Unigames Committee Meeting #30 - 25/09/2025

tags: committee meeting 2025

Attending

• Connor
• Gen
• Anna
• Nene
• Jeremy
• Jack D
• Ash
• Ella
• Jack B
• Lucy

Apologies

Absent

Meeting scheduled: 5:00 pm

Meeting open: 5:06 pm

Reports:

President's Report (Connor):

• OGM moment
• NBA Update: Another Aja Wilson ring inbound?

Vice President's Report (Gen):

• attended the ogm! thanks so much everyone who came along and big shoutout and congratulations to Donald our fourth official life member!
• emp submitted for painting day!
• helping with best clubroom award by being clinically insane about spreadsheets
• joint camp subcom meeting'd it up, emp should be submitted fairly soon
• went to quiz night! thank you so much for our wonderful subcom for all the work you did
• larp is. eating my brain
• weekly tumblr post

Treasurer's Report (Anna):

• they call me ryan gosling the way i drive to ggs
• joint camp budget done!
• ty gen for running historical oneshots!!
• larp hype larp hype larp hype (it also ate my brain)
• also ogm and quiz!!!!

CommBank Account Balance: $4,550.45

Guild Account Balance: $5,428.60

Total Balance: $9,979.05

Secretary's Report (Nene):

• i finished the best club application and it is the best
• posted about the gm thing
• yayyy pokémon tournament yayyyy
• decking it and by it i mean my steam

Librarian's Report (Jeremy):

• ogm went so yippee
• new pokemon decks printed and ready to play!
• 10 tail tangle has finally arrived in the library!
• submit yo book buy submissions
• quizzed it up so well, thank you to everyone who came
• three (3) advertisements, i'm a marketing genius

Fresher Rep's Report (Jack D):

• get hype the relay for life is almost upon us
• ask me about Australian drug use PLEASE
• actually major hype for quiz night, superman was a big fan it was fire
• once exams and assessments done i shall crave items of immediate action

OCMs' Reports (Ash, Ella, Jack B, Lucy):

• Ash:
  • 7 Point Decks are now sleeved and in pretty boxes!!!
  • I'm getting precon league prizing right now
  • quiz night was hype, Jeremy and Ella my goats fr
  • also ty ella for helping with pre release
  • more majik events surely (me cooking)
• Ella:
  • ♡ I run magic events
  • ☆ I plan boardgame events
  • ♡ I plan RPG events
  • ☆ I plan cat events
  • ♡ I run quiz night
  • ☆ full of joyyyy and gleeee and mirthhh, hype Nene for so much ogm work!!! That's crazy cool!!!
• Jack:
  • those who squiz
    • puppy power!!!!
  • i arrived to ogm. yes. i did. names on the sheet
• Lucy:
  • Bloodbowl minis done (thank you Cam!) and delivered (thank you Jackie!)!
  • Warhammer 2k updated with players handbook + new venues
  • I’ve been sick :((
  • I live again

Past Action Items:

• Connor:
  • Not done
    • Send out the Blood Bowl League feedback form and announcement about the state of the league n
    • End the Blood Bowl League (along with Gen, Lucy) d
    • Talk to the webkeepers about changing constitution and amendments on the website n
• Gen:
  • Done
    • End the Blood Bowl League (along with Connor, Lucy)
    • EMP for Mini Painting Day
    • Send a message to gatekeepers asking they show up to the OGM
    • Sort out pizza for the OGM (along with Anna)
  • Not done
    • Query about the lights
    • Finish the Gatekeeper FAQ document
    • Print out the Field Guide to Floral Dragons
• Anna:
  • Done
    • Sort out pizza for the OGM (along with Gen)
  • In progress
    • Think about printing for the Eunigames playmats
    • Cook on regulations for a club card (along with Nene)
  • Not done
    • Fix the table (along with Jeremy, Lucy)
    • Glue the mini boxes
• Nene:
  • Done
    • Advertising for the Pokemon Tournament (along with Jeremy)
    • Do the new Pokemon proxy decks (along with Jeremy)
    • Email back the teacher
    • Post announcement about the paid GM position
    • Work on the best club and community engagement award
    • Advertising for Phoenix Workshop (along with Jeremy)
  • In progress
    • Cook on regulations for a club card (along with Anna)
  • Not done
    • Write Best Clubroom award
    • Upload old minutes
    • Fix the old minutes
    • Organise and scan the old records
    • Organise the email inbox
• Jeremy:
  • Done
    • EMP and advertising for CHeMnBiO Collab
    • Advertising for the Pokemon Tournament (along with Nene)
    • Do the new Pokemon proxy decks (along with Nene)
    • Buy 10 Tail tangle
    • Set up the sem 2 book buy
    • Advertising for Phoenix Workshop (along with Nene)
  • In progress
    • Do general maintenance on the damaged library items
    • Sort out gatekeeper photos
  • Not done
    • Fix the table (along with Anna, Lucy)
    • Make our own objective markers
    • Do QR codes for damaged library form
    • Do some Instagram posts about Phoenix
• Ella:
  • In progress
    • EMP and advertising for Cooking Boardgames
    • EMP and advertising for One Page RPG One-shot Night
  • Not done
    • Contact Craft Club about using the cloth
• Lucy:
  • Done
    • End the Blood Bowl League (along with Connor, Gen)
    • Talk to Cam about the mini painting
  • In progress
    • Catalogue the minis in the clubroom
  • Not done
    • Advertising for Mini Painting Day
    • Fix the table (along with Anna, Jeremy)

