Unigames Committee Meeting #3 - 22/03/2018

tags: committee meeting 2018

Attending:

• Gavin Tay Fernandez
• Emily Schofield
• Alaura Evans
• Donald Sutherland
• Nadia Wichmann
• Alistair Langton
• Aoibhinn O'Shea
• Jake Neilson
• Taylor Home

Apologies:

• Jasmine Sullivan

Absent:

Meeting Opened: 5:37PM

Reports:

• President's Report:
  • I'm still alive
  • We are the best team at sports and crosses
  • I suffered a naughts and crosses injury, and had to ice my arm for an hour
  • Camp EMP? Oh fuck.
  • After hours access form has been submitted.
  • Probably other things man, idk
  • I went to Prosh, and gave people water
  • I drove Jasmine 500m away from this meeting
• Vice-President's Report:
  • I'm yellow
  • Dabadi dabadellow
  • I called Escape Hunt, things are confusing
  • I don't know what's happened in the past week
• Treasurer's Report:
  • I did a deposit
  • I did a food run, and forgot to buy paper towels
  • It's ok, we can borrow paper towels from other Cameron Hall clubs laughs
  • I bought a Magic box.
  • Prosh was good, I cut up rags.
  • Abandoned Lasers&Feelings to go teach games to Podiatry Medical Student Society
  • Account Balance: $5291.26
• Secretary's Report:
  • Hello
  • I am a person that exists
  • I've done a few things
  • I made new regulations for the new library high-demand system.
  • I've started to make a calendar so that people can look at our events
  • And I'm starting to compile all the passwords that we have

Donald: Finalise and publish AGM minutes

• Librarian's Report:
  • Ryan finally retrieved his card two minutes before this meeting.
  • I did a few things
  • DH2 has been borrowed very extensively, so maybe putting it on the restricted list
  • White Dwarf is in the bin except for burnable ones
  • Tonight, all six files of the AD&D monster compendium is being taken home and compiling one full set.
  • If I get bored, I might start checking online availability of things
  • There are a few things we should probably keep
  • Going to updated LibraryThing with how damaged things are
  • Looked into a few new platforms to replace LibraryThing
  • Book Buys? When should we do that?
  • After SwanCon probably
  • Overdue Items:
    • No overdue items
• Fresher Rep's Report:
  • Prosh was good
  • We had three freshers
  • Fresher Campaign going well
  • People happy with all of their fresher campaigns
  • Mine’s going good - except I left to go to another thing
  • I got inspiration and I’m possessed by a six y/o kid.
• OCM Action Items:
  • All good
• Gatekeepers:
  • Please make sure cupboard code is adequately reset

Usual Suspects:

One-Shots:

• One-Page RPGs happened, instead of Mutants & Masterminds
• A lot of scheduling conflicts
• We had fun regardless
• 10 people showed up
• Pretty decent turnout considering everything
• Next one is in two/three weeks time
• Poll for the Unigames games, asking what games people can GM, to determine upcoming one-shots
• This will be open poll, a nesesecary evil
• Sausage Sizzle one-shot over study break
• Date TBD, 3rd or 6th probably

Board Games:

• Next week Thursday, Collab with access
• CCZ is fully booked, one of the lecture rooms?
• Access is making the event
• UPS Collab:
• Emailing back and forth with their president
• Looking to host in their clubroom
• Week 6 probably, right after study break
• Malaysian Cultural Society will be borrowing some board games from us
• So many collaborations
• We should specifically ask clubs whether they want someone there to help teach the games
• Do we want an individual or a club to borrow the games? (For responsibility purposes)
• Decided on: there is an individual, but make sure they specify what club they are from

Gavin: Figure out how to book Moot court

Donald: Make a gatekeeper post about inter-club boardgame borrowing

Jasmine: Contact St. Georges for board games night

Magic:

• Sealed league still happening!
• Week 2 of Round 1
• Prerelease: Sunday 22nd April

Alaura: Message people that were interested in draft

Alaura: Make event for prerelease

Donald: Make poster for prerelease

Wargames and Painting:

• Nothing to report
• Painting thing next Tuesday 27th
• Painting Storage!
• Emily went to IKEA, found a $30 thing that is good for storing paint
• 31x26x31cm, good fit in the bookcase
• Hero Forge has arrived, come pick your models up

Alaura: Get paint storage thing from IKEA

Events:

Prosh:

• It happened
• Alaura was marshall
• We rapidly wrapped ourselves in fabric, and almost missed out on getting tins
• Fresher turnout was good
• Providing water was good.
• Next time, include marker to mark water bottles

ENVOY Collaborative Mega-Game (Watch the Skies):

• That's on Wednesday!
• We need to hype it more
• Getting a rough number of how many people have signed up
• Seriously a lot of effort has gone into this
• Try it out if you can, it's only $10

SwanCon:

• 29th March
• Organisers got back to us
• We'll get a visitors pass, 2 hour shifts
• 2 people per shift
• We're needed 12PM-6PM
• Alaura wants to volunteer

