Unigames Committee Meeting #30 - 07/10/2019

Attending

• Aoibhinn
• Donald
• Taylor
• Alistair
• Amelia
• Kyle

Apologies

• Alaura
• Emerald
• Elana

Absent

• none

Meeting open: 11:57AM

Reports:

President's Report:

• Alaura has not submitted a report

Vice-President's Report:

• Nothing to report

  Gatekeepers

• Nothing

Treasurer's Report:

• Account balance: $4010.97
• I spent a week in panto I don't know what the hell is happening

Secretary's Report:

• I have enjoyed my six days of break
• My reward is working 5 of the next 6 days
• Last week's minutes haven't gone up yet sorry, that will happen today.
• Excited for Guild Ball

Librarian's Report:

• Overdue items: Coup and Hamsterrolle
• Onions are the worst
• I went to UniAccess and yelled at them
• They should be back next week
• LARP writers meeting is tonight

Fresher Rep's Report!:

• Sorted the thing from last week so that's good
• Autumn got some more players!
• Also an @ for everyone to invite magic to cameron hall-oween
• And get your tickets!!!

OCM reports

• Nothing

Past action Items:

Alaura:

• Chat with Winslade about future scheduling - not done
• Go through Camp feedback and begin writing a handover - not done
• Alert relay committee to our concerns and suggestions - done
• Forward old alcohol agreement stuff to Manjedal including EMP & RMP - unsure
• Have a chat with Taco about apology - done

Aoibhinn:

• Chase up absentees from busy bee - done
• Watch out for board game events to snipe clubs for collabs - done
• Look into Unigames solo Mega-Game-esque events a la Primarchs - not done

Taylor:

• Do a full financial breakdown of camp - not done
• Donate money from event to Relay for life - done
• Decide budget for book buy - not done
• Follow up on grants - not done
• Get in contact with Jacob to find out what is going on with future grants - not done
• Get on top of shirts - not done

Donald:

• Distribute the sealed league prizes - not done
• Make an archive guide - not done
• Make a post about the guild bathrooms - not done

Alistair:

• Contact Christine re. games - done
• Get acrylic details from Gozz - not done

Colin:

• Draw up a collab procedure document - unsure

Other:

• (Kyle) put up painting event - done
• (Committee) Do the Book Buy Whenisgood - not all done

Agenda

Usual Suspects:

Boardgames

• Spoopy games happening on the week of the 14th
  • Probably 15th
  • >Colin: Make the board games event

RPGs

• Week 10 Dread
  • Happening this wednesday!
• No plans for another one until after exams

Magic

• Stuff needs to be returned to Tactics still
• >Aoibhinn: Return stuff to tactics
• >Taylor: Give money to Aoibhinn so returning can happen
• >Donald: Distribute the sealed league prizes

Wargames

• No real changes
• Summer jobs:
  • Wooden box is bad, reorganise minis
  • Find minis for specific games, and store them with those games (Imperial Assault)
• Paid tournament for fancy mini trophies
  • After exams probably

Fresher Campaigns

• All good!
• >Amelia: Follow up on Steven and Merlin's resolved games

Collabs:

• Collab procedure:

  • >Colin: Draw up a collab procedure document

• UniAccess:

  • The games that they've borrowed are still overdue
  • >Alistair: Contact Christine re. games

• PCS:

  • Still on the backburner

• Aoibhinn: Watch out for board game events to snipe clubs for collabs

Events:

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June 2019]:

• >Alaura: Chat with Winslade about future scheduling
• >Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs
• >Alaura: Go through Camp feedback and begin writing a handover
• >Taylor: Do a full financial breakdown of camp

LARP1001

• Reps: Colin, Emerald + Elana, Aoibhinn
• Next one is 19th October

OGM [10th September]:

• Is Kyle on committee yet?
  • >Donald, Taylor: Re-send constitution updates
  • Sending it to:
    • soc@guild.uwa.edu.au
    • soc-president@
    • soc-vp@
    • soc-secretary@

Roleplay for Life [14th/15th September]:

• Reps: Alistair, Donald + Alaura
• Taylor has taken the cash donations and deposited them into our account
• >Taylor: donate money from event to Relay for life
• Total cash raised: $781.45

Charity Vigil [28th/29th September]:

• Reps: Colin, Taylor
• So there was a $20 per hour overdue fee
• The machine was locked in UCC until they could be returned
• Discussion happening on what to do
• If the fine is applied, Unigames is not prepared to pay it
• It also should not come out of the charity money
• Another meeting to be scheduled
• Money has not been donated until we know the EFTPOS amounts
• Suggestions have been made to perhaps move Charity Vigil to semester 1, so that it doesn't "clash" with Relay for Life.
  • Possible 2020 vision meeting with other clubs to nail out event dates?
• >Taylor: Rally subcommittee to write handover

Relay for Life [12th/13th October]:

• Reps: Taylor + Elana, Emerald
• Online sign-ups have closed
• If you still want to sign up, contact us and we may be able to slip you in
• Winslade is going to donate $10 for each unique board game we play on the track
  • Up to $160
  • Yes, on the track
• >Taylor, Elana: Make a what-to-bring list, set up a roster
• >Taylor: Post about post-signup-sign-ups for Relay for Life
• Captains meeting tomorrow
  • Elana is going, Taylor will try

MCW - Multicultral Week [17th October]:

• We have a stall, 6PM-10PM
• It's in Oak Lawn
• Aoibhinn has requested gatekeeper assistance

Cameron Hall-oween [26th October]:

