Unigames Committee Meeting #31 - 02/10/2025

tags: committee meeting 2025

Attending

• Gen
• Anna
• Nene
• Jeremy
• Jack D
• Ash
• Ella
• Jack B
• Lucy

Apologies

• Connor

Absent

Meeting scheduled: 5:00 pm

Meeting open: 5:00 pm

Reports:

President's Report (Connor):

• Got sick again, so cool
• Done some miscellaneous things
• NBA Update: Aces vs Mercury in the finals !!!

Vice President's Report (Gen):

• my entire week has been prepping for larp, larping or recovering from larp
• Taylor swift album out tomorrow
• weekly tumblr post)

Treasurer's Report (Anna):

• my brain broken
• my body broken
• larp has taken over
• this is all
• i dont think i did anything productive

CommBank Account Balance: $4,722.85 (Will be doing a transfer to Guild tomorrow)

Guild Account Balance: $5,428.60

Total Balance: $10,151.45

Secretary's Report (Nene):

• did the best clubroom award
• mostly also been doing schoolwork
• and hades 2

Librarian's Report (Jeremy):

• Did awesome CHeMnBiO collab, HELL YEAH SCIENCE
• Pokemon TCG tournament hype
• Assignments aaagghhhh
• Cooking on bookbuy, SUBMIT ALL YOUR GAMES!
• Quiz night feedback form out! Fill it in!
  • it's not actually out yet

Fresher Rep's Report (Jack D):

• Who's ready for relay for life (pause for overwhelming cheer)
  • 3 people cheer
• Megagame has fallen, billions must find New Eden
• I suffer from line dancing brainrot
• Guys help nene left me in nepal i wanna go home
  • not funny enough

OCMs' Reports (Ash, Ella, Jack B, Lucy):

• Ash:
  • precon league over, feedback form out. Go fill it NOW
  • 7 point event in da works
  • another one (my professor when he randomly gives us assignments)
• Ella:
  • ♡ I'm cooking on my events trust
  • ☆ I've got to stop falling asleep at work
  • ♡ full of joy and glee, as always guys
  • ☆ HYPE THE WEATHER FOR BEING SOOO BEAUTIFUL OOOH SUNSHINE AND A LITTLE BREEZE?? A TREAT FOR US PEASANTS??
• Jack:
  • what if deadline got moved one week earlier teehee i joke but what if hoohoo oh and the vice chancellor wants to see it too haha i kid i kid but what if
  • i show up to megagame subcom with defibrillator paddles and stun its lifeless corpse yet again
  • connor got me sick because hes been cursed by the sun god for the seventh time this month
• Lucy:
  • Advertised for mini painting day!
  • Got through a bunch of boxes of minis yayyyy
  • Lost in the silksauce

Past Action Items:

• Connor:
  • Done
    • Send out the Blood Bowl League feedback form
  • In progress
    • Do EMP and advertising for SNoM
  • Not done
    • Update the constitution
    • Talk to the webkeepers about changing constitution and amendments on the website
• Gen:
  • Not done
    • Query about the lights
    • Finish the Gatekeeper FAQ document
    • Print out the Field Guide to Floral Dragons
• Anna:
  • In progress
    • Cook on regulations for a club card (along with Nene)
  • Not done
    • Fix the table (along with Jeremy, Lucy)
    • Cut the keys girlll
    • Glue the mini boxes
• Nene:
  • Done
    • Write Best Clubroom award
    • Find out how much we promised Cam
  • In progress
    • Cook on regulations for a club card (along with Anna)
  • Not done
    • Upload old minutes
    • Fix the old minutes
    • Organise and scan the old records
    • Organise the email inbox
• Jeremy:
  • In progress
    • Sort out gatekeeper photos
    • Do general maintenance on the damaged library items
  • Not done
    • Fix the table (along with Anna, Lucy)
    • Make our own objective markers
    • Do QR codes for damaged library form
    • Do some Instagram posts about Phoenix
• Frack:
  • Done
    • Sort out with Meryn which committee members will be at Relay For Life and when
    • Contact Relay For Life about marshal training
• Ash:
  • Done
    • Put out an EOI for Spider-Man Draft
    • Put out an EOI for a 7-Point Deck event
  • Not done
    • Distinguish the 7-Point Decks from the Commander Decks
• Ella:
  • Done
    • Advertising for Cooking Boardgames
    • Advertising for One Page RPG One-shot Night
  • In progress
    • Figure out the cat event
  • Not done
    • Contact Craft Club about using the cloth
    • Book Oak Lawn
    • Do EMP for Cat Haven Collab
• Lucy:
  • Done
    • Advertising for Mini Painting Day
  • In progress
    • Catalogue the minis in the clubroom
  • Not done
    • Fix the table (along with Anna, Jeremy)

Boardgames

CHeMnBiO Collab Night - Week 10, Tuesday the 30th of September @ 1pm

• It happened!
• Attendance: 9
• It was fun and good
• 50/50 for CHeMnBiO people and Unigames people

Cooking Boardgames - Week 12, Tuesday the 14th of October @ 4pm

• Advertising was put out

RPGs

One Page RPG One-shot Night - Week 11, Wednesday the 8th of October @ 5pm

• Advertising was put out
• It's next week!

