Unigames Committee Meeting #29 - 30/09/2019

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Attending

• Alaura
• Aoibhinn
• Taylor
• Alistair
• Amelia
• Kyle via discord

Apologies

• Donald
• Colin
• Emerald

Absent

• none

Meeting open: 11:59AM

Reports:

President's Report:

• Attended charity vigil, went really well
• Have had talks with relay for life committee about possibly providing games, to be discussed further by committee
• also prod week what up yo?

Vice-President's Report:

• I am today's secretary
• Still in production week mode

• No-one's been answering my emails

  Gatekeepers

• Aoibhinn: chase up absentees from busy bee

Treasurer's Report:

• Account balance: $3002.97
• Helped run charity vigil
• raised a bunch of money
• Unigames lockbox currently full of charity vigil cash and wall box full of Unigames money heck
• also did a food run please drink the milk
• also the cupboard is clean and I’m so happy

Secretary's Report:

• Been busy af
• Work to prerelease to charity vigil to prerelease to work (F)
• Prerelease was good though, 13 players, and we made about $35 of profit.
• Thanks again to Tactics.

Librarian's Report:

• Overdue items: Coup and Hamsterrolle
• gonna go kill uniaccess
• i am already dead

Fresher Rep's Report:

• one (1) fresher emailed me about his campaign dissolving so I'm working that out at the moment
• also following up which campaign that was
• I tried to go to the cameron halloween meeting but I, a fool, didn't check if it was running through charity vigil f

OCM reports

Kyle

• Went to charity vigil
• First time boardgames fundraising
• Planning for a painting day this Thursday (no event up)

Past action Items:

Alaura:

• Chat with Winslade about future scheduling - not done

• Go through Camp feedback and begin writing a handover -no

• Call Manjedal, ask about alcohol and early check-in (along with Aoibhinn) -done

• Have a chat with Taco about apology -no

Aoibhinn:

• Message applicant -done

• Watch out for board game events to snipe clubs for collabs -ongoing

• Look into Unigames solo Mega-Game-esque events a la Primarchs -not happened

• Email MCW organisors about updates -done

• Call Manjedal, ask about alcohol and early check-in (along with Alaura) -done by alaura

Taylor:

• Do a full financial breakdown of camp -ha

• Follow up on past grants -not done

• Get in contact with Jacob to find out what change is happening with grants - not done

• Find out what these are from Amelia -done now

• Get on top of shirts -after prod week

Donald:

• Contact Christine -no

• Distribute the sealed league prizes -no

• Make an archive guide -no

• Make a post about the guild bathrooms -no

Alistair:

• Get further details from Gozz (acrylic) -no

Colin:

• Draw up a collab procedure document -?

Other:

• (Committee) Do the Book Buy Whenisgood -only Colin Elana Aoibhinn Ali, everyone else get good

Agenda

Usual Suspects:

Boardgames

• Dominion board games night happened
  • reasonable turn out

• Next one is spoopy games

  • Week of the 14th

    RPGs

• Week 10 Dread

  • Wednesday

Magic

• Throne of Eldraine Prerelease went well
  • see donalds report
  • Prerelease product needs to go back
• >Donald: Distribute the sealed league prizes

Wargames

• Bead storage box, suggestion to use that on the random mini shelf
• Need a day to organise minis from skirmish games/box games
• Painting day on thursday
• >Kyle: put up painting event

Fresher Campaigns

• As above

Collabs:

• Collab procedure:

  • >Colin: Draw up a collab procedure document

• UniAccess:

  • The games that they've borrowed are still overdue
  • >Alistair: Contact Christine re. games

• Language week:

  • Happened, low turn out
  • was not told what was going on
  • we need to talk to guild about how we've had poor contact from them the past few event weeks

• PCS:

  • Still on the backburner

• Aoibhinn: Watch out for board game events to snipe clubs for collabs

Events:

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June 2019]:

• >Alaura: Chat with Winslade about future scheduling
• >Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs
• >Alaura: Go through Camp feedback and begin writing a handover
• >Taylor: Do a full financial breakdown of camp

LARP1001

• Reps: Colin, Emerald + Elana, Aoibhinn
• next one is 19th October

OGM [10th September]:

• Is Kyle on committee yet?
  • Nope
  • Check in next week!

