Unigames Committee Meeting #31 - 14/10/2019

by Donald Sutherland 14/10/19

Unigames Committee Meeting #31 - 14/10/2019

Attending

  • Alaura
  • Aoibhinn
  • Taylor
  • Alistair
  • Amelia
  • Kyle
  • Emerald

Apologies

  • Donald
  • Elana

Absent

  • none

Meeting open: 12.22 AM

Reports:

President's Report:

  • What up, I'm now 2 job Alaura, possibly 3 after tomorrow.
  • Other then that Minimal committee stuff

Vice-President's Report:

  • Usual: sent emails and went to subcom meetings

Gatekeepers

  • no updates

Treasurer's Report:

  • Account balance: $2552.75
  • My computer isn't working? nope its unifi
  • Went to guild ball, went to relay for life and got injured
  • Finally got my hair dyed it cost 8 hours

Secretary's Report:

  • no report submitted

Librarian's Report:

  • Overdue items: spirit island and loveletter large
  • Emerald and I were the only ones left at relay for life by the end so we got the total to 420
  • Legs Oof
  • Updated the book buy post with the date.
  • Larp things

Fresher Rep's Report!:

  • Had a hectic weekend with many things happening so I didn't get anything done aah

OCM reports

  • legs hurt

Past action Items:

Alaura:

  • Chat with Winslade about future scheduling - not done
  • Go through Camp feedback and begin writing a handover - not done
  • Forward old alcohol agreement stuff to Manjedal including EMP & RMP - not done

Aoibhinn:

  • Look into Unigames solo Mega-Game-esque events a la Primarchs - not done

Taylor:

  • Do a full financial breakdown of camp - not done
  • Decide budget for book buy - not done
  • Follow up on grants - not done
  • Get in contact with Jacob to find out what is going on with future grants - not done
  • Get on top of shirts - not done

Donald:

  • Distribute the sealed league prizes - not done
  • Make an archive guide - not done
  • Make a post about the guild bathrooms - not done

Colin:

  • Draw up a collab procedure document - not done

Agenda

Usual Suspects:

Boardgames

  • Spoopy games happening on the 15th

  • Alaura: come in to run spook games

  • Chill study break boardgame night?
    • Co-op games
    • Alaura can run it

    • Colin: put up study break event up

RPGs

  • Dread happened last week
    • Game of 6
  • No One-shots til after exams

Magic

  • Stuff needs to be returned to Tactics still

  • Taylor: return magic stuff to tactics

  • Donald: Distribute the sealed league prizes

  • Throne of Eldraine sealed league may be popular
    • Likely should occur post exams/holiday sealed league

    • Alaura & Donald: organise advertising for holiday sealed league

Wargames

  • Measuring cupboards for new mini storages now
    • The new boxes will fit!
  • Post exams competetive games planned
    • Prizes will cost $12 total

    • Aoibhinn: EMP for wargames event/teach Kyle

    • Alaura & Donald: Advertising for wargaming

Fresher Campaigns

  • Amelia: Follow up on Steven and Merlin's resolved games

Collabs:

  • Collab procedure:

    • Colin: Draw up a collab procedure document

  • Aoibhinn: Watch out for board game events to snipe clubs for collabs

Events:

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June 2019]:

  • Alaura: Chat with Winslade about future scheduling

  • Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs

  • Alaura: Go through Camp feedback and begin writing a handover

  • Taylor: Do a full financial breakdown of camp

LARP1001

  • Reps: Colin, Emerald + Elana, Aoibhinn
  • Next one is this weekend
  • Committee needs to push engagement
  • Borrow out tresle table needs to be done on friday

OGM [10th September]:

  • Is Kyle on committee yet? -Taylor talked to them, it got lost

    • Donald: resend the changes to soc-secretary

Charity Vigil [28th/29th September]:

  • Reps: Colin, Taylor
  • Fine has been reduced to $140
    • UCC wants it to be split among the clubs
    • The subcommittee never agreed to the fine as they were not alerted to its existence, insufficent research done by UCC
  • As part of the initial agreement the clubs put in a pool of $10 each and was set aside as misc operating expenses
    • This money was to go to charity if not used
    • If the fine can be paid straight to the charity we are happy for this money to be used
    • Motion: Contingency money going towards to fine to the guild
      • 3 for, 4 against, motion does not pass -Motion: Contingency money going towards the fine If the fine is treated as a dontation
      • Unanimous, motion passes

  • Taylor: Talk to UCC about why we are not comfortable to pay the fine

  • Unigames and Unisfa made far more of a loss in food sales which go to the charity, UCC is able to absorb the fine far better than this club

  • Taylor: send Charity Vigil receipts to James

Relay for Life [12th/13th October]:

