Unigames Committee Meeting #31 - 28/09/2026

tags: committee meeting 2026

Attending

• Nene
• Ella
• Apollo
• Lucy
• Valerie
• Ronan (online)
• Kynan
• Nate
• Rex
• Sophie

Apologies

• Connor

Absent

Meeting scheduled: 4:00 pm

Meeting open: 4:01 pm

Reports:

President's Report (Nene):

• relay for life posted about
• relay for life also this weekend!!
• blood bowl badges half made before something occurred
• one million assignments due
• song of the week is autobahn by kim petras

Vice President's Report (Ella):

• ♡ ran afterhours! How fun!
• ☆ Advertising for pyjama party... its gonna be huge
• ♡ writing club award applications
• ☆ emailing people
• ♡ vast joint camp work
• ☆ Hype James for afterhours!!

Treasurer's Report (Apollo):

• so many assignments, so little time
• ashnikko concert tomorrow hype!!!!!

CommBank Account Balance: $1,366.02

Guild Account Balance: $6,200.55

Total Balance: $7,566.57

Secretary's Report (Lucy):

• Ran intro to warmachine
• Weekly What's On is on
• Glass writing
• HEATHERS THIS FRIDAYYYYY
• ദ്ദി ༎ຶ‿༎ຶ )

Librarian's Report (Valerie):

• I ran no games games
• I was at afterhours
• there is a new game in the library yum
• 600 words into my 13000 word report

Fresher Rep's Report (Ronan):

• nothing ever happens
• uni is happening to me

OCMs' Reports (Kynan, Nate, Rex, Sophie):

• Kynan
  • Booster box buying
  • Prerelease weirdness
  • :blowfish:
• Nate:
  • I just chill
  • because nothing ever happens ig
• Rex:
  • blood bowl not happen
  • relay this week. Have been jogging.
  • study
• Sophie:
  • haven’t done anything??? At all??
  • never attend any events
  • never pick up any action items
  • not joking help

Immediate Past President's Report (Connor):

• Whatever bring you that immense joy, do that, that’s your luxury

Past Action Items:

• Action Items:
• Nene:
  • Done
    • Post Relay 4 Life advertising
  • In progress
    • Email and get grant paraphernalia from Tactics
  • Not done
    • Write and apply for SOC Best Club and Community Engagement
    • Email GGs about committee discount
    • Set up committee Discord account
• Ella:
  • Done
    • Make a really good Intro to Warmachine bump
  • In progress
    • Organise Cat Haven Collab
    • Write and apply for PAC Best Community Engagement
    • Correspond with hoodies
• Apollo:
  • In progress
    • Do the square again
• Lucy:
  • Done
    • Weekly advertising posts
  • In progress
    • Do EMP, room booking, and advertising for the Warhammer Tournaments
    • Make Blood Bowl tokens
    • Do gatekeeper FAQ doc
    • Organise google drive
• Valerie:
  • Done
    • Do Reality Fracture Draft advertising
  • Not done
    • Update Pokemon decks
    • Reach out for assistance for book binding
• Ronan:
  • In progress
    • Handover for fresher campaigns
    • Poster for general advertising
  • Not done
    • Message unallocated freshers
• Kynan:
  • Done
    • Get Reality Fracture booster boxes

Boardgames

We Ran Out of Games Games - Week 9, Tuesday September 22nd, 5-8pm

• It's been!
  • Attendance of 10!
    • Pretty Popular
• Cards against Humanity + Shitler
• No funny jokes in the minutes

Quick Games - Week 11, Thursday October 8th, 3-6pm

• Advertising was out today
• EMP done
• People have one second of time so the games are gonna be really fast! Quick, even
  • Bananagrams
  • Speed
  • Sushi Go
  • Hive Pocket
  • Codenames
  • Skull
• No updates

RPGs

Diceless RPGs

• Lucy really wants to run diceless systems
  • Amber Diceless
  • Lords of Gossamer and Shadow
  • Alice is Missing
    • This one could be in the CCZ?
• No-one is free to run this so it will be postponed
  • We can run this Study Week?
    • Lucy will reach to people and see what happens

Lucy: Contact GMs for Diceless and do EMP

Cardgames

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Marvel is still here
• Hobbit is (still) out
• We have reality fracture (not out yet)

