Unigames Committee Meeting #32 - 5/10/2026

tags: committee meeting 2026

Attending

• Nene
• Ella
• Valerie
• Ronan
• Kynan
• Nate
• Rex (Online)
• Sophie

Apologies

• Lucy
• Connor

Absent

Meeting scheduled: 4:00 pm

Meeting open: 4:06 pm

Reports:

President's Report (Nene):

• relay for life happened! reginald keith parnell IV is a king among men
• the dj from emas at 5-6 am is an adonis among men
• submissions for best club and best community engagement submitted
• song of this week is you're serving nothing but lies here (and i'm not hungry) by bam-bam

Vice President's Report (Ella):

• ♡ I did like maybe all of our money stuff
• ☆ organised ogm!
• ♡ wrote 3 club award applications with the help of valerie
• ☆ 100 laps at relay!
• ♡ hype rex for doing around 262 laps in secret

Account Balance

Commbank account balance: $789.24

Guild account balance: $11,060.55

Total balance: $11,849.79

Secretary's Report (Lucy):

• Announced OGM
• That’s about it
• HEATHERS WAS SO GOOOOOD

Librarian's Report (Valerie):

• 5,000 words into my 11 essays
• I wrote a bunch of and made beautiful the pac awards
• made a poster
• I was in the clubroom a lot
• finished atla, I love screening things

Fresher Rep's Report (Ronan):

• uni consumed me but now i am better i think
• not much done apologies

OCMs' Reports (Kynan, Nate, Rex, Sophie):

• Kynan:
  • Ran reality fracture sealed
  • Busted arm as divine punishment for not attending relay
• Nate:
  • for the haters that say I do nothing, they are right
  • one day the budget will be approved and the lands will sing once more
  • but for now I cry from the agony of engineering
• Rex:
  • I have so much to do!
  • didn’t do it tho
  • been jogging
  • 162 laps
• Sophie:
  • once again not doing any committee work whatsoever
  • goddamn these bite marks? Deep in my arteries?
  • congrats relay people
  • goddamn these vampires? For what they’ve done to me?

Immediate Past President's Report (Connor):

• Your reign on the top was short like leprechauns

Past Action Items:

• Nene:

  • Done:
    • Do R4L updates
    • Get R4L supplies
    • Write and apply for SOC Best Club and Community Engagement
  • Not Done:
    • Email about GGs meeting
    • Set up committee Discord account

• Ella:

  • Done:
    • Correspond with hoodies
    • Write and apply for PAC Best Community Engagement
  • Not Done:
    • Do new gatekeeper photos
    • Organise Cat Haven Collab

• Lucy:

  • In Progress:
    • Do EMP, room booking, and advertising for the Warhammer Tournaments
    • Make Blood Bowl tokens
    • Do gatekeeper FAQ doc
    • Contact gates/clubs for busy bees
    • Organise google drive
  • Not Done:
    • Contact GMs for Diceless and do EMP
    • Weekly advertising posts
    • Bump stickers again
    • Organise non comp stickers

• Valerie:

  • Done:
    • Investigate Pathfinder 1e price
  • Not Done:
    • Update Pokemon Decks
    • Reach out for assistance for book binding

• Ronan:

  • In Progress:
    • Handover for fresher campaigns
    • Poster for general advertising
  • Not Done:
    • Message unallocated freshers

• Kynan:

  • Done:
    • Bump Reality Fracture

Boardgames

Quick Games - Week 11, Thursday October 8th, 3-6pm

• It is this Thursday!
• People have one second of time so the games are gonna be really fast! Quick, even
  • Bananagrams
  • Speed
  • Sushi Go
  • Hive Pocket
  • Codenames
  • Skull
• Sophie will be there

Finance Games - Monday 19th October 12pm

• We could do a board game event before OGM, and then tell people to go to the OGM
  • Monopoly
  • Cash n Guns
  • Splendor
  • Citadels
  • Lying Pirates
  • Funemployed
  • Brass Birmingham
• Ergo, games with money
  • We will use the monopoly cash to buy OGM pizza?

