Unigames Committee Meeting #31 - 14/10/2019

Attending

• Alaura
• Aoibhinn
• Taylor
• Alistair
• Amelia
• Kyle
• Emerald

Apologies

• Donald
• Elana

Absent

• none

Meeting open: 12.22 AM

Reports:

President's Report:

• What up, I'm now 2 job Alaura, possibly 3 after tomorrow.
• Other then that Minimal committee stuff

Vice-President's Report:

• Usual: sent emails and went to subcom meetings

  Gatekeepers

• no updates

Treasurer's Report:

• Account balance: $2552.75
• My computer isn't working? nope its unifi
• Went to guild ball, went to relay for life and got injured
• Finally got my hair dyed it cost 8 hours

Secretary's Report:

• no report submitted

Librarian's Report:

• Overdue items: spirit island and loveletter large
• Emerald and I were the only ones left at relay for life by the end so we got the total to 420
• Legs Oof
• Updated the book buy post with the date.
• Larp things

Fresher Rep's Report!:

• Had a hectic weekend with many things happening so I didn't get anything done aah

OCM reports

• legs hurt

Past action Items:

Alaura:

• Chat with Winslade about future scheduling - not done
• Go through Camp feedback and begin writing a handover - not done
• Forward old alcohol agreement stuff to Manjedal including EMP & RMP - not done

Aoibhinn:

• Look into Unigames solo Mega-Game-esque events a la Primarchs - not done

Taylor:

• Do a full financial breakdown of camp - not done
• Decide budget for book buy - not done
• Follow up on grants - not done
• Get in contact with Jacob to find out what is going on with future grants - not done
• Get on top of shirts - not done

Donald:

• Distribute the sealed league prizes - not done
• Make an archive guide - not done
• Make a post about the guild bathrooms - not done

Colin:

• Draw up a collab procedure document - not done

Agenda

Usual Suspects:

Boardgames

• Spoopy games happening on the 15th
• >Alaura: come in to run spook games
• Chill study break boardgame night?
  • Co-op games
  • Alaura can run it
  • >Colin: put up study break event up

RPGs

• Dread happened last week
  • Game of 6
• No One-shots til after exams

Magic

• Stuff needs to be returned to Tactics still
• >Taylor: return magic stuff to tactics
• >Donald: Distribute the sealed league prizes
• Throne of Eldraine sealed league may be popular
  • Likely should occur post exams/holiday sealed league
  • >Alaura & Donald: organise advertising for holiday sealed league

Wargames

• Measuring cupboards for new mini storages now
  • The new boxes will fit!
• Post exams competetive games planned
  • Prizes will cost $12 total
  • >Aoibhinn: EMP for wargames event/teach Kyle
  • >Alaura & Donald: Advertising for wargaming

Fresher Campaigns

• >Amelia: Follow up on Steven and Merlin's resolved games

Collabs:

• Collab procedure:
  • >Colin: Draw up a collab procedure document
• >Aoibhinn: Watch out for board game events to snipe clubs for collabs

Events:

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June 2019]:

• >Alaura: Chat with Winslade about future scheduling
• >Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs
• >Alaura: Go through Camp feedback and begin writing a handover
• >Taylor: Do a full financial breakdown of camp

LARP1001

• Reps: Colin, Emerald + Elana, Aoibhinn
• Next one is this weekend
• Committee needs to push engagement
• Borrow out tresle table needs to be done on friday

OGM [10th September]:

• Is Kyle on committee yet? -Taylor talked to them, it got lost
  • >Donald: resend the changes to soc-secretary

Charity Vigil [28th/29th September]:

• Reps: Colin, Taylor
• Fine has been reduced to $140
  • UCC wants it to be split among the clubs
  • The subcommittee never agreed to the fine as they were not alerted to its existence, insufficent research done by UCC
• As part of the initial agreement the clubs put in a pool of $10 each and was set aside as misc operating expenses
  • This money was to go to charity if not used
  • If the fine can be paid straight to the charity we are happy for this money to be used
  • Motion: Contingency money going towards to fine to the guild - 3 for, 4 against, motion does not pass -Motion: Contingency money going towards the fine If the fine is treated as a dontation - Unanimous, motion passes
    • >Taylor: Talk to UCC about why we are not comfortable to pay the fine
• Unigames and Unisfa made far more of a loss in food sales which go to the charity, UCC is able to absorb the fine far better than this club
• >Taylor: send Charity Vigil receipts to James

Relay for Life [12th/13th October]:

• Reps: Taylor + Elana, Emerald
• We have a list of complaints
  • Having Guild Ball the night before negatively affected sign ups and turn up
  • Early bird ending early makes the event inaccessible to students
  • Sign ups closing midday a week before the event, with only 2 days notice again made the event less accessible
  • The site map was released the morning of with no official boundaries for site allocations
  • Our 4 teams were collated into one team space
    • We were then given more spaces post being informed of this is
  • The shirts are non-UV protected we were not told this when asked to donate money for the shirt
  • The fencing was initially set up in some places overlapping with the track
  • The entrances and exits were not lined up with exits onto Oak lawn, people were not able enter the centre with out crossing the walkng lanes
  • The running lane did not have enough gaps to exit if you got tired or injured, half of the lap was blocked off without escape
  • Due to semester break being later there is too much line up with people doing assessments and study, The event was in week 10
• Us going to Guild ball meant many of us came late to set up
  • This contributed to the space being set up as separate clubs instead of organising it more efficiently for sitting/sleeping ect
  • It was also less communal
• We did not put up a schedule which negatively impacted us as we didn't know when people were turning up/leaving
  • Also meant we got less engagement when doing boardgames on the track
  • We need a smaller table for smaller player numbers
• Cameron Hall won Best Team Spirit but no-one was there to recieve it
• tdlr: successful fundraising but low turn out and lap total
• >Taylor: send on this feedback to relay organisers

MCW - Multicultral Week [17th October]:

• We have a stall, 6PM-10PM
• It's in Oak Lawn its this week
• A few gatekeepers have signed up to help out
• We should take down cheap soft drinks if we can
  • Amelia has an esky and can buy drinks/ice
  • If that happens Amelia is happy to absorb ice costs
• Need tobring down detol/hand wipes as there will also be

Cameron Hall-oween [26th October]:

• Reps: Aoibhinn, Amelia
• Budget will be approved by circular
• Under 10 tickets sold but the event is going ahead, many people have expressed wanting to buy at the door
  • Unigames suggests doing early bird next year to avoid this

Book Buy Semester 2:

• >Taylor: Decide budget for book buy
• Monday the 21st at 6pm

Summer LARP:

• Reps: Alistair, Elana, Emerald
• Writers' meeting went well
  • Non subcom people turned up!
• Sponsors are being looked into
  • Red Bull/V/Gateorade can be looked into
• Last LARP1001 on 16th Nov event will promote Summer LARP

Un-Charity Vigil:

• Don't need to look at this until Hall-oween is done
• February

[REDACTED] 2020:

• Tentative date: 19th-22nd of June 2020
• >Alaura: forward old alcohol agreement stuff to Manjedal including EMP & RMP BY NEXT WEEK

Guild

• FilAus Incident:

  • Not recieved our apology

• Tenancy cupboard allocations:

  • No updates

• Elevator:

  • No updates

• Grants:

  • ???
  • >Taylor: Follow up on grants
  • >Taylor: Get in contact with Jacob to find out what is going on with grants

• SOC:

  • Next SOC meeting: 16th October
  • Elections this time
  • Also a Treasurers' summit
  • Things to bring up next meeting
    • mailing list
    • Our constitution has not been aproved with amendments
    • RO policy

• Tenancy:

  • Next tenancy meeting was supposed to be on Wednesday but is instead in November.
  • >Taylor: Write up an email with our concerns
  • Things to bring up next meeting:
    • None of the work orders are being done
      • Lights in loft and in CHall fire escape are problematic
      • Our floor is sinking
    • Full reallocation details
    • Bathrooms - holidays/after-hours-access, also we have 24 hour access year round
    • Not enough meetings this year
    • Who on the tenancy committee is still a voting member?
    • How's the elevator going?
    • Loft bins - no bin bags, no cleaning contract for upstairs, we need cleaning supplies
    • Busy bees should not be held in study break after a long weekend, makes it difficult to organise people to clean/attend meeting
    • We never got a common spaces list
  • Next tenancy meeting on the 20th Nov
  • Unisfa had bees
  • >Taylor: contact Irene about the stairway lights

Room Update:

• Speakers:

  • Alaura is compiling a shortlist

• Bunnings things (summer job):

  • Fridge Whiteboard
    • Still need more magnets
  • Noodles
    • We still need to put them up
  • Floor felt
    • We got some floor felt
  • Tiny whiteboard
    • For long-term borrowing things
  • President's picture
    • Need the same type of magnets for the picture
    • Alternatively just tape it to the filing cabinet.

• Wargaming shelf (summer job):

  • Colin: Get perspex

    • Storage solutions (summer job)
    • Things with lids
    • Need to move old folders into filing cabinet
    • We have magic "proxies" that we don't know what they are and they need to be sorted and stored appropriately
    • Storage boxes for minis are $21 each and have removable sections

Reimbursements:

• none

General Business:

• Embroidery:

  • Ongoing

• New T-Shirts:

  • >Taylor: Get on top of shirts

• Archives:

  • >Donald: Make an archive guide

• Board games guide:

  • Nothing received yet

• Food run:

  • We need one
  • Amelia can do one Thursday afternoon

• Campus Toilets:

  • >Donald: Make a post about the guild bathrooms

• Prof Comp

  • Meeting today

• Discord things (summer jobs):

  • Ongoing

• Handovers:

  • The way we do handovers need to change
  • We currently treat the wrap-up meeting minutes as the "handover"
  • This is a bad idea
  • Make a document for each event, and copy and edit those documents each year
  • Taylor will test these changes with Charity Vigil

Donald: Make a list of summer jobs

Meeting closed: 13:43PM