Unigames Committee Meeting #30 - 1/10/2024

tags: committee meeting 2024

Attending

• Josh
• Connor
• Jack
• Chris
• Gen
• Cooper
• Jeremy
• Nene
• Nix
• Oscar
• Jackie

  Apologies

Absent

Meeting scheduled: 5:00PM

Meeting open: 5:08PM

Reports:

President's Report (Josh):

• Actually Submits Report, like a boss
• HOI4 brainrot
• Pixeled Up
• Lots of fun looking at stuff to buy for the clubroom
• Decks Updated
  • on Archidekt
• Cooking in the email department
• I have been doing to much thinking and will subject this to the committee over the next couple of meetings

• We are the goats of busybee

  Vice President's Report (Connor):

• D20 Oneshot Night on Friday come through!

• Pride Fest jumpscare! Tomorrow!
• Went to IKEA!

• My children have been harassed HEAVY!

  Treasurer's Report (Jack):

• dude my phone cant run balatro its so over

• someone donated 68 cents. very funny.

  • "You know who you are" - Jack Account Balance: $10,798.31 Commbank Acc Balance: $339.69

    Secretary's Report (Chris):

• Uggghhhhhgghghhhhhghghghghhhhhhhhhhghghhhhhhhhh

• ghghghgh
• I will be dead by the end of the week
  • Assessments

• Newsletter! go read it!

  • please

    Librarian's Report (Gen):

• It's October!! You know what that means???? Christmas is around the corner!!!!!!!!!

• Attended busy bee n helped out

• Posted some advertising

  Fresher Rep's Report (Cooper):

• lil bit of busy bees. Lil bit of nothing else

  OCMs' Reports (Jeremy, Nene, Nix, Oscar):

• Jeremy:

  • busy beed it up and down and around
  • helped start boardgames event for a wee bit and was on call for connywonny saving time
  • (\^///\^)
• Nene:
  • have hardly done anything club related.... have done other things
  • went to ikea. didn't buy chairs but did buy aliens
  • the bees were crazy busy this weekend
  • so go back to the cluuuub
  • won fortnite 1 time this week
• Nix:
  • ran PCS event
  • ran painting day
  • 3 more nix-co events upcoming
  • mmm... bloodbowl...

• Oscar:

  • death rattle noises
  • helped with busy bee

    Immediate Past President's Report (Jackie):

• Attendance: 29/30

• now i'm back in the clubroom and alive again i have immediately done stuff like gone to ikea (today)
• we have chosen our favourite chair
• relay for life this weekend!

  Past Action Items:

Action Items:

Josh:

Update the Archidekt (done?)

Talk with Alex about our $12 for Lazer Tag (done)

Set up a discord server for Uncharity Vigil subcom (done)

Talk to Kelvin about hosting webcams on ucc servers (in poggers)

Connor:

Message Bryce about running a BOTC event soon (done)

(with Jack) EMP and Advertising for d20 One-shot Night (done)

Jack:

(with Connor) EMP and Advertising for d20 One-shot Night (done)

EMP and advertising for Paranoia One-shot Night (not done)

Chris:

Fix Jackie's Attendance count (not done)

Do the next newsletter (done)

Post about ogm veto committee of the whole thing (done)

Gen:

Advertising for Monster Boardgames (done)

Organise a Blood Bowl Board Schedule (not done)

(with Nix) Temporary Blood bowl miniature protection (in poggers)

Various organisational things for BloodBowlforlife (done)

Repair damaged games (in poggers)

Stamp new items (not done)

Create Sem 2 Book Buy Announcement (not done)

Nene:

EMP and advertising for One-page RPG One-shot Night (in poggers)

replace some of the old proxies with new ones for the Pokemon decks (not done)

Organise Monolith and Kallax (in poggers)

Nix:

Advertising for Card Games (not done)

(with Gen) Temporary Blood bowl miniature protection (in poggers)

EMP and Advertising for TTS Wargames Event (done)

Create a steam mod collection for TTS Wargames (not done)

ALL:

fill out Ikea trip whenisgood (done)

Usual Suspects

Board Games

PCS Collab - Thursday 26/9 (Week 9)

• It happened!