Ella: Do EMP and advertising for Finance Games

UWA College Collab 2

• UWA College is interested on running a 1-2pm event with us again, from some date after the 19th of October
  • Attendance last time was very low
  • Date and time of 1-2pm is really not ideal
  • They can just borrow games, but don't want to leave them unattended, and want us there to monitor game safety
• Sophie will email them back and say no... we don't want to do it

Sophie: Email back UWA College

RPGs

Diceless RPGs

• Lucy really wants to run diceless systems
  • Amber Diceless
  • Lords of Gossamer and Shadow
  • Alice is Missing
    • This one could be in the CCZ?
• No-one is free to run this so it will be postponed
  • We can run this Study Week?
    • Lucy will reach to people and see what happens
• No updates

Lucy: Contact GMs for Diceless and do EMP

Cardgames

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Marvel has 1 single pack
• Hobbit is (still) out
• We have 2 boxes of Reality Fracture but it is hidden for now

F/SNoM

• So close to the end of semester isn't really the best time to assess attendance of events in an accessible venue
  • It will also be booked out during exams
  • F/SNoM may not happen for a little while...
• No updates

Reality Fracture Prereleaseish - Sunday 4th of October @12pm

• It happened
• Attendance of 6
• 7 people signed up...
• Hopefully prereleases in the future will be fine from now on

Other TCGs

Card Wars SAE Collab

• A student at SAE has contacted us and is interested in collaborating
  • They are composing an Adventure Time inspired soundtrack to perform at an event
  • They are hoping this event will be based around the Adventure Time game Card Wars
• We don't have Card Wars!
  • Not sure how many people are interested in it either
• Kynan will tell them that if they have it, we can run it

Kynan: Corroborate with SAE collaboration

Deck Maintenance

• A member Ash has mentioned wanting to write instructions on how to use the decks and the sideboards
  • Ash has done 1/4 decks
    • No updates
• 7 point decks need to be updated, again
  • There is a new point list, again
    • Kynan will do it! (again)
• Some old commander decks need to be updated
  • Horde of Notions
  • Radha
  • Shao Jun
• We'll need to have an approximate price for the adjustments to be made
  • Estimated ~$200 for all changes (probably $40 just for updating Shao Jun and Radha)
    • Radha and Shao Jun need to be updated, HoN should be replaced
• HoN could be auctioned at Uncharity, and we could have a stretch goal for a new commander deck

Kynan: Update 7pt decks

Wargaming

Warhammer

Warhammer Tournament

• Lucy is currently planning the next 2 tournaments
  • Lucy has messaged Matt
    • 21st November
    • 30th January
• Rough dates for now
• No updates

Lucy: Do EMP, room booking, and advertising for the Warhammer Tournaments

Blood Bowl

• Tokens need to be made
  • Not enough resin...need to order more
    • Resin on order
• No updates

Lucy: Make Blood Bowl tokens

Collaborative Events

Cat Haven Collab

• Ella is organising this finally
• It will be in end of semester study break
• Ella is looking at indoor venues such as Ezone
  • Venues have said that it must be outside unless they are service kittens
    • They might be!
• They have emailed back, but dates are a bit of an issue
  • Could be a January event?
  • Ella is looking at between the 8th and 12th of November
  • Ella has sent another email
• No updates

Ella: Organise Cat Haven Collab

Major Events

Cam Hall Quiz Night - September 10th

• Reps: Nate (Light), Lucy (Dark)
• Budget should be hopefully be approved this week
  • We have to send a bunch of money to people according to the profit split
• Motion to approve the Cam Hall Quiz Night budget
  • Passes unanimously

Relay 4 Life - 3rd to 4th of October

• Reps: Rex, Nene
• It happened!
  • UniSFA's reps are James B (VP), and Meryn (OCM)
    • UWASCA also joined
  • Unigames goes Unifast lives again
• Attendance was around 8
• Rex ran a terrifying number of laps (24km running, ~20km walking)
  • Thank you for being there the whole time Rex! Putting in the effort of 5 men
• Nene bought ice, gatorade, and a bunch of stuff
  • It cost about $45, we will deal with that next week
  • Unigames brought most of the supplies to the event, UniSFA brought books but they were the books that were for disposal, and also did not remain in the tent for the whole event
• We could have a theme for the next R4L
  • We should think about who we collaborate with next year, UWASCA did not bring a lot of materials, attendance, or helped with setup/pack down
• Ella guarantees 1 million attendees for R4L 2027

