: Contact Christine re. games

  • Language week:

    • Happened, low turn out
    • was not told what was going on
    • we need to talk to guild about how we've had poor contact from them the past few event weeks

  • PCS:

    • Still on the backburner

  • Aoibhinn: Watch out for board game events to snipe clubs for collabs

Events:

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June 2019]:

  • Alaura: Chat with Winslade about future scheduling

  • Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs

  • Alaura: Go through Camp feedback and begin writing a handover

  • Taylor: Do a full financial breakdown of camp

LARP1001

  • Reps: Colin, Emerald + Elana, Aoibhinn
  • next one is 19th October

OGM [10th September]:

  • Is Kyle on committee yet?
    • Nope
    • Check in next week!

Roleplay for Life [14th/15th September]:

  • Reps: Alistair, Donald + Alaura
  • Taylor has taken the cash donations and deposited them into our account

  • Taylor: donate money from event to Relay for life

  • Total cash raised:

Charity Vigil [28th/29th September]:

  • Reps: Colin, Taylor
  • over 1100 in cash, no eftpos numbers yet
  • event itself ran well
  • lots of feedback for the subcommittee
  • did not have ucc reps til after the event started
    • most popular ucc event may have not been monetised, if so no record of their cash
  • Other organisers were not on time which delayed pizza orders and set up
  • donation tracker was very cool
    • a few glitches, people double counted some of it so it was incorrectly updated
    • good for engagement
  • debates went really well
  • no RPGs fired
    • our demographic has shifted, less people wanted to GM
    • those who did were playing magic
  • long weekend meant people were away and had other committments
  • Closed section: Kyle is formally invited

Relay for Life [12th/13th October]:

  • Reps: Taylor + Elana, Emerald
  • Captain's meeting was missed, dates were mixed up
  • Elana is contacting them to find out what we missed
    • Elana will be going
  • Battle Tin is in UniSFA
  • Battle tin is not getting much engagement
    • on the day engagement, pay to make runners go piggyback, tug of way ect
  • Event organisers contacted us about bringing games to the event
    • we do not have the time to organise this we are busy running
    • these games could be exposed to anyone playing them without supervision, they don't know the games or how to pack up
    • if its getting set up near the ref, we and sister stalls need to be across the way to supervise
    • we could have games at our tent, people could come visit to play (schedule in advance)
    • guest book: let them borrow games but we keep track of who and when
    • schedule game times?
    • games take longer than people think
    • enlist gatekeepers who would not be participating anyway
    • recomend relay committee to get stalls to advertise what they're doing/put on the map

    • Alaura: alert relay committee to our concerns and suggestions

  • we should have towels at the stall: sweat + boardgames = bad
  • need to advertise the "play boardgames on the track"

MCW - Multicultral Week [17th October]:

  • We have a stall, 6PM-10PM
  • emailed, no updates

Cameron Hall-oween [26th October]:

Book Buy Semester 2:

  • Committee: Do the Book Buy Whenisgood

  • Taylor would like sections for base book vs expansion

  • Taylor: decide budget for book buy

Summer LARP:

  • Reps: Alistair, Elana, Emerald
  • Had another meeting
  • PAF is when we were planning
    • Date moved to 1st/2nd of Feb
  • been looking into budget options for hire and ticketing
  • writers' meeting next week

Un-Charity Vigil:

  • Don't need to look at this until Hall-oween is done
  • February

[REDACTED] 2020:

  • Tentative date: 19th-22nd of June 2020
  • Manjedal claims blanket policy no alcohol on premises
  • we would like confirmation in writing either way
  • if no, we need to ask members what they care about for camp
    • camp no alcohol vs more expensive camp with alcohol
    • could talk to guild about under 18s attending

  • Alaura: forward old alcohol agreement stuff to Manjedal including EMP & RMP

Guild

  • FilAus Incident:

    • Alaura: Have a chat with Taco about apology

  • Tenancy cupboard allocations:

    • No updates

  • Elevator:

    • No updates

  • Grants: -???

