Unigames Committee Meeting #3 - 21/03/2022

tags: committee meeting 2022

Attending

• Emerald (Discord)
• Jackie
• Texas (Discord)
• Gibbi
• Luna
• Hannah
• Chris
• Connor
• David
• Jazz
• Alistair

Apologies

Absent

Meeting scheduled: 5:00Pm

Meeting open: 5:05Pm

Reports:

President's Report (Emerald):

• Hi Emerald
• Hi gibbi,
  • So the fresher welcome went well i think
  • fuck that was my whole report no no no
  • jackie you do yours and we'll come back
• Emerald is back
• Hi gibbi,
  • So the fresher welcome went well I think
  • We have lots to think about in terms of discord events
  • Lots of freshers
  • House has quantum covid
  • Emerald is excited for one-shot
    • An actual one this time not a 2 year campaign
    • there is only 4 lines of prep
      • Jackie: So only half a year campaign

Vice-President's Report (Jackie):

• i have a written assignment due this sunday
  • I’m sure this won’t negatively impact me /s
• attended fresher welcome & did a dominion lets play
• organising dnd oneshot stuff w connor, have things i wanna talk abt
• overlooking charity vigil subcom like some sorta evil sorcerer
• also some things abt [REDACTED] that i think we should quickly discuss!

Treasurer's Report (Texas):

• boss called me 4 days in a row asking if i could cover a shift like 2 hours later
• registered for slt
• food run with gibbi, raised unigames taxes
• played obscurio! good game
• acting single mum for my sister so not at meeting physically (maybe discord?)
• need to work on my handwriting for the nice guild finance people
• helped at fresher welcome and played some games. have a couple of thoughts about the sites we used
• joined joint [redacted] discord
• account balance: $9,043.91

Secretary's Report (Gibbi):

• Wrote up Gm form and set up fresher campaign server
• Sleeby
• Didnt get to go to fresher welcome
• Charity Vigil things
• I have 1 Huebert
• Went on Food run with Texas

Librarian's Report (Luna):

• I have been in self isolation, Emerald mandated rest, and Hannah mandated not stressing, since Tuesday.
• About what I've done... See above.

Fresher Rep's Report (Hannah):

• Posted the Fresher Welcome reminder
• Showed up and vibed to the music and also tried doing the duotrigordle
• I now have two (2) magic cards

Reports de la OCM (Chris, Connor, David, Jazz):

• Chris:
  • signed some people up! (welcome freshsers!)
  • rip 80c cans
  • fresher welcome was fun! good vibes
  • dnd one shot time! looking forward to seeing how that goes
  • get sleep everyone, don't be me
• Connor:
  • Eyyyy, how’s it going?
  • Fresher welcome was a great success, freshers seemed to have a lot of fun
  • Working on getting DND one-shot night ready, very excited to run that
  • Sent in my photo n everything else for the fridge
  • Hope everyone’s studies are going well through these first few weeks 🙏
  • Is at the table

• David:

  • sussy
  • Thanks for attending Fresher Welcome everyone! Had a great time, really enjoyed running the smaller games like Love Letter and Splendor. Learned how to play Hanabi as well, very cool!
  • $1 cans, noooooooooo :sadge:
  • Still investigating options to reaffix tiles to floor - current two options are contact adhesive or GRATUITOUS amounts of tape.
  • Stay gamer peeps DABS

• Jazz:

  • website doesn't hate me anymore!!! (thank you donald <33)
  • went to fresher welcome, it was fun
  • obscurio is dope and i have a worse short term memory than I remembered
  • joined redacted discord
  • also can Confirm website doesn't hate me bc successfully did a sign up this morning

Immediate Past President's Report (Alistair):

• Alistair has attended: ==3.75/4== Meetings
• Alistair waited 5 hours for furniture and then it arrived fully constructed
• He is sad he did not get to construct his furniture
  • Emerald: Have you considered deconstructing it?