Boardgames

CHeMnBiO Collab Night - Week 10, Tuesday the 30th of September @ 1pm

• Advertising was put out
• It's next week!
  • "It's quite big," - Jeremy

Cooking Boardgames - Week 12, Tuesday the 14th of October @ 4pm

• "It's ready"
  • "It's ready?"
• EMP done, advertising will be out soon

Ella: Advertising for Cooking Boardgames

RPGs

Historical One-shots - Week 9, Wednesday the 24th of September @ 5pm

• It was yesterday!
• Attendance: 2
• No games ran as there were too few people

One Page RPG One-shot Night - Week 11, Wednesday the 8th of October @ 5pm

• Advertising is ready and will be posted soon

Ella: Advertising for One Page RPG One-shot Night

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• We on Spiderman right now, about half have been sold
• Probably not buying any more, we have another EoE waiting in the Monolith

SNoM - Week 11, Sunday the 12th of October @ 12pm

• Connor can do EMP and advertising for this one
• Nene gave him action items for it this week
  • Whoopsies

Connor: Do EMP and advertising for SNoM

Spider-Man Prerelease - Week 8, Sunday the 21st of September @ 12pm

• It was last weekend!
• Attendance: 4
• "Ella's my GOAT," - Ash
• Attendance of people playing One Piece TCG was 3 lol

Spider-Man Draft

• Ash got feedback that people wanted a Spider-Man Draft
• But also apparently people dislike the Spider-Man stuff?
  • This may be the best way to play it though?
• It would be rather expensive as well because the packs are expensive, around $30 for each person
• Can put an EOI out for it

Ash: Put out an EOI for Spider-Man Draft

MTG Precon League

• Week 4 happened!
• Attendance: 20
• Sixth and final day is next week on 29/09 and will be in Giumelli 206 & 207
• We got feedback that some games take a while, but this is an unfortunate fact of leagues with a mixed skill level
• Ash is picking up prizing as we speak

MtG Club Decks

• Orders have been placed for the cards, they will be here in early October
• New decks have been sleeved and put in new boxes, as well as put on the Archidekt
• Ash may drop an EOI for a 7-Point Deck event
• Jeremy says that we need a better way to distinguish the 7-Point Decks from the regular Club Decks as people new to the game may get confused

Ash: Distinguish the 7-Point Decks from the Commander Decks

Ash: Put out an EOI for a 7-Point Deck event

Other TCGs

Pokemon Tournament - Week 10, Friday the 3rd of October @ 3pm

• EMP has been done for the 3rd of October
• Nene and Jeremy are busy for the next few days so advertising will be out when it's out
• Jeremy put out awesome advertising for it
• It's next week!

Jeremy, Nene: Advertising for the Pokemon Tournament

Updating the Club Pokemon Decks

• We did suuuuch a good job
• They're in new sleeves and new boxes and look awesome
• Nene will try to make cute images for the front of the boxes soon so it's obvious which deck is which

Wargaming

Warhammer

Warhammer 40k Tournament - Week 12, Saturday the 18th of October @ 8am

• Player pack was put out

Blood Bowl

Blood Bowl League

• Blood Bowl League was just ended
• Was also announced at OGM that we won't have another
• Feedback form will be sent imminently

Connor: Send out the Blood Bowl League feedback form

Mini Painting Day - Week 11, Monday the 6th of October @ 12pm

• EMP was submitted, advertising soon

Lucy: Advertising for Mini Painting Day

Ella Idea Quarantine Zone

• "No. No. I didn't do anything. Leave me alone," - Ella

Ella: Contact Craft Club about using the cloth

Collaborative Events

Megagame with eSports

• No updates

Opportunity for DMs

• Nene emailed him and put out announcements
• Yay

Cat Haven Collab

• Ella had a prophetic dream
• Cats at UWA
  • Not the musical
• We play games, there are cats there
• Ella already emailed Cat Haven and Leigh who both said it's possible
• They can bring a netted 3x3 tent and a bunch of kittens, Gen also has a similar tent
• Would be on Oak Lawn
• It would be in early November just after exams
• Gen cooks more, picnics and cats and games and also suncreen and hats
• End of exam celebration

