Unigames Committee Meeting #3 - 22/03/2019

Attending

• Alaura
• Aoibhinn
• Taylor
• Donald
• Alistair
• Brett
• Elana
• Gavin

Apologies

• Amelia
• Jasmine

Absent

• none

Meeting open: 11:18AM

Reports:

President's Report:

• Howdy
• I didn't go to bed at 5AM, who told you that?
• Prosh was good
• Continued to work on the Camp EMP
• Continued to talk to people re. feedback

Vice-President's Report:

• Got sick and couldn't go to Prosh
• Signed off on tenancy check
• Went to a quiz meeting
• Sent emails!

Treasurer's Report:

• Account balance: $2090.12
• I had to carry a new fridge up a flight of stairs with Gozz
• I am not strong
• Anyways, new fridge
• Quiz stuff has happened
• I did a food run, and it came in under budget
• I've done stuff but I can't remember what that is

Secretary's Report:

• By the end of today I might be on wheel
• I submitted my quiz night poster to quizmittee
• Mailing lists should be split up today as well.
• There's a new markdown renderer on the website, which is pretty cool and pretty and cool.
• Next project: Commitee action item tracker.

Librarian's Report:

• Overdue items: None
• Until maybe tonight, there's an item due then >:-D
• Laura Hodge is meeting with the SwanCon people soon to ask things
• I kidnapped a fresher into my fresher campaign
  • Everything turned out fine
• Still looking at doing librarian handover with UniSFA
• Please don't things that overhand the shelves on the bottom shelves so that they don't get kicked.
• Also be aware that some games are not load bearing games.

Fresher Rep's Report:

• Amelia was here half way through the meeting, no report was given.

Past action Items:

Alaura:

• Play around with poster designs for Camp - not done
• Continue to work on Camp EMP (along with Aoibhinn, Taylor, Gavin) - ongoing
• Speak to Tenancy about lock (along with Gavin) - not done, probably will wait until after storage allocations
• Get a dyslexia friendly font - can happen any time
• Look into pauper interest by email - wait until mailing lists
• Make a post about Prosh Olympics - done

Aoibhinn:

• Train Annique - done
• Talk to head marshall about our feedback about locations - done
• Continue to work on Camp EMP (along with Alaura, Taylor, Gavin) - ongoin

Taylor:

• Continue to work on Camp EMP (along with Alaura, Aoibhinn, Gavin) - ongoing

Donald:

• Make event for Star Wars cube night - done

Alistair:

• Get in contact with Laura - done

Elana:

• Make a post in wargamers about paint treatment - done

Jasmine:

• Make google gatekeeper form - unsure
• Contact Will about being a Fresher GM - done

Gavin:

• Continue to work on Camp EMP (along with Alaura, Aoibhinn, Taylor) - ongoing
• Speak to Tenancy about lock (along with Alaura) - not done

Gatekeepers

• Annique was trained
• Szymon was added to the gatekeeper page after being approved, but not added. Whoops. >Donald: Upload more membership forms

Agenda

Usual Suspects:

Boardgames

• Brett will become the proper board games person (probably) after GAMSAT.
• BPhil Union wants to borrow a bunch of games
  • Wanting deception games (Avalon in particular Q_Q)

RPGs

• Star Wars one-shot is happening
  • Two GMs: Szymon and Winslade
  • Lewis is gonna help make character sheets

Magic

• Star Wars cube was great
• Big thanks to Nick Schurmann for donating + cutting it out
• Sith Control ftw
• Sealed league will start week 6.
• >Donald: Advertising for sealed league to go out ASAP
• >Donald: Advertising for prerelease to go out ASAP

Wargames

• Mordheim and Inquisimunda are going along as usual
• Painting day is happening on Thursday at 1PM

Fresher Campaigns

• Alistair kidnapped a fresher
• A few issues have happened, and with Jasmine being sick there's been delays
• Alistair and Elana are going to be taught how to manage fresher campaigns as well
• Apart from that they're going well

Events:

Halloween Party:

• Alaura has retuned the finance breakdown
• With the reduction in security costs, $60.40 in extra profit
• UniSFA has to pay each club $15.10 to redistribute costs
• Alcohol has been sorted

Prosh Olympics [March 19th]:

• We came third! (It should've been second.)
• UEC took our preferred spot, so we took Fremantle

Prosh [March 20th]:

• Alistair hard carried
• Only five people, but we only knew our location the day before and it was in Fremantle, which is away
• Extensive feedback has been delivered, regarding the location decisions and others.