UWASCA + Unigames Collab - Week 8, Saturday 19th September @12-3pm

• Reps: Ronan, Kynan, Valerie, Ella
• Attendance: 20
• Chrome is making a feedback form
  • It might be too late now
• Ronan has a lot of shortbread
• Waiting on budget
  • Kynan is making a profit split

Creature Camp - 13th-16th November

• Reps: Ella, Sophie, Valerie
  • Camp leaders are Ella (Unigames), Diarmuid (UCC), Pranav (UniSFA)
• Roster is being sorted out, primarily needs filling in car schedule and RSA- but confirming with other clubs
• We will be running:
  • Assassins (Nene)
  • Crafts (Ella and Sophie)
    • Mural...
  • LARP (Ella)
  • BotC (Valerie and Leo)
  • Quiz (Sophie)
• Other events run at camp will be:
  • Trope talks
  • Screenings
  • LAN
  • Debates
• Tickets are currently $95
  • Until the 30th of October, when early bird sales end
  • They will then be $105
  • Tickets do not include snack voucher
• UniSFA has sold 7 tickets, UCC has sold 1, and we have sold 7
  • A total of 15 tickets have been sold
  • We have a bunch more reserved for people on job rosters and whatnot

Unigames Pyjama Party - Saturday 7th November @6-11pm

• Ella wants to run a pyjama party in the loft
• EMP, room booking, projector and projector screen are done and booked
• There will be games, snacks, and movies!
  • kind of like Unigames does Charity Vigil, but in PJs and with set end time
• Right after exams end
  • Busy Bee will be on the same day, so the loft will be clean
• Ella has made a budget
  • Tickets will cost $5, this will cover food
• Advertising is out
• No updates

Far Future Events

Uncharity

• Reps: Nate, Valerie
• Reach out immediately after sem 2 exams

Unigames Redacted 2027 - 2 to 5th July

• Booking for next year has been confirmed
• Deposit has been paid

Fresher Zone

Fresher Campaigns

• Ronan has done it what a KING
• He is still writing the handover
• No updates

Ronan: Handover for fresher campaigns

Reimbursements

• Done
• In Progress
• Unsubmitted

Guild

SOCPAC Meetings

• There was one on the 29th of September
  • Ella, Valerie, and Nene were there
    • But Nene was online
      • He might have been playing Deadlock, it's unclear
• Sem 2 grant is due 30th of October!
• They pulled the SOC awards back 2 days, they were due October 4th instead of 6th

Grants

SPG Grant

• We have got the money! We have $500
• Valerie thinks Pathfinder 1e may be better than Shitler
  • However, it is seemingly impossible to source
• We will be prioritising:
  • 3 x playing cards
  • 1 x low vision playing cards
  • whiteboard markers
  • bananagrams
  • 6 x clear deckboxes
  • 8 x 100 card sleeves
  • Coup
  • Non-acidic PVA glue
  • Document repair tape
  • Paintbrushes
• Discussion:
  • Purchasing of items does not perfectly match up to $500
  • If we get all items listed above, the total cost is $511.02
  • Do we want to remove any items to prevent extra spending?
• Motion to spend an extra $11.02 for SPG grant items
  • Passes unanimously

Ella: Get the SPG grant stuff

Semester 2 Grant

• We're buying things! It is due October 30th
  • What are we buying
  • A riddle!
• We will look into this

Club Awards

• Applied for:
• Ella
  • PAC awards
    • Best Community Engagement
    • Best Collaboration
  • SOC Best President
• Nene
  • SOC awards
    • Best Club
    • Community Engagement
• Valerie helped write PAC awards also
• We will win all of them

Tenancy

• Discussed earlier this year how much we'd opened the rooms
  • Ella has calculated this on a spreadsheet
• Also tracked event attendance
• Allocations next year might be weird due to renovations

General Business

Gatekeepers

• Lucy is doing FAQ doc

Lucy: Do gatekeeper FAQ doc

Nene: Do new gatekeeper photos

Webkeepers

• They have enough water
• They are ok

General Unigames Advertising

• General advertising posters for guild screens are in progress
• Weekly What's On wasn't posted
  • We just have Quick Games