Past action Items:

Emerald Aindow:

Make Post and write descriptions - Done

Jackie Shan:

Set up Channels - Done

(with Connor) Message GMs for information and let them know that the level is set to 3 - Done

Organise things with Amelia for enviro collab event. - Done

Ethan Gibson:

Message GMs - Done

Connor Brennan:

(with Jackie) Message GMs for information and let them know that the level is set to 3 - Done

ALL:

Read Online Events handover - Done 11/11

Send preferred name prounoun image and hehe funny line to Jackie ASAP - Done 10/11 (Emerald is late)

Usual Suspects

Board Games

• Fresher Welcome -- [Week 3 - Thursday 17/03/2022]

  • It happened
  • About 15 to 20 attendees including organisers
    • Difficult to track due to online attendance
    • 7 ish freshers
  • Jackie: Any thoughts about fresher welcome and/or the online format
  • Hannah: The only thing that happened while I was there confusion was when a fresher joined the lobby to join werewolf while no one had signed up
  • David: there wasnt much polling it was largely on a whim
  • Jackie: Polling was someting that happened in our earlier online events in 2020
  • Jazz: The population was big enough for polling to not be necessary
  • Jackie: I think that the on a whim nature fit this event due to the large attendance size
  • Chris: Polling might be more worth it for smaller events such as regular boardgame night
  • Jazz: people have also requested more online events
  • Emerald: I apologise if im repeating chris at all
    • I think this was pretty good
    • Quite a good workable format for boardgames especially smaller ones
    • Would be eager to begin doing weekly/fortnightly online boardgame events
    • Low planning/committment for attendees as well as pandemic safe
    • We have the novelty for the first couple times before it gets old
    • Asks committee to consider bringing back table top tuesdays
  • Texas has some points:
    • netgames.io is definitely the best site to use. its user friendly and has a variety of games.
    • was good time, thought it went well. i think at one point the freshers all ended up stuck together with no idea how to play the game they were in so not ideal/ a bunch were with connor

• Tabletop Tuesdays

  • Is an online event run on Tabletop Simulator (TTS) where members play rotating boardgames differing each week.
  • Jackie: this is an event we ran in 2020 due to our events being online
    • TTS is excellent
    • However it is a paid for app
    • We did this on top of our regular events as to not split the memberbase
  • Luna raises concerns about having the event on the same day everyweek
  • Emerald: It was on tuesday due to the fact that it was run almost exclusively by me
    • If we bring it back we can discuss a rotation for both date and runner
  • Jazz: If we skip friday then we have a monthly day rotation
  • Emerald: Advertising it as midweek boardgames might be good
  • Liz (A member) suggests running it monthly as weekly could result in burnout
  • Emerald: Who would be interested in running this event?
    • Chris volunteers to run it
  • Alistair: When we ran this previously TTS went on sale for like 4 for $40 and I got one of those and only gave 2 away so I have an additonal copy for half the price on steam.
    • Chris volunteers
    • (Alistair comes from across the room)

Emerald, Chris: Set up and Run Tabletop Tuesdays

• Next boardgame event - [Week 5]
  • Jackie: The next two events should be online so that we can keep Covid safe
  • David: I am not sure how we can differentiate it from fresher welcome
  • Emerald: I volunteer David to run this event
  • David accepts being thrown under the bus

David: Make announcement for next Boardgame Event

RPGs

• DND One shot night -- [Week 4 - Thursday 24/03/2022]
  • It's happening this week
  • GMs
    • Emerald
    • Connor
    • Freyja
    • GAVIN
    • Josh (Not Moncaster)
  • Jackie has set up channels
  • Jackie has thoughts:
    • Do we want to be fine with theatre of the mind for people who dont know how to use roll 20
      • Winslade (A member) brought up the difficulty of both teaching dnd in additon to teaching roll 20
      • No one has too many problems with theatre of the mind
      • The biggest difficulty will be writing character sheets
    • Do we want to put things up early with signups or wait till the night
      • In terms of managing character sheets and assignments
  • Jazz suggests having early cjaracter sheets for people who don't know dnd
  • Freyja (A member): we should put up character sheets early to prevent a 2 hour queue from the event starting with the making of a roll 20 account character sheet etc...
    • So unless things are up in advance getting things actually started sounds like GMing hell
  • Emerald: Sadly that is how these nights typically run we sit there and help people make characters for a while
    • Seperating players by character sheet completion
      • I.e. completed sheet table and blank sheet table
    • Alistair: Thats what I do every time i run the DnD one shot just do that.
  • Emerald: What about DnD beyond
  • Chris: It's very premium
  • David: As a starter to Dnd its a great start
  • Gibbi: Doesnt think that people who already know how to play dnd will need to interact with the premium nature of DnD beyond
  • Emerald: It will naturally split up players by experience levels
  • Connor: Is happy running theatre of mind and blank sheet
  • Jackie: depends on the nature of your one shot
    • If its rp heavy the combat numbers and rules matter less.
  • Announcement should go up tonight