• Attendance: 7

  Monster Boardgames - Week 11, Monday the 7/10, 1pm

• Advertising out!

  • "The advertising is really pretty" - Gen

• It's next Monday!

  Card Games - 21/10 (Pre-exam Study Break)

• Advertising soon

• It's still a bit away

  Nix: Advertising for Card Games

  BOTC Event - undecided on time (Probably after exams)

• Messaged gatekeepers, got some responses

• Will be running a beginner-friendly and intermediate game.
• Will create reservations when it is organised. > Connor: Make BoTC group chat

  RPGs

D20 System One-shot Night - Friday 4/10 @ 5pm - Week 10

• It's on Friday!

• 11 spots reserved, we have some spare spots available

  One-page RPG One-shot Night - Monday 14/10 @ 4pm Week 12

• Date organised

• Discord and Facebook event will go up this week, advertisement next week

  Nene: Advertising for One-page RPG One-shot Night

  Paranoia One-shot Night - Semester Break (After Exams)

• GMs organised

• Still message Jack if you woulud like to GM > Jack: EMP and advertising for Paranoia One-shot Night

  TCGs

Booster Box Buying Bhenanigans

• Box dead
• due to low interest in Duskmourn, we might not buy another Duskmourn box
  • mostly bought by like, 1 person

• Planning to switch to a different set

  • e.g. bloomburrow

    Magic: The Gathering

• damn

  • rip commander rules committee

    Good Games Morley Pre-releases

• Emailed Dan Good Games, awaiting a response

• Previous discussion:

  • Dan Good Games has contacted us about potentially running a pre-release at UWA
  • Prerelease Price and Prizing
    • Tactics: $60 Pre-release kit, 2 packs per person
    • Good-games: $55 Pre-release kit, 2-8 packs per person (depending on attendance)
  • Good Games are also potentially interested in running Drafts through us.

    Foundations Pre-release...? - Sunday 10/11

• apparently, there's a prerelease for this set

• We are definitely doing this one through tactics don't worry about it /srs

  MTG Club Deck Updates

• Nupdates

• Still waiting on missing cards to arrive
• Archidekt now has all of the club decks
  • Retired Narfi from the archidekt
    • made Private/Unlisted as deck ain't here anymore
• Horde of Notions deck is missing a card
• Jhoira deck is missing a card
• Mani has some questions regarding decks
  • Josh assumed the changes made would be roughly equivalent to before
  • For any difference in the price of the replacement cards, Mani would be reimbursed
  • Josh's estimation: ~$50 in reimbursement
    • A change of ~20 cards
    • Some being taken out are expensive
• waiting for final version of deck changes to fit budget > Josh: Update the Horde of Notions

  Pokemon TCG

Pokemon Decks

• nupdates

• Planned new decks:

  • charizard EX (basically confirmed)
  • poison deck (details unconfirmed) > Nene: replace some of the old proxies with new ones for the Pokemon decks

    Combined TCG Extravaganza - likely after exams

• Nupdates

• Event with multiple TCG formats (Pokemon, Yu-Gi-Oh!, maybe Flesh and Blood)
• Jeremy is interested in running this

• Will likely be after exams due to general busyness

  Jeremy: EMP and advertising for Combined TCG Extravaganza

  Netrunner Event(?)

• Message from Jon about the Netrunner card game

  • Wanting to see if Jon, David and/or Lewis could run an introductory event to Netrunner
• Preferably after exams
• May be incorporated into the Combined TCG Extravaganza

  Wargaming

Next Warhammer Tournament - Saturday, 2/11 @ 8:15am

• Doubles Tournament
• Date Confirmed

• It's happening!

  Josh: Book room for Warhammer Tournament

  Warhammer Materials

• Last discussed: Meeting #27

• Terrain moved into monolith

• Mats moved near the money box

  Blood Bowl

• Round 5 starting!

• Check the #bb-scoreboard channel to see the standings!

• We have been approached to organise a reservation system for the board.