Ella: Book Oak Lawn

Ella: Do EMP for Cat Haven Collab

Ella: Figure out the cat event

Major Events

Quiz Night - Week 8, Friday the 19th of September @ 7pm

• It was soooo good
• Attendance: 96
• There will be a meeting next week to sort out money, feedback form, and dissolve

OGM - Week 9, Monday the 22nd of September @ 2pm

• It was a few days ago!
• Attendance: 25
• Yayyy Donald our new life member!
• We also passed the constitutional amendments

Connor: Update the constitution

Relay For Life - Week 10, Saturday-Sunday 4th-5th of October

• Reps: Jack D
• It's next weekend!
• Frack has Chill Zone updates
• They want us to bring 6 games and be there from 3-6pm, they will have a tent there for us which will include a table
• Frack said they would send a shortlist of games to them which they will approve
  • Frack listed some games and then Jeremy said they would sort out games with him
• We will bring a bunch more games than 6, that's too few
• They said RP4Life was really awesome and that in the future they'd like to collaborate more

Frack: Sort out with Meryn which committee members will be at Relay For Life and when

Frack: Contact Relay For Life about marshal training

Joint [Redacted] - Friday-Monday the 5th-8th of December

• Reps: Anna, Ash, Gen
• Meeting was this week
• Sorting out first-aid
• EMP should be finished fairly soon
• They have proposed that tickets will be announced a couple days to a week before the ticket sales actually open so people have time to bring money together and plan to be in the clubroom
  • We think a week's notice would be good
• Budget has been finalised, we take a look at it
• We have a lengthy discussion about day tickets for Joint [REDACTED] and whether we should prioritise full tickets over them
• After lots and lots of discussion about this we decide we want people buying day tickets at the same time as full tickets, but can concede on not allowing tickets that are for a single day
• Motion to approve the 2025 Joint Redacted budget:
  • Passes unanimously

Fresher Zone

Fresher Campaigns

• They're fine

Far Future Events

Uncharity Vigil

• Reps: Jack B, Lucy

Save the Chimps Charity Event

• The Zoology club will get back to us about the Bananagrams tournament after talking about it on their committee
  • Communication has been slow

Reimbursements

• Done
  • $110.00 to Anna for Coke Run
  • $1,328.91 to Anna for MTG Decks, Sleeves and Boxes
  • $92.00 to Gen for OGM Pizza
  • $383.71 to Anna for Food Run 23/9
  • $320.00 to Anna for Spiderman Prerelease
  • $50.95 to Jeremy for 10 Tail Tangle
  • $1.80 to Ash for 7PH Decks Printing
  • $0.70 to Gen for Historical OSN Printing
  • $3.60 to Jeremy for Pokemon Decks Printing
• In progress
• Unsubmitted

Guild

SOCPAC Meeting - Week 9, Tuesday the 23rd of September @ 6pm

• Nene forgot to attend the meeting and feels really bad
• We are reaching out to other people about the notes they took

Tenancy

• Gen spoke to Jackie, who is cooking on our new tenancy contract, so we're just waiting on that
• Tenancy consultation meeting is also on Tuesday the 7th of October 12-1, Anna can be there
• Nene will write the best clubroom application fully this weekend and took photos of the clean clubroom today for it
• Gen crunched some insane numbers, Nene put the highlights in here later
  • During the semester the room averages opening and closing times of 7:35 am and 9:54pm, averaging being open for 14 hours and 1 minute
  • There's only been 5 days all year the clubroom hasn't been open, not once during semester
• Door maybe getting fixed?

Nene: Write Best Clubroom award

Gen: Query about the lights

Grants

• We got the initial SPG result! $640 dollars, some of which has been spent already on deck boxes and such
• Need to get profit split from Quiz Night and find out how much they want from SPG money for it, need to send receipts and stuff to Mr. Charnley
• Next priority is Kallax, then dice trays, and if we have money leftover we can do sleeves and such

SOC Awards

• Nene finished the application
• It's sooo fucking good guys

General Business

Gatekeepers

• Luna has stepped down from being a gatekeeper
• Gen is going to take over doing the Gatekeeper FAQ document as a long term goal
• Have not received very many gatekeeper photos, Jeremy is working on the ones we have received

Gen: Finish the Gatekeeper FAQ document

Jeremy: Sort out gatekeeper photos

Webkeepers

• No updates

Connor: Talk to the webkeepers about changing constitution and amendments on the website