F/SNoM

• So close to the end of semester isn't really the best time to assess attendance of events in an accessible venue
  • It will also be booked out during exams
  • F/SNoM may not happen for a little while...
• No updates

Reality Fracture Prerelease - Sunday 4th of October @12pm

• Has been moved to the 4th
• We're running this with 2 booster boxes instead
• We shall bump again

Kynan: Bump Reality Fracture

Other TCGs

Deck maintenance

• A member Ash has mentioned wanting to write instructions on how to use the decks and the sideboards
  • Ash has done 1/4 decks
    • No updates
• 7 point decks have been updated
• Some old commander decks need to be updated
  • Horde of Notions
  • Radha
  • Shao Jun
• We'll need to have an approximate price for the adjustments to be made
  • Estimated ~$200 for all changes (probably $40 just for updating Shao Jun and Radha)
    • Radha and Shao Jun need to be updated, HoN should be replaced
• HoN could be auctioned at Uncharity, and we could have a stretch goal for a new commander deck
• No updates

Wargaming

Warhammer

Warhammer Tournament

• Lucy is currently planning the next 2 tournaments
  • Lucy has messaged Matt
    • 21st November
    • 30th January
• Rough dates for now
• No updates

Lucy: Do EMP, room booking, and advertising for the Warhammer Tournaments

Blood Bowl

• Tokens need to be made
  • Not enough resin...need to order more
    • Resin on order
• No updates

Lucy: Make Blood Bowl tokens

Bloodbowl for Life

• We have cancelled the event
  • Not enough sign ups and busy time of the year
• Might be better to run during the holidays
  • Possibly a short term holiday league?

Intro to Warmachine - 27th September @10am to 5pm

• Attendance: 1
• We should get some resources
  • A lot of the the models are available for 3D printing
• Also more accessible than warhammer
• Probably a good event to run in fresher week

Collaborative Events

Afterhours (UniSFA + Unigames) - Thursday 24th September @5pm

• It's been!
  • Attendance of 13
• Ride the Cyclone + Hamilton!
  • Was great
    • Food even greater
• James is thinking of doing tickets for the next one

Cat Haven Collab

• Ella is organising this finally
• It will be in end of semester study break
• Ella is looking at indoor venues such as Ezone
  • Venues have said that it must be outside unless they are service kittens
    • They might be!
• We have Calico now
• They have emailed back, but dates are a bit of an issue
  • Could be a January event?
  • Ella is looking at between the 8th and 12th of November
  • Ella has sent another email
• No updates

Ella: Organise Cat Haven Collab

Major Events

Cam Hall Quiz Night - September 10th

• Reps: Nate (Light), Lucy (Dark)
• Budget should be hopefully be approved this week
  • Profit??!!
• Meeting tomorrow

Relay 4 Life - 3rd to 4th of October

• Reps: Rex, Nene
  • UniSFA's reps are James B (VP), and Meryn (OCM)
    • UWASCA may also join
  • Unigames goes Unifast lives again
• Advertising posted
• Wow, it's this weekend!
• Nene will bump with schedule
  • And bump for UV rating on the day
• Gazebo, esky, sunscreen, ice, gatorade, water need to be obtained
  • Motion to budget for $50 for ice, water and gatorade for R4L
    • Passes unanimously

Nene: Do R4L updates

Nene: Get R4L supplies

UWASCA + Unigames Collab - Week 8, Saturday 19th September @12-3pm

• Reps: Ronan, Kynan, Valerie, Ella
• It was on Saturday!
• Attendance: 20
  • Some people bought tickets but did not show up...
• There was a lot of issues with getting the room on the day, because another club had a performance but had not booked the room and they would not move
  • We ended up starting about an hour late
  • A lot of attendees showed up late too... so it was fine?
  • It was still really difficult because we had booked the room and had to cook food
• Chrome is making a feedback form
• Ronan has a lot of shortbread
• Waiting on budget