Emerald, Connor: Put up One shot night annoucement including pointing players to help channels as necessary

• Channels and one shots descriptions will go up tonight although they wont be open until the event
• Emerald: if you are really keen to not use roll 20 then perhaps they can use a chess board or something on the gm's end.

Jackie: Message Gavin about dnd oneshot stuff and set channels up

• Monster of the Week One-shot night - [Week 6]

  • We should start thinking about our first online rpg event
  • Jackie: We did microscope last year
    • Only requires sheets and no Gms
  • Emerald: Should be noted that this is still 2 weeks away
    • We could run a more popular one like monster of the week or call of cthulu
    • Leaning towards monster of the week as it is rules light and helps with theatre of the mind
  • Luna: Out first couple rpgs sould be popular rpgs that lean towards rules light and theatre of the mind
  • Texas: agrees with monster of the week

• Committee has discussion about OCMs running boardgames and RPG events

Magic: The Gavining

• Intro To Magic
  • Shelved until in person events
• New Capenna Prerelease
  • Email tactics about prerelease

Ethan: email tactics about prerelease

Wargames

• Intro to Wargaming
  • Shelved until in person events

Fresher Campaigns

• Gibbi has messaged GMs as well as set up a discord server for communicating with them
  • Delegate to ~~Gavin~~ Fresher Rep

Hannah: Do fresher campaigns and ask gibbi for help

Upcoming Events:

Charity Vigil

• First meeting will occur this Friday at 11am in Unigames

  • Reps are Gibbi and Connor

    Unigames [REDACTED] "I"

• Leave assigning activities till next week

• need to contact guild and manjedal
  • About concerns about pandemic
  • Specifically Covid management plans
  • As well as guild opinions on camps
  • Emerald and Jackie will do Emp in one night
  • Alistair: You shouldnt need to contact manjedal
    • it is on them to contact us and return our deposit if we can't use their campsite
• A name needs to be decided at some point >Emerald, Jackie: Email guild about camp questions

Far Future Events

Quiz Night

PROSH

Roleplay for Life

Relay for Life

Hall-o-ween

Joint [REDACTED]

Uncharity vigil

Reimbursements:

• Approved
  • 129.25 to Emerald for Book Buy
  • 985.60 to Jackie for Shirt Order
• Pending
  • 300.00 to Emerald for Book Buy
• Unsubmitted
  • 434.70 to Texas for food run

Guild:

Best Club Award

• No updates

  • Please give us OUR money

    Semester grant

• No updates

  Envirogrant

• No updates

General Business:

Gatekeepers

No new Gatekeepers approved

Webkeepers

No new Webkeepers approved

Room Update

Air Conditioning

• No Updates

Table

• Not this week
• Next week

  Library

Classification system

• Luna has received nothing from vikrum

• Card Sleeves

  • No Updates
  • Still needs to be purchased >Chris: Purchase card sleeves and check with Luna

Food runs

• One happened this week

Price Changes

• pies at 2.50 is their non sale value so we can only get them at price or better so poggers
• stocking timtams for $2.50/$3 since they go on sale for half price very regularly could be good (put them back on the menu)
• thinking about raising choc/confectionary bags to $3.50 bc same issue as cans of even on sale is over price so we cant get the good ones

• 50c increase on both choc/confectionary bags?

  Webkeeping

• No Updates

  Shirt Stuff

• No Updates

  S4EA + Unigames Board Games

• Planned dates are in like 6 weeks (may 7th and may 14th)

  Committeee Business

Meeting closed: 6:37PM