Unigames Committee Meeting #30 - 07/10/2019

by Donald Sutherland 07/10/19

Unigames Committee Meeting #30 - 07/10/2019

Attending

  • Aoibhinn
  • Donald
  • Taylor
  • Alistair
  • Amelia
  • Kyle

Apologies

  • Alaura
  • Emerald
  • Elana

Absent

  • none

Meeting open: 11:57AM

Reports:

President's Report:

  • Alaura has not submitted a report

Vice-President's Report:

  • Nothing to report

Gatekeepers

  • Nothing

Treasurer's Report:

  • Account balance: $4010.97
  • I spent a week in panto I don't know what the hell is happening

Secretary's Report:

  • I have enjoyed my six days of break
  • My reward is working 5 of the next 6 days
  • Last week's minutes haven't gone up yet sorry, that will happen today.
  • Excited for Guild Ball

Librarian's Report:

  • Overdue items: Coup and Hamsterrolle
  • Onions are the worst
  • I went to UniAccess and yelled at them
  • They should be back next week
  • LARP writers meeting is tonight

Fresher Rep's Report!:

  • Sorted the thing from last week so that's good
  • Autumn got some more players!
  • Also an @ for everyone to invite magic to cameron hall-oween
  • And get your tickets!!!

OCM reports

  • Nothing

Past action Items:

Alaura:

  • Chat with Winslade about future scheduling - not done
  • Go through Camp feedback and begin writing a handover - not done
  • Alert relay committee to our concerns and suggestions - done
  • Forward old alcohol agreement stuff to Manjedal including EMP & RMP - unsure
  • Have a chat with Taco about apology - done

Aoibhinn:

  • Chase up absentees from busy bee - done
  • Watch out for board game events to snipe clubs for collabs - done
  • Look into Unigames solo Mega-Game-esque events a la Primarchs - not done

Taylor:

  • Do a full financial breakdown of camp - not done
  • Donate money from event to Relay for life - done
  • Decide budget for book buy - not done
  • Follow up on grants - not done
  • Get in contact with Jacob to find out what is going on with future grants - not done
  • Get on top of shirts - not done

Donald:

  • Distribute the sealed league prizes - not done
  • Make an archive guide - not done
  • Make a post about the guild bathrooms - not done

Alistair:

  • Contact Christine re. games - done
  • Get acrylic details from Gozz - not done

Colin:

  • Draw up a collab procedure document - unsure

Other:

  • (Kyle) put up painting event - done
  • (Committee) Do the Book Buy Whenisgood - not all done

Agenda

Usual Suspects:

Boardgames

  • Spoopy games happening on the week of the 14th
    • Probably 15th

    • Colin: Make the board games event

RPGs

  • Week 10 Dread
    • Happening this wednesday!
  • No plans for another one until after exams

Magic

  • Stuff needs to be returned to Tactics still

  • Aoibhinn: Return stuff to tactics

  • Taylor: Give money to Aoibhinn so returning can happen

  • Donald: Distribute the sealed league prizes

Wargames

  • No real changes
  • Summer jobs:
    • Wooden box is bad, reorganise minis
    • Find minis for specific games, and store them with those games (Imperial Assault)
  • Paid tournament for fancy mini trophies
    • After exams probably

Fresher Campaigns

  • All good!

  • Amelia: Follow up on Steven and Merlin's resolved games

Collabs:

  • Collab procedure:

    • Colin: Draw up a collab procedure document

  • UniAccess:

    • The games that they've borrowed are still overdue

    • Alistair: Contact Christine re. games

  • PCS:

    • Still on the backburner

  • Aoibhinn: Watch out for board game events to snipe clubs for collabs

Events:

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June 2019]:

  • Alaura: Chat with Winslade about future scheduling

  • Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs

  • Alaura: Go through Camp feedback and begin writing a handover

  • Taylor: Do a full financial breakdown of camp

LARP1001

  • Reps: Colin, Emerald + Elana, Aoibhinn
  • Next one is 19th October

OGM [10th September]:

  • Is Kyle on committee yet?

