Unigames Committee Meeting #30 - 24/09/2020

Attending

• Alistair
• Taylor
• Jackie
• Autumn (discord)
• Emerald
• Alice
• Ash
• Josh
• Gwen
• Kyle (NO LONGER EXYLED DUE TO NONSTUDENT STATUS) (but exiled due to sick)

Meeting scheduled: 6:00pm

Meeting open: 6:08pm

Reports:

President's Report (Alistair):

• Fixed Roleplay EMP and got the After Hours Access approved
• Ran the prerelease
• Went to the final camp approval meetings with Merlin
• We got the camp EMP approved!!
• Finished up the ticket selling paperwork
• Printed off a whole load of forms, posters and tickets
• Bought my camp ticket
• Put up the camp facebook event
• Oh god roleplay is in two days
• Barenaked Ladies voice IT'S been...

Vice-President's Report (Taylor):

• Called legal aid
• Confused legal aid
• Somehow acquired a ticket to guild ball
• Had 8 vials of blood stolen
• Booked an appointment to get my hair to match the Unigames logo again
• Was actually on track to be at a camp meeting until it got cancelled
• Actually did some uni work
• Regaled committee with stories of the before times
• Hype for Roleplay
• • Posted this report and immediately second guessed whether I was vice president

Treasurer's Report (Jackie):

• successfully put kiryu and majima into my actual japanese report
• helped a little w getting ticket sale stuff ready
• got a roll of $2 coins (for myself not for the club) ready for roleplay!!!!!
• account balance: $2384.99

Secretary's Report (Autumn):

• infected with the bad slime
• rushing to do relay related items right now

Librarian's Report (Emerald):

• planned an entire double-page warrior cats rpg in one night
• im not sick
• gozz WILL babysit the stream

Fresher Rep's Report (Alice):

• still done very little this week
• currently in the process of doing my action items
• and have bought a camp ticket

Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

• Ash:
  • lost track of time and sense of space :3
• Gwen:
  • Crafternoon Collab meeting happened last night which i was there for
  • we've got the event finalised and are now advertising
  • there should be stuff in the clubroom set up for ticket purchasing
  • get tickets y'all!
• Josh:
  • ^
  • i hate doing EMPs because the website sucks
• Kyle:
  • now allowed in cam hall, time to plan a l2p warhammer
  • Painting day when?
  • Why did I start magic again?

Past action Items:

This Week's Action Items: Alistair:

Organise study break board games (along with Alice) - not done

Run Zendikar - done

Look into the roleplay 4 life EMP - done

File for an after hours access pass - done

Book the loft for roleplay - done

Email back venues - done, venue booked

Review the constitution (along with Taylor) - not done

Attend a meeting with Leigh for camp - done

Mark profcomp sprint 2 (along with Taylor) - not done

Taylor:

Talk to Gozz about roleplay stream babbysitting (along with Emerald) - done

On 10/10, bring tiny table (littol lap table) for gaming purposes - ongoing

Review the constitution (along with Alistair) - a little bit

Get on top of sem 2 grants (along with Jackie) - not done

Mark profcomp sprint 2 (along with Alistair) - not done

Jackie:

Email our wargaming receipt to Jameson - done

Get on top of sem 2 grants (along with Taylor) - not done

Autumn:

Contact previous relay signups to see if they want to sign up - in the works

Make a post about breakfast in the event - done

Create a roleplay/relay Discord channel for promoting bullshit and sharing goofiness - not done, will do tonight

Emerald:

Talk to Gozz about roleplay stream babbysitting (along with Taylor) - done

Alice:

Organise study break board games (along with Alistair) - not done

Get in touch with the orphaned freshers - happening right now

Talk to online fresher campaigns about the ezone - about to do right now

Kyle:

Figure out how to spend the rest of the wargaming money - done

Make a FB event - done

Gatekeepers

Usual Suspects

Board Games

• Study Break Board Games [Noon thurs 1/10]
  • Has not been sorted
  • File the EMP anyway but they probably won't approve it

Emerald, Alice: organise study break board games

RPGs

• Primarchs

• Paranoia [Wednesday 7/10]

  • EMP is done by josh
  • "good lad"

Josh: run paranoia game

Magic: The Gavining

• Zendikar Prerelease [11am Sunday 20/9]
  • The prerelease happened!
  • It went really well!
  • 17 people rocked up, out of a cap of 22
  • Alistair needs to return the excess tomorrow
  • Net profit of zero dollars and fun

Alistair: Return excess prerelease cards

• While Alistair is at Our Local Magic Vendor, should we get a box of boosters for the room??

Alistair: Pick up a booster box for the room

• Alistair will look into running a sealed league... but not now

Wargames

• Woooo our wargame committee chief is back
• Kyle: who would like to help paint models in advance of the upcoming tournament?
• (The new unigames terrain is still in production)
• (kyle is paying for paint that goes on his own models)

Kyle: Organise a painting day in 2 weeks' time

• Kyle has been thinking about the leftover $150 we have to spend on wargame supplies
• The based rulebook, Kyle hopes to get as part of the regular book buy. He wants to spend wargame money on a $70 expansion book, and some objective markers

Fresher Campaigns

• Alice is texting all of her orphaned freshers right now (in mittee action items for the win)
• Alice accidentally texts the wrong James

Events:

Halloween 2019:

• halloween meeting has been talked about in the halloween chat, apparently some progress has been made??