Roleplay for Life [14th/15th September]:

• Reps: Alistair, Donald + Alaura
• Taylor has taken the cash donations and deposited them into our account
• >Taylor: donate money from event to Relay for life
• Total cash raised:

Charity Vigil [28th/29th September]:

• Reps: Colin, Taylor
• over 1100 in cash, no eftpos numbers yet
• event itself ran well
• lots of feedback for the subcommittee
• did not have ucc reps til after the event started
  • most popular ucc event may have not been monetised, if so no record of their cash
• Other organisers were not on time which delayed pizza orders and set up
• donation tracker was very cool
  • a few glitches, people double counted some of it so it was incorrectly updated
  • good for engagement
• debates went really well
• no RPGs fired
  • our demographic has shifted, less people wanted to GM
  • those who did were playing magic
• long weekend meant people were away and had other committments
• Closed section: Kyle is formally invited

Relay for Life [12th/13th October]:

• Reps: Taylor + Elana, Emerald
• Captain's meeting was missed, dates were mixed up
• Elana is contacting them to find out what we missed
  • Elana will be going
• Battle Tin is in UniSFA
• Battle tin is not getting much engagement
  • on the day engagement, pay to make runners go piggyback, tug of way ect
• Event organisers contacted us about bringing games to the event
  • we do not have the time to organise this we are busy running
  • these games could be exposed to anyone playing them without supervision, they don't know the games or how to pack up
  • if its getting set up near the ref, we and sister stalls need to be across the way to supervise
  • we could have games at our tent, people could come visit to play (schedule in advance)
  • guest book: let them borrow games but we keep track of who and when
  • schedule game times?
  • games take longer than people think
  • enlist gatekeepers who would not be participating anyway
  • recomend relay committee to get stalls to advertise what they're doing/put on the map
  • >Alaura: alert relay committee to our concerns and suggestions
• we should have towels at the stall: sweat + boardgames = bad
• need to advertise the "play boardgames on the track"

MCW - Multicultral Week [17th October]:

• We have a stall, 6PM-10PM
• emailed, no updates

Cameron Hall-oween [26th October]:

• Reps: Aoibhinn, Amelia
• tickets are onsale in the clubroom
• posters are up!
• there is a bit.ly bit.ly/CamHalloween19

Book Buy Semester 2:

• >Committee: Do the Book Buy Whenisgood
• Taylor would like sections for base book vs expansion
• >Taylor: decide budget for book buy

Summer LARP:

• Reps: Alistair, Elana, Emerald
• Had another meeting
• PAF is when we were planning
  • Date moved to 1st/2nd of Feb
• been looking into budget options for hire and ticketing
• writers' meeting next week

Un-Charity Vigil:

• Don't need to look at this until Hall-oween is done
• February

[REDACTED] 2020:

• Tentative date: 19th-22nd of June 2020
• Manjedal claims blanket policy no alcohol on premises
• we would like confirmation in writing either way
• if no, we need to ask members what they care about for camp
  • camp no alcohol vs more expensive camp with alcohol
  • could talk to guild about under 18s attending
• >Alaura: forward old alcohol agreement stuff to Manjedal including EMP & RMP

Guild

• FilAus Incident:

  • >Alaura: Have a chat with Taco about apology

• Tenancy cupboard allocations:

  • No updates

• Elevator:

  • No updates

• Grants: -???