    • Donald, Taylor: Re-send constitution updates

    • Sending it to:
      • soc@guild.uwa.edu.au
      • soc-president@
      • soc-vp@
      • soc-secretary@

Roleplay for Life [14th/15th September]:

  • Reps: Alistair, Donald + Alaura
  • Taylor has taken the cash donations and deposited them into our account

  • Taylor: donate money from event to Relay for life

  • Total cash raised: $781.45

Charity Vigil [28th/29th September]:

  • Reps: Colin, Taylor
  • So there was a $20 per hour overdue fee
  • The machine was locked in UCC until they could be returned
  • Discussion happening on what to do
  • If the fine is applied, Unigames is not prepared to pay it
  • It also should not come out of the charity money
  • Another meeting to be scheduled
  • Money has not been donated until we know the EFTPOS amounts
  • Suggestions have been made to perhaps move Charity Vigil to semester 1, so that it doesn't "clash" with Relay for Life.
    • Possible 2020 vision meeting with other clubs to nail out event dates?

  • Taylor: Rally subcommittee to write handover

Relay for Life [12th/13th October]:

  • Reps: Taylor + Elana, Emerald
  • Online sign-ups have closed
  • If you still want to sign up, contact us and we may be able to slip you in
  • Winslade is going to donate $10 for each unique board game we play on the track
    • Up to $160
    • Yes, on the track

  • Taylor, Elana: Make a what-to-bring list, set up a roster

  • Taylor: Post about post-signup-sign-ups for Relay for Life

  • Captains meeting tomorrow
    • Elana is going, Taylor will try

MCW - Multicultral Week [17th October]:

  • We have a stall, 6PM-10PM
  • It's in Oak Lawn
  • Aoibhinn has requested gatekeeper assistance

Cameron Hall-oween [26th October]:

  • Reps: Aoibhinn, Amelia
  • We have to reapprove the budget, because someone miscalculated something
    • $20 extra for a security guard
    • Oh the new budget hasn't been drawn up yet
  • The ticket minimum cutoff is next week
    • Everyone please buy tickets
  • We have a plan for getting the alcohol?
  • Things are happening today

Book Buy Semester 2:

  • Committee: Do the Book Buy Whenisgood

  • Taylor: Decide budget for book buy

Summer LARP:

  • Reps: Alistair, Elana, Emerald
  • Writers meeting tonight
  • Writing!
  • Other than that, we're pretty on track

Un-Charity Vigil:

  • Don't need to look at this until Hall-oween is done
  • February

[REDACTED] 2020:

  • Tentative date: 19th-22nd of June 2020
  • Manjedal claims blanket policy no alcohol on premises
  • we would like confirmation in writing either way
  • if no, we need to ask members what they care about for camp
    • camp no alcohol vs more expensive camp with alcohol
    • could talk to guild about under 18s attending

  • Alaura: forward old alcohol agreement stuff to Manjedal including EMP & RMP

Guild

  • FilAus Incident:

    • Taco has emailed FilAus to find out what is going on.

  • Tenancy cupboard allocations:

    • No updates

  • Elevator:

    • No updates

  • Grants:

    • ???

    • Taylor: Follow up on grants

    • Taylor: Get in contact with Jacob to find out what is going on with grants

  • SOC:

    • Next SOC meeting: 16th October
    • Things to bring up next meeting
      • mailing list
      • Our constitution has not been aproved with amendments
      • RO policy

  • Tenancy:

    • Our new neighbors are going to be Chess club and PCS
    • Next tenancy meeting was supposed to be on Wednesday but is instead in November.