Taylor, Jackie: Organise a halloween meeting

Roleplay 4 Life [Sat 26/9 - Sun 27-9]:

• "aaaaaaaaaaaaa"

Taylor: Set up a Roleplay shopping list

Book Buy [Thursday 1/10, after committee meeting]:

• Still happening on Thursday
• No jockmittee :<

UWASCA Collab [1pm-3:30pm Saturday 3/10]:

• Happening at Arts Lecture Room 4, nonstudents are allowed
• Tickets are being sold, encourage people to buy tickets!!
• Please invite on the facebook
• Ask Josh or Gwen if you have question

Relay [Saturday 10/10]:

• Breakfast poll has gone up

Autumn: Do relay recruiting Autumn: Set up a relay discord channel

• Discussion of setting up a relay for life shopping list, stuff to include in a food run

Autumn: Prepare a personal packing list Autumn: Prepare a team packing list that we can then split between people

Quiz Night [Thursday 22/10]:

• Lightmittie update
  • Lightmittie has basically done all of their tasks
  • Except for on-the-night stuff
  • Prizes have been picked up from tactics, at kyle's house now
  • Do we want to sprinkle some unigames dice in the prize pool? (3d6) Yes
  • kyle asserts that there should be paper tickets in the clubroom. there are no tickets in the clubroom.

Kyle: Get tickets in the club and inform gatekeepers of how to manage ticket sales

• Darkmittie update
  • Progress is more than halfway
  • Music round testing is going to happen tonight
  • "Have you started?" "Yes!!!" "The powerpoint?" "No"

OGM [1pm Friday 23/10]:

• event is up! scheduled! in arts lecture room 4!!!! capacity of 40 people

Autumn: Email of OGM notice TONIGHT

• If we want to push constitutional changes, we will need them up 4 days ahead of time. Taylor and Alistair will set a soft deadline of seven days for themselves

Alistair, Taylor: Get constitutional changes before 16/10

• Taylor spoke to Legal Aid today, searching for guidance about getting a constitution healthcheck. Spent a lot of time on hold. Was recommended to look elsewhere for a private laywer.
• Taylor's proposal to get in touch with SOC, bringing up Unisfa's recent GM, stating we need to review our constitution at our next GM
• Gozz and Taylor's inspection of the constitution has returned: our constitution doesn't have exactly the same loophole as unisfa, the process for expulsion is a bit dicey, but the definition of a banned member isn't so refutable
• There will be some rewrites to make the bastard watertight on the operating procedures we already have
• The expulsion process will be adjusted from automatically going to trial at a GM, to having the option to be appealed at a GM

Taylor: Email societies council about constitutions

CAMP in 3D (now un[REDACTED]) [20/11-23/11]:

• taylor immediately makes the three deez nuts joke
• the EMP has been approved, tickets are available for sale in the clubroomz
• there is a poll in the committee page to tick if you have bought a ticket
• BUY TICKETS (we have SEVEN in the room) (there are none online)
  • there is an initial run of 36
  • nine of those are the event organisers
  • a couple of extras are reserved for necessary persons
  • each club has nine tickets (including reserved)
  • the last fourteen are being released when we go to phase 5 (there will be a waitlist)
• earlybirds expire nov 6th

Room Update:

• Reopening of cameron hall

  • Nonstudents are permitted in the room on weekdays from 8am-7pm
  • The doors have been unlocked for that timespan so that means contact tracing at the door is no longer occurring

• Busy bee

  • The room is cleaned!!
  • Alistair forgot to message people
  • Next inspection will be on "Monday?????"
  • We had a cleanup on this Saturday just gone, just in case
  • Waiting on Omar for the new schedule

• Broken light

Alistair: Get the light fixed, in your own time

Reimbursements:

• Pending:
  • Autumn: -$34.79
  • Alistair: $55
  • Alice: $79.10 food run

• Resolved

  • Kyle: $504 paid up for terrain

• Alistair will be paying Tactics $ for the prerelease

Guild:

• Tenancy Reallocations

  • Still waiting

• Semester grants

  • Three semester grants are getting folded into one
  • We know what's going on

• SPG

  • We sent the receipt to Jameson ;*

• SOC Meeting

  • Next meeting is [20/10]

• Best Club applications

  • Taylor will be attending guild ball and report the results
  • Big thank you to underground network that allowed her to acquire a ticket at such late notice

General Business:

Webkeeping

• Prof Comp
  • Supposed to be a meeting tomorrow between 2 and 3, and marking needs to be done

Alistair, Taylor: Prof comp meeting Alistair, Taylor: Prof comp marking

First Aid Course

• Alistair and Taylor are rostered on for the 10th
• The guild did not follow through on running it for us

Jackie: Organise a first aid course with the guild

Meeting closed: seven twenty six pee em