  Gen: Organise a Blood Bowl Board Schedule Gen, Nix: Temporary Blood bowl miniature protection

  Wargaming Budget

• Nupdates

• Last Discussed: Meeting #27
• Objective markers can be done before the tournament, after exams (by Jackie)

• We will discuss options more next week for wargaming budget

  Casual Painting Day - Saturday, the 28/9 @ 12pm

• Attendance: around 8

• It went well!

• Could consider getting some minis for people to paint

  TTS Wargames event - Wednesday 9/10 Week 11

• Advertising out

• Modlist still needs to be made

  Nix: Create a steam mod collection for TTS Wargames

  Blood Bowl for Life - Week 11, Saturday, the 12/10, starting at 9am

• Will go towards our Relay4Life team (post relay)

• EMP, venue booking are done
• Advertising is out!
• Won't be able to stream this year, it needs a bit more prep than we have time to organise

• Player pack has gone out to players who have signed up.

  Fresher Campaigns

• "Nothing New" - Frep Cooper

  Access Department Collab!! - Wednesday 25/9 @ 12PM

• It Happened!!!

• Attendance: 5

• Next event: Wednesday 23/10

  NEW Laser Tag with eSports and UCC and CSSC - Thursday 5/9 @ 6PM @ Lazer Blaze Willetton

• Will get our ~$12 soon! Yippee!!

  • We're still missing our $12 :(
    • We're still still missing our $12 :(:(

      Cameron Hall Minecraft SMP?!?!?!?!

• made a discord server

• some clubs still need to send some reps to the server
• will be asking UWAnime if they are interested for this one

• reps: Connor, Nene

  Roleplay for Life - 31/8-1/9

• Cash Money has been donated

• Float net difference: +$803.25

  Relay for Life - 5/10-6/10 @ Riley Oval

• nupdates

  • It's this weekend!
• Team Page: https://www.relayforlife.org.au/fundraisers/UnigainsgoesUnisfast
• Total: $2798
• We're still close to #1, UDS slay

• Team Leader: Gen

  Cameron Hall Quiz Night - 12/9 @ 7pm @ The Tav

• 122 tickets were bought, so around that many attendees

• Wrapup meeting postponed again

  • This week (saturday) for sure

    Joint [Redacted]

• roles assigned

• Job roster sent to committees
• have a schedule if superstock doesn't get back to us quick enough
  • superstock got back to us, but not us actually it was Nic
  • EMP submitted without budget, will show them the tentative budget at the meeting.
• Reps are Jack, Cooper, Connor
• [Redacted] leaders: Connor, Finn, Gary

• Also will send the job roster to committees

  Josh: Write official assassins rules

  Dice Bag Workshop - 15/9 at 1-5PM @ Ezone Central 207

• It happened!

• Attendance: ~9
• Wrap-up meeting had
• Waiting on someone to pay :(
• Final distribution out to be approved soon
• Considering difference in attendance from last dice bag workshop, may run a different craft workshop with UWASCA in the future

  Far Future Events

Uncharity Vigil

• Reps: Josh, Jeremy

  Josh: Set up a discord server for Uncharity Vigil subcom

  Reimbursements

• Approved

  • $151.60 to Josh for Milk Run
  • $70.32 to Josh for Printing Off Alice and Fabula Ultima
  • $14.50 Connor Brennan for Red Eye
  • $80 to Josh for Tactics Prizes for Quiz Night
  • $572 to Connor for 12/09 Food Run
• Pending
• Unsubmitted
  • $170.93 to Jack for additional Quiz Night pizza
  • $210 to Gibbi for MTG Duskmourn Booster Box
  • $7.99 to Winslade for Paper Towels
  • $8 to Gen for Paper Towels
  • $47 to Josh for Vonk Run
  • $803.25 to Jack for Roleplay for Life donation

    Guild

Club Awards

• Nupdates (waiting for guild ball)

  SOCPAC Meeting

• next socpac:

• They've gone into detail on surplus budget distribution
  • Won't apply this year

• Feedback on How-to-clubs guide was submitted

  Tenancy

• Last discussed: Meeting #27

• No more UCC Webcams, we are awaiting on a reply from Kelvin for a solution
  • nupdates
• We have an "informal" meeting with Tenancy regarding the webcams tomorrow
  • happened
• Tenancy inspection: 8/10
  • (that's the 8th of October) > Josh: Wait for Kelvin to respond about hosting webcams on ucc servers