    • Taylor: Write up an email with our concerns

    • Things to bring up next meeting:
      • None of the work orders are being done
        • Lights in loft and in CHall fire escape are problematic
        • Our floor is sinking
      • Full reallocation details
      • Bathrooms - holidays/after-hours-access, also we have 24 hour access year round
      • Not enough meetings this year
      • Who on the tenancy committee is still a voting member?
      • How's the elevator going?
      • Loft bins - no bin bags, no cleaning contract for upstairs, we need cleaning supplies
      • Busy bees should not be held in study break after a long weekend, makes it difficult to organise people to clean/attend meeting
      • We never got a common spaces list

Room Update:

  • Speakers:

    • Alaura is compiling a shortlist

  • Bunnings things (summer job):

    • Fridge Whiteboard
      • Still need more magnets
    • Noodles
      • We still need to put them up
    • Floor felt
      • We got some floor felt
    • Tiny whiteboard
      • For long-term borrowing things
    • President's picture
      • Need the same type of magnets for the picture
      • Alternatively just tape it to the filing cabinet.

  • Wargaming shelf (summer job):

    • Alistair: Get acrylic details from Gozz

    • Colin: Get quote on perspex

  • Busy Bee

    • We passed!

  • Storage solutions (summer job)

    • Things with lids
    • Need to move old folders into filing cabinet
    • We have magic "proxies" that we don't know what they are and they need to be sorted and stored appropriately

Reimbursements:

  • Pending
    • Amelia: $18.70 for paint
    • Amelia: $21.25 for primer
    • Taylor: $676.77 for food run
    • Gozz: $781.45 for Roleplay for Life donation

General Business:

  • Embroidery:

    • Ongoing

  • New T-Shirts:

    • Taylor: Get on top of shirts

  • Archives:

    • Donald: Make an archive guide

  • Board games guide:

    • Nothing received yet
    • we have been asked for clarification
      • more threats from Merlin to do a review for Fog of Love

  • Food run:

    • We have food
    • Organise one for next week's meeting

  • Campus Toilets:

    • Donald: Make a post about the guild bathrooms

  • Prof Comp

    • We have submitted their grades
    • May have to make our own later
      • AO3?

  • Discord things (summer jobs):

    • Ongoing

  • Handovers:

    • The way we do handovers need to change
    • We currently treat the wrap-up meeting minutes as the "handover"
    • This is a bad idea
    • Make a document for each event, and copy and edit those documents each year
    • Taylor will test these changes with Charity Vigil

Donald: Make a list of summer jobs

  • Donations:
    • Max has kindly donated L5R: 5th edition + the dice

Meeting closed: 12:59PM

--

Action Items:

Alaura:

  • Chat with Winslade about future scheduling
  • Go through Camp feedback and begin writing a handover
  • Forward old alcohol agreement stuff to Manjedal including EMP & RMP

Aoibhinn:

  • Return stuff to tactics
  • Watch out for board game events to snipe clubs for collabs
  • Look into Unigames solo Mega-Game-esque events a la Primarchs

Taylor:

  • Give money to Aoibhinn so returning can happen
  • Do a full financial breakdown of camp
  • Re-send constitution updates (along with Donald)
  • Donate money from event to Relay for life
  • Rally subcommittee to write handover
  • Make a what-to-bring list, set up a roster (along with Elana)
  • Post about post-signup-sign-ups for Relay for Life
  • Decide budget for book buy
  • Follow up on grants
  • Get in contact with Jacob to find out what is going on with grants
  • Write up an email with our concerns
  • Get on top of shirts

Donald:

  • Distribute the sealed league prizes
  • Re-send constitution updates (along with Taylor)
  • Make an archive guide
  • Make a post about the guild bathrooms
  • Make a list of summer jobs

Alistair:

  • Contact Christine re. games
  • Get acrylic details from Gozz

Amelia:

  • Follow up on Steven and Merlin's resolved games

Elana:

  • Make a what-to-bring list, set up a roster (along with Taylor)

Colin:

  • Make the board games event
  • Draw up a collab procedure document
  • Get quote on perspex

Other:

  • (Committee) Do the Book Buy Whenisgood