Halloween RPG Night - Study Break, 20th-26th of October

• Could do halloween one-shots?
• Ash can handle it

Ash: EMP and advertising for Halloween RPG Night

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Looks exactly the same
• Everyone hates Spiderman apparently

SNoM - Week 11, Sunday the 12th of October @ 12pm

• Connor did EMP
• Ella can have the room open, so can Gen

Connor: Do advertising for SNoM

Spider-Man Draft

• 4 people are interested in this so far, the 4 people who asked for an event
• Ash thinks they can just come in and do the draft themselves instead of us organising a specific event for it, we agree

MTG Precon League

• The final week happened!
• Attendance: 24
• Feedback form was put out, 12 responses so far
• We will give it a little longer before we talk about this feedback so more people can put stuff in
• Dan from GGs showed up for it
• Everyone got some form of prizing

MtG Club Decks

• Orders have been placed for the cards, they will be here in early October
  • Maybe tomorrow or perhaps even today
• New decks have been sleeved and put in new boxes, as well as put on the Archidekt
• Jeremy says that we need a better way to distinguish the 7-Point Decks from the regular Club Decks as people new to the game may get confused
• An EOI was put out for the 7-Point Deck and there's over 20 people interested so far
  • Probably a study break thing

Ash: EMP and advertising for a 7-Point event

Ash: Distinguish the 7-Point Decks from the Commander Decks

Other TCGs

Pokemon Tournament - Week 10, Friday the 3rd of October @ 3pm

• It's tomorrow!
• Jeremy's so excited

Updating the Club Pokemon Decks

• Nene will try to make cute images for the front of the boxes soon so it's obvious which deck is which
• If you have any feedback about the actual decks please let us know!

Nene: Make things for the Club Pokemon Decks

Wargaming

Warhammer

Warhammer 40k Tournament - Week 12, Saturday the 18th of October @ 8am

• No updates

Blood Bowl

Blood Bowl League

• Feedback form just went out

Mini Painting Day - Week 11, Monday the 6th of October @ 12pm

• Advertising went out
• Gen and Lucy can do shifts to cover the event on the day

Collaborative Events

Megagame with eSports

• Apparently revived
• But also everyone's busy
• So it'll be revived in two weeks apparently
• "It's a holiday thing"
• A room has been booked for the 20th of November
  • For what is unclear
    • Apparently a ticketed version of the first one
• Likely having a meeting this weekend

Cat Haven Collab

• Will most likely be the 17th-20th of November
• Not much else has happened
• You can't adopt cats from the event but can go to Cat Haven afterwards
• They also want to do $5 entry to see the cats
  • Free can included? Can 1 dolla

Ella: Book Oak Lawn

Ella: Do EMP for Cat Haven Collab

Ella: Figure out the cat event

JSS Collab

• They want to do an end of year collab
• Boardgames night kind of thing
• They offered to do an activity alongside like a bingo, dango making, or have pistachio strawberries
• Ideally for us it would be between the 12th and 14th of November
• They can do the advertising for us also

Ash: Communicate with JSS about venue and EMP

Major Events

Quiz Night - Week 8, Friday the 19th of September @ 7pm

• No meeting but feedback form was put out

OGM - Week 9, Monday the 22nd of September @ 2pm

• Connor... Update the constitution.....

Connor: Update the constitution

Relay For Life - Week 10, Saturday-Sunday 4th-5th of October

• Reps: Jack D
• It's this weekend!
• No marshal training (okay guys)
• Jeremy and Frack created a list of boardgames ideal for the Chill Zone
• Gen or Anna will bring one of their large tents
• Usually we would do a food run before the event to get Powerade and such, as well as free water
• Motion to spend $40 on Powerade
  • Passes unanimously

Joint [Redacted] - Friday-Monday the 5th-8th of December

• Reps: Anna, Ash, Gen
• No meeting this week
• EMP should be done soon

Fresher Zone

Fresher Campaigns

• They're fine still

Far Future Events

Uncharity Vigil

• Reps: Jack B, Lucy

Save the Chimps Charity Event

• We will kill Save the Chimps in honor of Jane Goodall

Reimbursements

• None this week... wow....