Lucy: Weekly advertising posts

Ronan: Poster for general advertising

Merch

• Lucy has posted the advertising and form for stickers
  • Has been pushed to November 1st
    • Lucy shall bump again
  • Lucy will also organise the general stickers
• Ella is following up on the extra hoodies
  • We got a response
    • They said that they will be dispatched in October

Ella: Correspond with hoodies

Lucy: Bump stickers again

Lucy: Organise non comp stickers

Room Updates

• The whiteboard needs to go up
  • We'll contact tenancy due to some issues with the wall, it is straight brick behind that whiteboard when you try and peel it off
  • Nene emailed them
    • Ollie Barrett said that renovations will happen soon so it is okay
    • How soon? There is just not enough information
• No updates

Busy Bee - Saturday, 7th of November

• The next one will be at the end of semester 2
  • The clubs have been contacted
    • We'll make a list of assumed attendees

Lucy: Contact Gatekeepers for busy bees

Library

• Pokemon decks are out of circulation... still

Valerie: Update Pokemon Decks

Semester 1 Bookbuy

• Book buy has been!
• We are still waiting on the following resources:
  • RPGs
    • Shadowrun 6e: Hong Kong
  • Boardgames
    • Terraria (Expected in December)
• We have acquired:
  • Calico
  • Stardew Valley
  • Articulate
  • Wingspan: Oceania Expansion
  • Pico
  • Lying Pirates
  • Vampire: The Masquerade 20th Anniversary Edition
  • Paranoia (2023)
• No updates

Semester 2 Bookbuy

• Announced!
  • There are already a bunch of suggestions!
    • If you suggest a game we are guaranteed to get it (true not a lie) so now is a good time
• The Book Buy meeting has been organised
  • 22nd of October @11am
• Submissions will close on the 15th of October in TEN days

Mini Stuff

• Lucy still painting them
  • Awwughhhh
• Valerie has been cleaning the (general) minis
  • Supposedly

Donations

• We have been offered a bunch of Australian Realms magazines

Valerie: Follow up about magazine donations

Library Maintenance

• There are some books falling apart
  • We will get the book binding supplies from SPG grant
• Game repairs
• A packing guide for Root should be made
• No updates

Valerie: Reach out for assistance for book binding

General Maintenance

• No updates

Food Runs

• No need for one this week

Phoenix: One Man's Trash - Wednesday 28th of October @4pm

• Ella will come up with something and endeavour to run this
• Ella is considering running more frequent workshops in the holidays

Committee Business

OGM - Monday 19th of October, 2pm

• Our treasured treasurer, Apollo, has recently resigned
• As such, we need to organise an OGM to elect a new treasurer
• The OGM has been announced for Monday, the 19th of October at 2pm in the Guild Council Room
  • We will have free pizza so our beautiful members will come

Nene: Change door codes and website passwords

Sponsors

• Good Games Morely will only be able to provide us with Universes Beyond pre-release kits from now on
• Nene will need to have a meeting with them
  • They're busy so will likely be during study week

Nene: Email about GGs meeting

Banking

• Square still having issues
  • We need to have a meeting with Anna and sort it out
• Non-profit Assessment
  • Due to our ABN we are required to notify of this by Nov 2nd
• Surcharges are off the Square
  • The surcharge isn't that high, we can just absorb it
• We do not have more than $1,000 in the Commbank
• Ella deposited a total of $3,660 into our Guild bank account, which is why we now have so much money
  • It took them 45 minutes to count it all

Discord

• We will look into a committee Discord account
  • A joint committee Discord account to oversee the server and edit quick links without reposting them
  • UniSFA does this
  • We will do this. We are awesome
• Critically low priority

Nene: Set up committee Discord account

Meeting time

• We can have a new meeting time from study break
  • Meetings will be Thursdays 12pm in the holidays

Approvals by Circular

• None

Google Drive

• The organisation of the google drive is in progress
• Lucy is getting some old event docs from older members for archive purposes
  • No updates

Lucy: Organise google drive

Archiving

• Nene is working on old minutes

Meeting Closed: 4:57pm