  • Reps: Taylor + Elana, Emerald
  • We have a list of complaints
    • Having Guild Ball the night before negatively affected sign ups and turn up
    • Early bird ending early makes the event inaccessible to students
    • Sign ups closing midday a week before the event, with only 2 days notice again made the event less accessible
    • The site map was released the morning of with no official boundaries for site allocations
    • Our 4 teams were collated into one team space
      • We were then given more spaces post being informed of this is
    • The shirts are non-UV protected we were not told this when asked to donate money for the shirt
    • The fencing was initially set up in some places overlapping with the track
    • The entrances and exits were not lined up with exits onto Oak lawn, people were not able enter the centre with out crossing the walkng lanes
    • The running lane did not have enough gaps to exit if you got tired or injured, half of the lap was blocked off without escape
    • Due to semester break being later there is too much line up with people doing assessments and study, The event was in week 10
  • Us going to Guild ball meant many of us came late to set up
    • This contributed to the space being set up as separate clubs instead of organising it more efficiently for sitting/sleeping ect
    • It was also less communal
  • We did not put up a schedule which negatively impacted us as we didn't know when people were turning up/leaving
    • Also meant we got less engagement when doing boardgames on the track
    • We need a smaller table for smaller player numbers
  • Cameron Hall won Best Team Spirit but no-one was there to recieve it
  • tdlr: successful fundraising but low turn out and lap total

  • Taylor: send on this feedback to relay organisers

MCW - Multicultral Week [17th October]:

  • We have a stall, 6PM-10PM
  • It's in Oak Lawn its this week
  • A few gatekeepers have signed up to help out
  • We should take down cheap soft drinks if we can
    • Amelia has an esky and can buy drinks/ice
    • If that happens Amelia is happy to absorb ice costs
  • Need tobring down detol/hand wipes as there will also be

Cameron Hall-oween [26th October]:

  • Reps: Aoibhinn, Amelia
  • Budget will be approved by circular
  • Under 10 tickets sold but the event is going ahead, many people have expressed wanting to buy at the door
    • Unigames suggests doing early bird next year to avoid this

Book Buy Semester 2:

  • Taylor: Decide budget for book buy

  • Monday the 21st at 6pm

Summer LARP:

  • Reps: Alistair, Elana, Emerald
  • Writers' meeting went well
    • Non subcom people turned up!
  • Sponsors are being looked into
    • Red Bull/V/Gateorade can be looked into
  • Last LARP1001 on 16th Nov event will promote Summer LARP

Un-Charity Vigil:

  • Don't need to look at this until Hall-oween is done
  • February

[REDACTED] 2020:

  • Tentative date: 19th-22nd of June 2020

  • Alaura: forward old alcohol agreement stuff to Manjedal including EMP & RMP BY NEXT WEEK

Guild

  • FilAus Incident:

    • Not recieved our apology

  • Tenancy cupboard allocations:

    • No updates

  • Elevator:

    • No updates

  • Grants:

    • ???

    • Taylor: Follow up on grants

    • Taylor: Get in contact with Jacob to find out what is going on with grants

  • SOC:

    • Next SOC meeting: 16th October
    • Elections this time
    • Also a Treasurers' summit
    • Things to bring up next meeting
      • mailing list
      • Our constitution has not been aproved with amendments
      • RO policy

  • Tenancy:

    • Next tenancy meeting was supposed to be on Wednesday but is instead in November.

    • Taylor: Write up an email with our concerns

    • Things to bring up next meeting:
      • None of the work orders are being done
        • Lights in loft and in CHall fire escape are problematic
        • Our floor is sinking
      • Full reallocation details
      • Bathrooms - holidays/after-hours-access, also we have 24 hour access year round
      • Not enough meetings this year
      • Who on the tenancy committee is still a voting member?
      • How's the elevator going?
      • Loft bins - no bin bags, no cleaning contract for upstairs, we need cleaning supplies
      • Busy bees should not be held in study break after a long weekend, makes it difficult to organise people to clean/attend meeting
      • We never got a common spaces list
    • Next tenancy meeting on the 20th Nov
    • Unisfa had bees

    • Taylor: contact Irene about the stairway lights

Room Update:

  • Speakers:

    • Alaura is compiling a shortlist

  • Bunnings things (summer job):

    • Fridge Whiteboard
      • Still need more magnets
    • Noodles
      • We still need to put them up
    • Floor felt
      • We got some floor felt
    • Tiny whiteboard
      • For long-term borrowing things
    • President's picture
      • Need the same type of magnets for the picture
      • Alternatively just tape it to the filing cabinet.

  • Wargaming shelf (summer job):

    • Colin: Get perspex

  • Storage solutions (summer job)

    • Things with lids
    • Need to move old folders into filing cabinet
    • We have magic "proxies" that we don't know what they are and they need to be sorted and stored appropriately
  • Storage boxes for minis are $21 each and have removable sections

Reimbursements:

  • none

General Business:

  • Embroidery:

    • Ongoing

  • New T-Shirts:

    • Taylor: Get on top of shirts

  • Archives:

    • Donald: Make an archive guide

  • Board games guide:

    • Nothing received yet

  • Food run:

    • We need one
    • Amelia can do one Thursday afternoon

  • Campus Toilets:

    • Donald: Make a post about the guild bathrooms

  • Prof Comp

    • Meeting today

  • Discord things (summer jobs):

    • Ongoing

  • Handovers:

    • The way we do handovers need to change
    • We currently treat the wrap-up meeting minutes as the "handover"
    • This is a bad idea
    • Make a document for each event, and copy and edit those documents each year
    • Taylor will test these changes with Charity Vigil

Donald: Make a list of summer jobs

Meeting closed: 13:43PM