Creature Camp - 13th-16th November

• Reps: Ella, Sophie, Valerie
  • Camp leaders are Ella (Unigames), Diarmuid (UCC), Pranav (UniSFA)
• Budget has been made
  • it has been approved by subcom
• Motion to approve the 2026 Joint Camp Budget
  • Passes
• SSAF has given only Unigames the funding
  • We'll need to confirm some things about profits
• EMP is approved
• Advertising is out!
• First aid is being sorted out
• We think that we should focus our efforts into running events other than oneshots at camp
  • Perhaps an organised Blood on the Clocktower game?
    • It will be Saturday at noon
    • It will probably have to run outside
• We need to discuss which of us will be there and organise a roster
  • Ella, Valerie, Sophie, Nene, Apollo are coming and can go on the roster
    • Admin stuff:
      • People who have RSA: Apollo, Lucy, Nate
      • People who can be emergency drivers: Nene
    • Events:
      • Assassins: Nene
      • BotC: Valerie, Leo (volunteered)
      • Quiz: Sophie
      • LARP: Ella
• Click and Collect may be organised for food
  • Discussions occuring
• 3 tickets sold in Unigames

Unigames Pyjama Party - Saturday 7th November @6-11pm

• Ella wants to run a pyjama party in the loft
• EMP, room booking, projector and projector screen are done and booked
• There will be games, snacks, and movies!
  • kind of like Unigames does Charity Vigil, but in PJs and with set end time
• Right after exams end
  • Busy Bee will be on the same day, so the loft will be clean
• Ella has made a budget
  • Tickets will cost $5, this will cover food
• Advertising is out

Far Future Events

Uncharity

• Reps: Nate, Valerie
• Reach out immediately after sem 2 exams

Unigames Redacted 2027 - 2 to 5th July

• Booking for next year has been confirmed
• Deposit has been paid

Fresher Zone

Fresher Campaigns

• Ronan has done it what a KING
• He is still writing the handover
• He is also messaging unallocated freshers
• No updates

Ronan: Handover for fresher campaigns

Ronan: Message unallocated freshers

Reimbursements

• Done

  • $41.10 to Ronan for BOTC feast
  • $34.80 to Nene for food run

• Motion to transfer $41.10 to Ronan via the commbank for BOTC feast

  • Passes unanimously
• Motion to transfer $34.80 to Nene via the commbank for food run
  • Passes unanimously

Guild

SOCPAC Meetings

• There will be one on the 29th of September
  • Ella will endeavour to be there
  • Nene will try be online

Grants

• We have got the grant back!
  • We applied for:
    • Game Replacements ($323.70):
      • Secret Hitler
      • Fabula Ultima
      • Skull
      • Bananagrams
      • Cards Against Humanity
      • Playing Cards x3
      • Low Vision Playing Cards x1
      • Whiteboard Markers for Just One
    • Game Addition:
      • Coup (to have two copies)
    • Card Deck Sleeves and Deckboxes($174.76):
      • 8x packs of coloured standard card sleeves
      • 6x deckboxes
    • Book Binding/Repair Materials ($143.20)
      • Non-Acidic PVA glue x3
      • Document repair tape x3
      • Paintbrushes (21 pack)
    • Totalled $641.66 (including discounts from sponsors when available)
• We have been awarded the grant limit of $500, so we must decide what to spend it on
  • Priorities are card sleeves, deckboxes, and book binding materials, and we will pick out the game replacements to get (with $180.04)
    • Secret Hitler
    • Bananagrams
    • Playing cards
    • Whiteboard markers
• We have got the money! We have $500
• Valerie thinks Pathfinder 1e may be better than Shitler
  • Pathfinder is also cheaper
  • We all agree
• We'll wait for Tactic's reply before we decide to redo the games

Valerie: Investigate Pathfinder 1e price

Email and get grant paraphernalia from Tactics

Club awards

• Applying for:
• Ella
  • PAC awards
    • Best community engagement
    • Best collaboration
• Nene
  • SOC awards
    • Best Club
    • Community Engagement

Ella: Write and apply for PAC Best Community Engagement

Nene: Write and apply for SOC Best Club and Community Engagement

Tenancy

• Discussed earlier this year how much we'd opened the rooms
  • Ella has calculated this on a spreadsheet
• Also tracked event attendance
• Allocations next year might be weird due to renovations

General Business

Gatekeepers

• Lucy is doing FAQ doc

Lucy: Do gatekeeper FAQ doc

Ella: Do new gatekeeper photos

Webkeepers

• No updates

General Unigames Advertising

• General advertising posters for guild screens are in progress
• Weekly What's On has been posted
  • There's been a lot of bumps this week
    • This was kinda necessary for this week but we'll aim to reduce it