    General Business

Gatekeepers

• No new Gatekeepers

  Webkeepers

• No new Webkeepers

  Room Updates

• Bye-bye Michael Wave

• We also need new brooms

• Ikea trip happened

  Nene: Organise Monolith and Kallax

  Door Sensor

• Other clubs have put together door sensors to automatically track when the clubroom is opened/closed

• Channel vs Switch vs Sensor
  • Channel
    • People may forget to post
    • some people are not on discord
    • Gives room open log
  • Switch
    • People may forget to switch the switch
      • They should remember, its next to the light switch
  • Non-switch button
    • People may forget to press the buttom
    • Gives room open log
  • Sensor
    • Will not be able to close the door while the room is "open"
    • Automatic
    • Committee is generally not in favour of this option

• We can put a poll out to ask about this

  Ikea Chair Update

• Josh, Connor, Nene and Jackie went to Ikea, ruled out some chair options

  • We have decided on the Teodores chairs for the clubroom
  • "froggy chair"
  • Still need to decide on colour, number

    Pride Stall - Wednesday 2/10/2024 @ 2pm

• We need to contact the Pride Department to let them know what we'll need them to provide

  Busy Bee - Sunday, the 29/09, 11am

• Got it done

  • Thanks to everyone who showed up to help
• Rip michael wave
• Rip brooms i guess

  Library

Sem 1 Book Buy

• Blood Bowl Mat

  • Still STILL Still awaiting on a response regarding the misprint
  • We may have to call them > Gen: Repair damaged games > Gen: Stamp new items

    Sem 2 Book Buy

• nupdates

• Need to propose a date for book buy meeting
• Need to announce book buy

• Create submission channel

  Gen: Create Sem 2 Book Buy Announcement

  Painting the Blood Bowl Minis

• Need to follow up with Lily which colour the Blood Bowl minis will be painted.

  Josh: Message Lily about Blood Bowl minis

  Donations

• Donation of Talisman 5e

  • Still needs to be stamped

• Proposed donation of a set of expansion cards for Root

  • Oscar brought it in
  • Additional deck for Root, should fit in the main box or one of the expansion boxes.
  • Motion to accept Root: Exiles and Partisans deck
    • Passes Unanimously

      Food Runs

• Vonk Runs

  • We go through enough Vonk that it might be valuable to start using Amazon to get monthly deliveries to get Vonk
    • We go through Vonk fast enough that this is viable during semester
    • We may have too much Vonk during breaks
    • Also could be a problem if Amazon decide to update the price
• We have paper towels
• Remember at the start of the year when we said "we'll update the pricelist. Source: "Trust me bro""
  • We may need to do it again
  • We need to update some prices on things we are unable to get right now
    • e.g. Vegan meals are too expensive for the current price we have them for
  • Also we need to make it prettier > Jeremy: Make the pricelist prettier

• Another suggestion is to put a copy of it in the money box so gatekeepers don't need to go check the version on the fridge every transaction

  Phoenix Revival

• SUBMISSIONS ARE CLOSED

• Josh has hit a bit of a creative block on design, so the rest of committee might help contribute a bit

  Uploading Old Minutes

• No updates (Last discussed: meeting #26?)

  Organising Old Records

• No updates

  Newsletter

• Chris didn't do it tonight, but they did it later

• It's out! > Chris: Do another one

  Committee Business

Implementing Bank Transactions

• We need to start using Bank Transfer

  • Over the week, Josh will come up with some options
    • Deciding where to have Bank Details available so gatekeepers can find them
  • When implemented, we'll do an in-person gatekeeper training on how to use the Bank Transfer

    Discord Voice Channel discussion

• Quick disussion on etiquette in Discord VCs

  • Unigames VCs are meant to be treated like the clubroom as a social space
  • If different actions in a voice chat are in conflict (e.g. noise), our recommendation is for one group to move to another channel.

    Committee Meeting Time

• Meeting time moved back to 4pm Meeting closed: 7:20PM