    • Taylor: Follow up on grants

    • Taylor: Get in contact with Jacob to find out what is going on with grants

  • SOC:

    • Next SOC meeting: 16th October
    • Things to bring up next meeting
      • mailing list
      • Our constitution has not been aproved with amendments
      • RO policy

  • Tenancy:

    • Next tenancy meeting: Wednesday 2nd October
    • Things to bring up next meeting
      • None of the work orders are being done
        • Lights in loft and in CHall fire escape are problematic
        • Our floor is sinking
      • Full reallocation details
      • Bathrooms - holidays/after-hours-access, also we have 24 hour access year round
      • Not enough meetings this year
      • Who on the tenancy committee is still a voting member?
      • How's the elevator going?
      • Loft bins - no bin bags, no cleaning contract for upstairs, we need cleaning supplies
      • Busy bees should not be held in study break after a long weekend, makes it difficult to organise people to clean/attend meeting
      • We never got a common spaces list

Room Update:

  • Microwave:

    • in the bin during busy bee

  • Speakers:

    • Alaura is compiling a shortlist

  • Bunnings things:

    • Fridge Whiteboard
      • Still need more magnets
    • Noodles
      • We still need to put them up
    • Floor felt
      • We got some floor felt
    • Tiny whiteboard
      • For long-term borrowing things
    • President's picture
      • Need the same type of magnets for the picture
      • Alternatively just tape it to the filing cabinet.

  • Wargaming shelf

    • Alistair: Get acrylic details from Gozz

  • Busy Bee

    • Aoibhinn was in charge
    • Absences due to long weekend
    • not enough strong people to do some of the room improvements
    • vacuumed under the fridge
    • cupboard has been cleaned!!!
      • things need to be archived

  • Storage solutions

    • things with lids
    • need to move old folders into filing cabinet
    • we have magic "proxies" that we don't know what they are and they need to be sorted and stored appropriately

Reimbursements:

  • Pending
    • Amelia: $18.70 for paint
    • Amelia: $21.25 for primer
    • Taylor: $676.70 for food run

General Business:

  • Embroidery:

    • Ongoing

  • New T-Shirts:

    • Taylor: Get on top of shirts

  • Archives:

    • Donald: Make an archive guide

  • Board games guide:

    • Nothing received yet
    • we have been asked for clarification
      • more threats from Merlin to do a review for Fog of Love

  • Food run:

    • just did one
    • foods are library items because of space reasons

  • Campus Toilets:

    • Donald: Make a post about the guild bathrooms

    • securiy unlocked them with only 2 days notice, which is neat

  • Prof Comp

    • We gotta submit their grades
    • May have to make our own later
      • AO3?

  • Discord things:

    • we should make our voice channel for committee meetings role only

  • Handovers:

    • The way we do handovers need to change
    • We currently treat the wrap-up meeting minutes as the "handover"
    • This is a bad idea
    • Make a document for each event, and copy and edit those documents each year
    • Changes to be tested for Charity vigil

  • Game miniatures:

    • Some games, like Imperial Assault or Flames of War have their own minis for use as game pieces
    • These minis have been removed from their respective games
    • This is not good
    • Also, our current mini box is not organised enough to the point where we don't know whether things are missing or not
    • We need to get this organised
    • We need to re-sort everything from scratch
    • Metal minuatures should probably be phased out.
    • Assigned as a holiday project
  • Suggestion to make google doc of upcoming/holiday projects

Meeting closed: 1:55PM

Action Items:

Alaura:

  • Chat with Winslade about future scheduling
  • Go through Camp feedback and begin writing a handover
  • Alert relay committee to our concerns and suggestions
  • Forward old alcohol agreement stuff to Manjedal including EMP & RMP
  • Have a chat with Taco about apology

Aoibhinn:

  • Chase up absentees from busy bee
  • Watch out for board game events to snipe clubs for collabs
  • Look into Unigames solo Mega-Game-esque events a la Primarchs

Taylor:

  • Do a full financial breakdown of camp
  • Donate money from event to Relay for life
  • Decide budget for book buy
  • Follow up on grants
  • Get in contact with Jacob to find out what is going on with grants
  • Get on top of shirts

Donald:

  • Distribute the sealed league prizes
  • Make an archive guide
  • Make a post about the guild bathrooms

Alistair:

  • Contact Christine re. games
  • Get acrylic details from Gozz

Colin:

  • Draw up a collab procedure document

Other:

  • (Kyle) put up painting event
  • (Committee) Do the Book Buy Whenisgood