Gavin: Make two facebook posts calling for SwanCon volunteers

Gavin: Double check how visitors pass work

Nadia: Buy a ticket for SwanCon

Quiz Night:

• Booking hasn't been locked in yet
• Reps: Gavin is light, Donald is dark
• UCC Reps: Felix & Alden

Gavin: Lock in booking

Escape Hunt:

• Emily called them
• They called back, and told us to email them

Emily: Contact Escape Hunt by emailing this time

Fresher Campaigns:

• They're happening
• Jake, Winslade got more freshers
• Jake still needs more

[REDACTED] 2018:

• Student Leadership: Nadia, Aoibhinn, Alistair, Emily, Jake maybe, Jasmine probably
• We are well covered with both RSAs and First Aid qualifications
• Theme is confirmed: Elemental Empires
• A lot of discussion about the organisation
• Assassins-type game discussed
• Jasmine wants to run a debate night
• Taylor wants to run quiz night
• Jasmine to run LARP maybe?
• Nothing set in stone, just discussing things right now
• Gavin and Emily are camp leaders
• Aoibhinn is head first-aider
• Alaura is head chef
• Ticket price is discussed
• Early bird deal changed to $110 ticket + $10 food voucher
• Non early-bird price is still $110, just without the voucher
• (Secretary's note: This section lasted an hour of discussion)

Nadia: Complete RSA

Gavin and Emily: Contact Taylor about Camp EMP

Taylor and Alaura: Run through menu and budget for food

LARP:

• We need reps for it
• Jasmine, Aiobhinn, Nadia are our reps
• UniSFA: Simon and Joseph are reps
• Liam can maybe get us grants for it?
• On a seperate topic, potential Harry Potter LARP

Twilight Event:

• There's an event that's being organised where people watch Twlight and then play Twilight
• 4th April, might change to the 5th because of leadership training

Alistair: Make and organise Twilight event

Room Update:

• See the paint discussion above
• Gozz is sorting out hasp and staple for the filing cabinet
• Cockroaches appear late at night, this is a problem
• Maybe connected to UWAnime locking trash in room?

Jake and Nadia: Sort shelves

Jake and Nadia: Spray surface spray on the divide tomorrow

Reimbursement:

• Alaura's Mum to be reimbursed $160 for a box of Ixalan

General Business:

After hours access

• Sorted

UCC Membership:

• Now that they have a new committee, we can organise making a membership to pay for our webcams and printing

Donald: Talk to UCC about account if they want to charge us

Bulk first aid training:

Nadia: Talk to Finley again

Gatekeeper training:

• Happened
• Not everything was covered unfortunately

Alaura: Organise further gatekeeper training for people that need/want it

Passwords and other cybersecurity:

• Donald made a google account in an attempt unify everything Unigames
• Apparently we have two already
• Whoops

Donald: Continue to work on compiling passwords

Our website:

• Facebook page description needs to be updated

Nadia: Update Facebook page description

Our information on guild website:

• Is hilariously wrong

Donald: Harass Guild about updating information

Regulations:

• New regulations approved:
  • Some library items chosen by the librarian may be marked as "high demand". These items can only be long-term borrowed overnight or from Friday to Monday, in an attempt to increase availability to members.
    • These items can still be short-term borrowed within Cameron Hall.
  • If the Librarian notices that a resource or resources is overdue or was returned late, the borrower gets a "strike".
  • The Librarian will attempt to contact the member in question, explaining the consequences of the "strike", along with the date the resource(s) needs to be returned by.
  • If the resource(s) has not been returned within two days after this contact, the borrower will receive another strike at each following Committee meeting until the resource(s) is returned.
  • Upon reaching three "strikes", the member in question will have their long-term borrowing privileges revoked.
  • All "strikes" will be removed and all borrowing privileges reinstated at the beginning of each UWA semester.
• Dark Heresy 2 is added to High-Demand list

Donald: Update new regulations on the website

Room Priority:

• Discussion about room priority takes places, especially regarding long campaigns taking up the room
• Decision: Deal with on a case-by-case basis

Jake's Warhammer thing:

• Running at the same time as barbecue one-shot, Jake wants to run a big Warhammer game
• Noise level might be a problem, but should be fine
• Happening on Tuesday 3rd April

Jake and Aoibhinn: Book loft + help with EMP for Jake's Warhammer game

Nerd Book Club:

• Emily proposes a Nerd Book Club
• Regular discussion/learning about various topics
• Examples: How to GM, Warhammer lore, is D20s better than D10s?
• Possibly weekly if enough demand
• Probably Mondays because there's no fresher campaigns

Emily: Organise Nerd Book Club thing more

Committee Meeting Time:

• Gavin proposes that we rotate the meeting time every week
• Taylor starts drawing on a whiteboard
• half an hour later
• Next meeting is at Monday 5:30PM

Jake: "This meeting went so long that my hangover is gone"

Meeting Closed: 9:00PM