  • >Taylor: Follow up on grants
  • >Taylor: Get in contact with Jacob to find out what is going on with grants

• SOC:

  • Next SOC meeting: 16th October
  • Things to bring up next meeting
    • mailing list
    • Our constitution has not been aproved with amendments
    • RO policy

• Tenancy:

  • Next tenancy meeting: Wednesday 2nd October
  • Things to bring up next meeting
    • None of the work orders are being done
      • Lights in loft and in CHall fire escape are problematic
      • Our floor is sinking
    • Full reallocation details
    • Bathrooms - holidays/after-hours-access, also we have 24 hour access year round
    • Not enough meetings this year
    • Who on the tenancy committee is still a voting member?
    • How's the elevator going?
    • Loft bins - no bin bags, no cleaning contract for upstairs, we need cleaning supplies
    • Busy bees should not be held in study break after a long weekend, makes it difficult to organise people to clean/attend meeting
    • We never got a common spaces list

Room Update:

• Microwave:

  • in the bin during busy bee

• Speakers:

  • Alaura is compiling a shortlist

• Bunnings things:

  • Fridge Whiteboard
    • Still need more magnets
  • Noodles
    • We still need to put them up
  • Floor felt
    • We got some floor felt
  • Tiny whiteboard
    • For long-term borrowing things
  • President's picture
    • Need the same type of magnets for the picture
    • Alternatively just tape it to the filing cabinet.

• Wargaming shelf

  • >Alistair: Get acrylic details from Gozz

• Busy Bee

  • Aoibhinn was in charge
  • Absences due to long weekend
  • not enough strong people to do some of the room improvements
  • vacuumed under the fridge

  • cupboard has been cleaned!!!

    • things need to be archived

      • Storage solutions
      • things with lids
      • need to move old folders into filing cabinet
      • we have magic "proxies" that we don't know what they are and they need to be sorted and stored appropriately

Reimbursements:

• Pending
  • Amelia: $18.70 for paint
  • Amelia: $21.25 for primer
  • Taylor: $676.70 for food run

General Business:

• Embroidery:

  • Ongoing

• New T-Shirts:

  • >Taylor: Get on top of shirts

• Archives:

  • >Donald: Make an archive guide

• Board games guide:

  • Nothing received yet
  • we have been asked for clarification
    • more threats from Merlin to do a review for Fog of Love

• Food run:

  • just did one
  • foods are library items because of space reasons

• Campus Toilets:

  • >Donald: Make a post about the guild bathrooms
  • securiy unlocked them with only 2 days notice, which is neat

• Prof Comp

  • We gotta submit their grades
  • May have to make our own later
    • AO3?

• Discord things:

  • we should make our voice channel for committee meetings role only

• Handovers:

  • The way we do handovers need to change
  • We currently treat the wrap-up meeting minutes as the "handover"
  • This is a bad idea
  • Make a document for each event, and copy and edit those documents each year
  • Changes to be tested for Charity vigil

• Game miniatures:

  • Some games, like Imperial Assault or Flames of War have their own minis for use as game pieces
  • These minis have been removed from their respective games
  • This is not good
  • Also, our current mini box is not organised enough to the point where we don't know whether things are missing or not
  • We need to get this organised
  • We need to re-sort everything from scratch
  • Metal minuatures should probably be phased out.
  • Assigned as a holiday project
• Suggestion to make google doc of upcoming/holiday projects

Meeting closed: 1:55PM

Action Items:

Alaura:

• Chat with Winslade about future scheduling
• Go through Camp feedback and begin writing a handover
• Alert relay committee to our concerns and suggestions
• Forward old alcohol agreement stuff to Manjedal including EMP & RMP
• Have a chat with Taco about apology

Aoibhinn:

• Chase up absentees from busy bee
• Watch out for board game events to snipe clubs for collabs
• Look into Unigames solo Mega-Game-esque events a la Primarchs

Taylor:

• Do a full financial breakdown of camp
• Donate money from event to Relay for life
• Decide budget for book buy
• Follow up on grants
• Get in contact with Jacob to find out what is going on with grants
• Get on top of shirts

Donald:

• Distribute the sealed league prizes
• Make an archive guide
• Make a post about the guild bathrooms

Alistair:

• Contact Christine re. games
• Get acrylic details from Gozz

Colin:

• Draw up a collab procedure document

Other:

• (Kyle) put up painting event
• (Committee) Do the Book Buy Whenisgood