Guild

SOCPAC Meeting - Week 9, Tuesday the 23rd of September @ 6pm

• Thank you Lexie for sending us the notes from SOCPAC

Tenancy

• Gen spoke to Jackie, who is cooking on our new tenancy contract, so we're just waiting on that
• Tenancy consultation meeting is also on Tuesday the 7th of October 12-1, Anna can be there
• Door maybe getting fixed?
• Nene did the best clubroom application

Gen: Query about the lights

Grants

• No updates

SOC Awards

• We wait

General Business

Gatekeepers

• Gen is going to take over doing the Gatekeeper FAQ document as a long term goal
• Still don't have all the Gatekeeper photos, Connor pinged the ones remaining

Gen: Finish the Gatekeeper FAQ document

Jeremy: Sort out gatekeeper photos

Webkeepers

• No updates

Connor: Talk to the webkeepers about changing constitution and amendments on the website

Room Updates

Eunigames Playmats

• No updates

Square Table

• Will be looked at on Monday

Jeremy, Lucy, Anna: Fix the table

Filing Cabinet Key

• Anna has not yet cut the keys girlll

Anna: Cut the keys girlll

Sound Proofing

• The corners of the room can be a little bit echoey and we were requested to soundproof these spots
• Can be expensive to do this
• If we stick something else to the wall like a pinboard we have to put in a request to do so
• Could be an Uncharity stretch goal?
• We will remember to put it as a stretch goal for Uncharity

Library

Sem 2 Book Buy

• Announcement have been out
• Quite a few submissions! Yay
• We will be adding the portion of last semester's budget that was allocated for Compile: Main 1 to this semester's budget

Mini Stuff

• Progress is being made on all the mini painting
• Once the minis are painted, the magnets will be redone on them
• Lucy has gotten through a bunch of boxes of minis and all that remains now is what's in the Monolith
• We were informed someone was interested in painting minis at a mini painting day, they don't have minis of their own, and our selection of clubroom minis is very sad
  • It would be fun to have some nice, primed ones for people to paint
  • In 2023 a painting competition was ran where we had a bunch of 3D printed fairy cats, we could have something similar that we get for things like this
• The Blood Bowl teams (Dwarves and Elven Union) Cam was painting are in the shelves! Yay!
• Nene looked, in meeting #13 minutes we agreed to pay Cam $50 per team he paints
• We still think this is low so we will reach out to Cam about his rates, perhaps $100 per team?
• We will motion $200 now and then reach out for what he thinks
• Motion to pay Cam $200 for the Blood Bowl team painting
  • Passes unanimously

Lucy: Catalogue the minis in the clubroom

Objective Markers

• We will remove this item from next minutes, Jeremy will just get it done at some point

Donations

• We are in the process of printing a donation from last year, Evvy donated the Field Guide to Floral Dragons to us last year which we are getting printed soon!
• A member sent a list of games on our Facebook and Discord of games he would like to get rid of, Jeremy will do a Book Buy type thing with it about whether we accept them

Gen: Print out the Field Guide to Floral Dragons

Jeremy: Message the guy

General Maintenance

• The mini boxes still need to be glued, we bought the wood glue for them previously

Anna: Glue the mini boxes

Jeremy: Do general maintenance on the damaged library items

Jeremy: Do QR codes for damaged library form

Food Runs

• One will be done for Roleplay For Life

Phoenix: Future/Past - Week 9, Friday the 26th of September @ 3pm

• It was last week!
• Attendance: 2

Jeremy: Do some Instagram posts about Phoenix

Newsletter

• My existence is torture
• It will be done

Committee Business

Banking

• Anna got us a card
  • We've been using it on the Square
    • (Joking)
• Right now it's in the lockbox that only the president, vice president and treasurer have access to
• Apparently we need two executives signing off on using the card for purchases
  • "I'm stupid as fuck can you tell me what I need to write down," - Nene, who doesn't know about finances
• As per point 11.2 of our constitution, all transactions using the Unigames bank account need to be signed off on by 2 execs
• For the purposes of the card we think what we will do is at the point of purchase, have the person doing the food run call and verify execs via a phone call
• We plan on changing this at the AGM

Anna, Nene: Cook on regulations for a club card

Archiving

• No updates

Nene: Upload old minutes

Nene: Fix the old minutes

Organising Old Records

• No updates

Nene: Organise and scan the old records

Housekeeping

• No updates

Nene: Organise the email inbox

Meeting closed: 5:44 pm