• Reps: Aoibhinn, Amelia
• We have to reapprove the budget, because someone miscalculated something
  • $20 extra for a security guard
  • Oh the new budget hasn't been drawn up yet
• The ticket minimum cutoff is next week
  • Everyone please buy tickets
• We have a plan for getting the alcohol?
• Things are happening today

Book Buy Semester 2:

• >Committee: Do the Book Buy Whenisgood
• >Taylor: Decide budget for book buy

Summer LARP:

• Reps: Alistair, Elana, Emerald
• Writers meeting tonight
• Writing!
• Other than that, we're pretty on track

Un-Charity Vigil:

• Don't need to look at this until Hall-oween is done
• February

[REDACTED] 2020:

• Tentative date: 19th-22nd of June 2020
• Manjedal claims blanket policy no alcohol on premises
• we would like confirmation in writing either way
• if no, we need to ask members what they care about for camp
  • camp no alcohol vs more expensive camp with alcohol
  • could talk to guild about under 18s attending
• >Alaura: forward old alcohol agreement stuff to Manjedal including EMP & RMP

Guild

• FilAus Incident:

  • Taco has emailed FilAus to find out what is going on.

• Tenancy cupboard allocations:

  • No updates

• Elevator:

  • No updates

• Grants:

  • ???
  • >Taylor: Follow up on grants
  • >Taylor: Get in contact with Jacob to find out what is going on with grants

• SOC:

  • Next SOC meeting: 16th October
  • Things to bring up next meeting
    • mailing list
    • Our constitution has not been aproved with amendments
    • RO policy

• Tenancy:

  • Our new neighbors are going to be Chess club and PCS
  • Next tenancy meeting was supposed to be on Wednesday but is instead in November.
  • >Taylor: Write up an email with our concerns
  • Things to bring up next meeting:
    • None of the work orders are being done
      • Lights in loft and in CHall fire escape are problematic
      • Our floor is sinking
    • Full reallocation details
    • Bathrooms - holidays/after-hours-access, also we have 24 hour access year round
    • Not enough meetings this year
    • Who on the tenancy committee is still a voting member?
    • How's the elevator going?
    • Loft bins - no bin bags, no cleaning contract for upstairs, we need cleaning supplies
    • Busy bees should not be held in study break after a long weekend, makes it difficult to organise people to clean/attend meeting
    • We never got a common spaces list

Room Update:

• Speakers:

  • Alaura is compiling a shortlist

• Bunnings things (summer job):

  • Fridge Whiteboard
    • Still need more magnets
  • Noodles
    • We still need to put them up
  • Floor felt
    • We got some floor felt
  • Tiny whiteboard
    • For long-term borrowing things
  • President's picture
    • Need the same type of magnets for the picture
    • Alternatively just tape it to the filing cabinet.

• Wargaming shelf (summer job):

  • >Alistair: Get acrylic details from Gozz
  • >Colin: Get quote on perspex

• Busy Bee

  • We passed!

    • Storage solutions (summer job)
    • Things with lids
    • Need to move old folders into filing cabinet
    • We have magic "proxies" that we don't know what they are and they need to be sorted and stored appropriately

Reimbursements:

• Pending
  • Amelia: $18.70 for paint
  • Amelia: $21.25 for primer
  • Taylor: $676.77 for food run
  • Gozz: $781.45 for Roleplay for Life donation

General Business:

• Embroidery:

  • Ongoing

• New T-Shirts:

  • >Taylor: Get on top of shirts

• Archives:

  • >Donald: Make an archive guide

• Board games guide:

  • Nothing received yet
  • we have been asked for clarification
    • more threats from Merlin to do a review for Fog of Love

• Food run:

  • We have food
  • Organise one for next week's meeting

• Campus Toilets:

  • >Donald: Make a post about the guild bathrooms

• Prof Comp

  • We have submitted their grades
  • May have to make our own later
    • AO3?

• Discord things (summer jobs):

  • Ongoing

• Handovers:

  • The way we do handovers need to change
  • We currently treat the wrap-up meeting minutes as the "handover"
  • This is a bad idea
  • Make a document for each event, and copy and edit those documents each year
  • Taylor will test these changes with Charity Vigil

Donald: Make a list of summer jobs

• Donations:
  • Max has kindly donated L5R: 5th edition + the dice

Meeting closed: 12:59PM

--

Action Items:

Alaura:

• Chat with Winslade about future scheduling
• Go through Camp feedback and begin writing a handover
• Forward old alcohol agreement stuff to Manjedal including EMP & RMP

Aoibhinn:

• Return stuff to tactics
• Watch out for board game events to snipe clubs for collabs
• Look into Unigames solo Mega-Game-esque events a la Primarchs

Taylor:

• Give money to Aoibhinn so returning can happen
• Do a full financial breakdown of camp
• Re-send constitution updates (along with Donald)
• Donate money from event to Relay for life
• Rally subcommittee to write handover
• Make a what-to-bring list, set up a roster (along with Elana)
• Post about post-signup-sign-ups for Relay for Life
• Decide budget for book buy
• Follow up on grants
• Get in contact with Jacob to find out what is going on with grants
• Write up an email with our concerns
• Get on top of shirts

Donald:

• Distribute the sealed league prizes
• Re-send constitution updates (along with Taylor)
• Make an archive guide
• Make a post about the guild bathrooms
• Make a list of summer jobs

Alistair:

• Contact Christine re. games
• Get acrylic details from Gozz

Amelia:

• Follow up on Steven and Merlin's resolved games

Elana:

• Make a what-to-bring list, set up a roster (along with Taylor)

Colin:

• Make the board games event
• Draw up a collab procedure document
• Get quote on perspex

Other:

• (Committee) Do the Book Buy Whenisgood