Room Updates

Eunigames Playmats

• No updates

Square Table

• It's wobbly
• The screws are coming loose inside one of the leg brackets (the leg closest to the door)
• We will need to take the brackets off, tighten them, and then place the brackets back on
• We will take a look at it right after meeting
  • Actually we will take a look at Busy Bee where there will be more than 3 people to turn over the massive table
    • There was not significantly more people at Busy Bee

Jeremy, Lucy, Anna: Fix the table

Filing Cabinet Key

• We have a spare key for the filing cabinet kept in the filing cabinet, Anna thinks we should get another copy
• This needs to be regulated
• Anna's potential regulation here:
  • 7. The three keys to the filing cabinet shall be distributed as follows: One copy shall be kept in the lockbox on the door, one copy shall be kept by the Treasurer, and one copy of the key shall remsain in the combination key box in the filing cabinet.
  • 7.1. In the event that any of the above keys are misplaced, it shall be the responsibility of that key's custodian to replace the respective lock.
• Motion to add the above proposed points to the Unigames regulations
  • Passes unanimously
• Motion to budget $4 for another copy of the filing cabinet
  • Passes unanimously

Anna: Cut the keys girlll

Library

Sem 1 Book Buy

• Games we're in the process of getting:
  • Compile: Main 1
• Games we have:
  • 10 Tail Tangle
  • ARCs
  • Curses and Covens
  • Dune: Imperium - Uprising
  • Flesh and Blood: Aurora 1st Strike Deck
  • Flesh and Blood: Terra 1st Strike Deck
  • Fuego
  • Gubs
  • Ironsworn
  • Lancer TTRPG Core Rulebook
  • Rummy
  • Scum and Villainy
• Jeremy went to WAFF but NOT because they're a furry, because they're a committed librarian
• It looks like Compile: Main 1 won't be achievable for this Book Buy, so we'll add the portion of the budget for it to the next Book Buy
• This item will be removed in next week's minutes (yayyyyy!)

Sem 2 Book Buy

• Announcement have been out
• Quite a few submissions! Yay

Mini Stuff

• Progress is being made on all the mini painting
• Once the minis are painted, the magnets will be redone on them
• Lucy has started cataloguing the minis and found out there are many of them
• We were informed someone was interested in painting minis at a mini painting day, they don't have minis of their own, and our selection of clubroom minis is very sad
  • It would be fun to have some nice, primed ones for people to paint
  • In 2023 a painting competition was ran where we had a bunch of 3D printed fairy cats, we could have something similar that we get for things like this
• The Blood Bowl teams (Dwarves and Elven Union) Cam was painting are in the shelves! Yay!
• We will pay Cam for these once we look at the minutes and see how much we promised him previously

Lucy: Catalogue the minis in the clubroom

Nene: Find out how much we promised Cam

Objective Markers

• We have received feedback about our objective markers for wargaming
  • They are fraying at the edges
  • They are not centered (which does affect gameplay)
  • We also don't have enough, we need 6 more
• Jeremy emailed them, waiting to hear back
• Jeremy will print and laminate the markers as a solution (at least for now...)

Jeremy: Make our own objective markers

Donations

• We are in the process of printing a donation from last year, Evvy donated the Field Guide to Floral Dragons to us last year which we are getting printed soon!

Gen: Print out the Field Guide to Floral Dragons

General Maintenance

• The mini boxes still need to be glued, we bought the wood glue for them previously
• Jay fixed the Azul rulebook, thank you Jay, but next time if anyone wants to fix stuff please ask beforehand

Anna: Glue the mini boxes

Jeremy: Do general maintenance on the damaged library items

Jeremy: Do QR codes for damaged library form

Food Runs

• Anna and Ella got "so much shit"
  • "Eight cookies and cream ice cream sandwiches," - Ella

Phoenix: Future/Past - Week 9, Friday the 26th of September @ 3pm

• It's tomorrow!
• Jeremy will be there
• Nene will be caged (at work)

Jeremy: Do some Instagram posts about Phoenix

Newsletter

• My existence is torture

Committee Business

Banking

• Anna got us a card
  • We've been using it on the Square
    • (Joking)
• Right now it's in the lockbox that only the president, vice president and treasurer have access to
• Apparently we need two executives signing off on using the card for purchases
  • "I'm stupid as fuck can you tell me what I need to write down," - Nene, who doesn't know about finances
• As per point 11.2 of our constitution, all transactions using the Unigames bank account need to be signed off on by 2 execs
• For the purposes of the card we think what we will do is at the point of purchase, have the person doing the food run call and verify execs via a phone call
• We plan on changing this at the AGM

Anna, Nene: Cook on regulations for a club card

Archiving

• No updates

Nene: Upload old minutes

Nene: Fix the old minutes

Organising Old Records

• No updates

Nene: Organise and scan the old records

Housekeeping

• No updates

Nene: Organise the email inbox

Meeting closed: 6:36 pm