Lucy: Weekly advertising posts

Ronan: Poster for general advertising

Merch

• Lucy has posted the advertising and form for stickers
  • Has been pushed to November 1st
    • Lucy shall bump again
  • Lucy will also organise the general stickers
• Ella is following up on the extra hoodies
  • We got a response
    • They said that they will be dispatched in October

Ella: Correspond with hoodies

Lucy: Bump stickers again

Lucy: Organise non comp stickers

Room Updates

• The whiteboard needs to go up
  • We'll contact tenancy due to some issues with the wall, it is straight brick behind that whiteboard when you try and peel it off
  • Nene emailed them
    • Ollie Barrett said that renovations will happen soon so it is okay
    • How soon? There is just not enough information
• No updates

Busy Bee - Saturday, 7th of November

• The next one will be at the end of semester 2
  • It's worth contacting clubs/gatekeepers asap
    • We'll make a list of assumed attendees

Lucy: Contact gates/clubs for busy bees

Library

• Pokemon and 7-Point club decks are borrowable!
• Pokemon decks are out of circulation... still
• Thunderroad Vendetta has been added! (Thanks Valerie for adding)
• 27 games for bookbuy...(maybe 28)

Valerie: Update Pokemon Decks

Semester 1 Bookbuy

• Book buy has been!
• We are still waiting on the following resources:
  • RPGs
    • Shadowrun 6e: Hong Kong
  • Boardgames
    • Terraria (Expected in December)
• We have acquired:
  • Calico
  • Stardew Valley
  • Articulate
  • Wingspan: Oceania Expansion
  • Pico
  • Lying Pirates
  • Vampire: The Masquerade 20th Anniversary Edition
  • Paranoia (2023)
• No updates

Semester 2 Bookbuy

• Announced!
  • There are already a bunch of suggestions!
    • If you suggest a game we are guaranteed to get it (true not a lie) so now is a good time
• The Book Buy meeting has been organised
  • 22nd of October @11am
• Submissions will close on the 15th of October

Mini Stuff

• Lucy still painting them
  • Awwughhhh
• Valerie has been cleaning the (general) minis
  • Supposedly

Donations

• Someone would like to donate Thunder Road Vendetta
• Motion to approve Thunder Road Vendetta
  • Passes unanimously
    • Added to library

Library Maintenance

• There are some books falling apart
  • We will get the book binding supplies from SPG grant
• Game repairs
• A packing guide for Root should be made
• No updates

Valerie: Reach out for assistance for book binding

General Maintenance

• No updates

Food Runs

• No need for one this week

Phoenix: One Man's Trash - Wednesday 30th of September @4pm

• A theme will be thought about
  • Ella is busy for this date
• We won't run this one

Committee Business

Sponsors

• Good Games Morely will only be able to provide us with Universes Beyond pre-release kits from now on
• Nene will need to have a meeting with them
  • They're busy so will likely be during study week

Nene: Email about GGs meeting

Banking

• Square still having issues
  • Needs to be done ASAP
  • Apollo will handle this when Anna is in
• Non-profit Assessment
  • Due to our ABN we are required to notify of this by Nov 2nd
• Surcharges are no longer legal from October 1st
  • Apollo thought about making the price slightly more expensive to account for surcharge
  • The surcharge isn't high enough for this to really matter, we can probably just absorb it
• Motion to approve having over $1000 in x bank account
  • Passes unanimously

Apollo: Do the square again

Discord

• Apollo would like to look into a committee Discord account
  • A joint committee Discord account to oversee the server and edit quick links without reposting them
  • UniSFA does this
  • We will do this. We are awesome
• No updates

Nene: Set up committee Discord account

Meeting time

• We can have a new meeting time from study break
  • Meetings will be Thursdays 12pm in the holidays

Approvals by Circular

• $700 for 3 reality fracture booster boxes
  • Passed unanimously

Google Drive

• The organisation of the google drive is in progress
• Lucy is getting some old event docs from older members for archive purposes
  • No updates

Lucy: Organise google drive

Archiving

• Nene is working on old minutes

Close section Open: 5:04pm

Close section Closed: 5:15pm

Meeting Closed: 5:15pm