Envoy Mega-Game [29th March]:

• It is really close!
• Alaura will try to put a post up about it
• Alistair will try to help

Scitech - After Dark [April 6th]

• Scitech theme is the Future, Dystopian Future specifically
• They want about 3 GMs, three different systems
• +1 info table, +1 table of something like Microscope?
• Liam and/or Alistiar for Numenera
• Ellie for Paranoia
• Gavin for tentative D&D
• Cam is exceptionally keen
• Alaura for Microscope
• Aoibhinn just as committee rep
• Possible Taylor/Amelia/Donald/Brett
• Questions to ask:
  • Info table: sign-ups for club or event?
  • Advertising: Are you ok with us brining material? Do you have any that you want us to put up?
  • What time for set-up?
  • What time do we have to be out by?
  • Four RPGs: is that ok?
  • What is the main demographic of After Dark?
  • Photography: Can we take photographs for our promotional material?

SwanCon [18th-22nd April]:

• Alaura was messaged Laura Hodge
• A bunch of questions have been asked
  • Volunteer passes allow access to the rest of the convention?
  • What timeslots do you want us for?
  • How long would you like us to be there?
  • If you want a "manager" or will you be providing one?
  • A list of games that will be there (to avoid double-ups)
  • How many volunteers do you want?
  • How far in advance do you need the names?
• Venue is the Esplanade Hotel in Fremantle

Quiz Night [10th May]:

• We have had out first meeting!
• Subcommitee regulations weren't approved by all clubs first, heck.
• Quiz night budget has been drafted.
• Prizes: $50 per club
  • Plus some extra for the wooden spoon + table rounds
• UCC reps:
  • James Myburgh (light)
  • Tom Almeda (dark)
• UWAnime reps:
  • Lewis (light)
  • Samson (dark)
• A bunch of logistical things are discussed
  • Prizes, food, venue capacity, etc.

CAMP - Fiends and Fae (Redacted) [21st-24th June]:

• EMP in progress
• Menu is discussed
• >Alaura,Aoibhinn,Taylor,Gavin: Organise appointments for Camp
• >Alaura: Clarify head chef + Camp leader situation
• >Alaura: Clarify head first aider + alcohol situation

Harry Potter LARP:

• crickets

Room Update:

• Door lock

  • Still in progress.
  • Will probably happen after storage applications

• Fridge/freezer chaos

  • We have a new fridge and a new freezer!
  • Please treat them well.
  • >Taylor: Post on gatekeepers about not writing on fridge/freezer
  • >Alaura: Look at whiteboard wraps

• Storage allocations

  • Appeal draft is still in progress
  • >Taylor: Work on appeal draft
  • Alaura has sent an email to Taco, confirming that this is a draft
  • Once the official allocation list appears, we'll have two weeks to submit our formal appeal.
  • We also apparently have a mailbox?
    • We requested to not have a mailbox in 2011 and haven't changed our mind since.

• Safety noodles

  • Table has been moved further away.
  • Alaura is looking at prices for replacement.

• Busy Bee:

  • Due to the lack of notice for this most recent busy bee, no gatekeepers are in trouble for not sending apologies.
  • There is another busy bee on May 4th, which has now been posted.
  • Please make sure the room is kept clean during the week after the busy bee to make sure we pass any inspections.

Reimbursements:

• Taylor: $200 for fridge/freezer
• Gozz: ~$400 for food run
• Alistair: ~$29ish for paints
  • Delayed, so it can be paid via transfer, not cash.

General Business:

• Seperate mailing lists:
  • Should be happening today
• Accessibility:
  • From a recent email: ``` Q: Will disability access come to Cameron Hall soon?

A: This issue has been flagged and we understand how much of a priority is. The higher ups in the Uni and Guild are also aware of this problem and we understand the need for an elevator in Cameron Hall. It's a very costly operation and requires a lot of bureaucracy, but I'm working on it and chipping away at the Uni block. ```

• UCC Dispense Credit:

  • Felix is keen, but his commitee is not.

• Selling the stickeez:

  • We have a full set.
  • We can sell it for at least $100.
  • Nice.
  • Committee is in favour.
  • >Taylor: Sell Stickeez.

• Committee photos:

  • Needs to happen
  • All committee members should submit a photo to Alaura.
  • If you want a photo taken, make an appointment with Alaura.
  • >Aoibhinn: Get a list of gatekeepers for fridge.

• Book buy:

  • Tentative book buy for the 26th April.

Meeting closed: 1:25PM

--

Action Items:

Alaura:

• Organise appointments for Camp (along with Aoibhinn, Taylor, Gavin)
• Clarify head chef + Camp leader situation
• Clarify head first aider + alcohol situation
• Look at whiteboard wraps

Aoibhinn:

• Organise appointments for Camp (along with Alaura, Taylor, Gavin)
• Get a list of gatekeepers for fridge.

Taylor:

• Organise appointments for Camp (along with Alaura, Aoibhinn, Gavin)
• Post on gatekeepers about not writing on fridge/freezer
• Work on appeal draft
• Sell Stickeez.

Donald:

• Upload more membership forms
• Advertising for sealed league to go out ASAP
• Advertising for prerelease to go out ASAP

Gavin:

• Organise appointments for Camp (along with Alaura, Aoibhinn, Taylor)