Unigames Committee Meeting #32 - 08/10/2020

Attending (COMPLETE COMMITTEE ACHIEVED)

• Alistair
• Taylor
• Jackie
• Autumn
• Emerald
• Alice
• Josh
• Gwen
• Kyle

Apologies

• Ash

Meeting scheduled: 6:00pm

Meeting open: 6:07pm

Reports:

President's Report (Alistair):

• lemme get a uhhhhhhhhhhhhhhhhhh
• report
• I didn't go to Crafternoon because there was supposed to be a UCC busy bee
• and then there wasn't
• Didn't have a chance to go get boxes to do a sealed league so I'll get to that next week
• Didn't have a camp meeting last night because things are mostly just waiting
• Instead I [REDACTED] to a [REDACTED] at [REDACTED]
• ngl it's not been a great week for committee business
• Also I went to a meeting with Complaints to talk about things, and everything seems fine-ish

Vice-President's Report (Taylor):

• Went to the complaints meeting, was very productive
• Apparently camp meetings only occur on nights when I am asleep
• helped jackie get started with semester grants
• did some constitution editing
  • asterisk: of unisfa's constitution
• forgot my laptop today so um yeah
  • OH and i did like three loads of washing the past two days

Treasurer's Report (Jackie):

• attended dice bag crafternoon!! very good event congrats @ josh and gwen for good event
• did a big deposit
• learnt the way of semester grants w taylor
• my japanese lecturer said we had two weeks left in this semester during class and i felt myself physically evaporate!! good luck for ur classes, nerds reading the minutes!!
• I GOT CHERISH/TU'AMA CHARMS AND NOW ONE OF THEM LIVES ON THE TREZ KEYS
• excited and trepidation at relay!! mostly excited though
• get hype for relay + quiz night nerds!
• happy birthday rj!
• account balance: $3,282.68

Secretary's Report (Autumn):

• attending the relay for life final captains meeting, and have been doing relay stuff
• i paid my debt to the club

Librarian's Report (Emerald):

• I got sick again but I’m better now
• had to miss out on the crafterboon and didn’t even get a work shift out of it
• did book buying gonna pick things up Tuesday
• hoarding my questions for quiz night
• I’ve realised I can just get rid of games from the library I’m gonna clean out the library

Fresher Rep's Report (Alice):

• was mostly busy with uni this week
• hype for relay!!!!!!!!!!!!

Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

• Ash:
• GJosh:
  • Alistair Langton Helped cut some material for the UWASCA collab, which Gwen didn’t do so suck it Gwen I get to say this part
  • Event went good, more people than I expected, wrap up next week
  • Had a lot of fun teaching a robot communism
  • Happy birthday RJ
• Gwen:
  • Josh helped cut some material for the UWASCA collab, which I didn’t do so suck it to myseIf
  • (Josh thought he would get to say this part)
  • Event went good, more people than Josh and I expected, wrap up meeting is next week
  • Josh had a lot of fun teaching a robot communism
  • Happy birthday RJ
  • (Yes I just stole Josh's report mwahaha)
  • insert something about my 40k game with Kyle today (it hasn't happened yet)
    • i am still undefeated
• Kyle:
  • painting day went really well excited to get back to it
  • got a killer chest pump in on my birthday yesterday
  • ill have played a game with gwen hopefully teaching her more 40k by meeting start
  • black is best colour for magic fite me

Past action Items:

Alistair:

Acquire mtg boxers for sealed league (along with Jackie) - not done

Resubmit the OGM EMP - done

Get the light fixed, when you want - ongoing

Ask SOC for a revised certificate - done

Bother leigh about first aid courses - done

Taylor:

Tackle semester grants early next week (along with Jackie) - helped jackie!

Jackie:

Acquire mtg boxers for sealed league (along with Alistair) - not done

Halloween - progress!!

Make a gatekeepers post about how to sell tickets - done

Tackle semester grants early next week (along with Taylor) - done

Autumn:

Organise a delta green oneshot - have started

Make a relay promo post about relay - done

Ask each gatekeeper about relay - not done

Make a relay personal packing list post - done

Fix "UniGames" capitalisation on the website - not done

Josh:

Resend EMP for paranoia and run the game - done

Gwen:

Organise Uni Space Games and do an EMP - done

Gatekeepers

• The question of nonstudent gatekeepers has been raised
  • Consensus that we shan't allow for nonstudent gatekeepers until the hours restriction is lifted
  • That said, if you're around during the day and the room is shut, message us

Usual Suspects

Board Games

• Uni Space Games [4pm Wed 14/10]:

  • Event and EMP are done
  • Please come!! We're gonna play award winning games

• Board games in three weeks: New Games!!

RPGs

• Primarchs

• Paranoia [Wednesday 7/10]

  • Eight total players
  • Some confusion about the event description - we didn't include the name in marketing, which was funny to us, but confusing to potential attendees
  • Let's be more nuanced if we do that strategy again

• Deltragreen oneshot [Monday 19/10]

  • GMs are starting to be recruited, and EMP has been started, loft booking email has been sent

Autumn: Organise deltagreen oneshot

• Subsequent RPG oneshot [four weeks from now]:
  • Exams start on Halloween. Therefore, are we still willing to run RPG nights in exam/holiday time?
  • Let's stay the current course and see how interest fares

Magic: The Gavining

• Sealed league
  • No udpates

Wargames

• Painting day [Tuesday 6/10]
  • Three people including Kyle, went pretty well!
  • Chilled and painted models

Fresher Campaigns

• No udpates
• Left campaign with no freshers

Events:

Halloween 2019:

• Progress has been made!
• Jarcus has the numbers for online ticket sales, and Aoibhinn has the numbers for the alcohol selling
• Jackie and Taylor are not fully able to trust Unigames' side of the notes, have volunteered to work with someone who was part of the event to doublecheck

Taylor, Jackie: Harass the halloween reps

Roleplay 4 Life [Sat 26/9 - Sun 27-9]:

• Cash total update, was actually $994.95
• So the final total was $27 lower than what we thought

Taylor: Slap the Roleplay donation onto the relay page

Book Buy [Thursday 1/10, after committee meeting]:

• Alistair tallied everything and produced the final list
• The list of purchased games:
  • Gaslands Refueled
  • Warhammer 9th ed Rule book
  • Tayu
  • D&D Expansion Book: Tasha's Cauldron of Everything
  • Golden Sky Stories
  • Epic Spell Wars: Rumble at Castle Tentakill
  • Call to Adventure
  • Great Western Trail
  • Salem 1692
  • Roll for the Galaxy
  • Wingspan
  • Junk Art
  • Provincia Romana
  • Tokaido
  • Betrayal at Baulders Gate
  • L5R 5e Path of Waves
• Some of these will be available in the room on Tuesday!!!

Emerald: Do the purchasing for book buy

UWASCA Crafternoon Collab [1pm-3:30pm Saturday 3/10]:

• Event went really well!
• Uwasca were good to work with and we got excellent feedback
• Final numbers should tick in soon
• Gwen highly recommends Uwasca for collabing future events
• Consideration of another crafternoon - discussion of cloaks, which would be higher commitment
• If you missed out on a dice bag, the leftover packs (instructions + fabric) will be sold!

Relay [Saturday 10/10]:

• relay is happening this saturday!!!!
• setup is happening 10am - 11:30am. please show up to help out if you are able

Autumn: Get in contact with the other captains to organise a shop

Taylor: Remember your littol table

Alistair: Remeber the health potion

Jackie: Reber your esky

• there are two spots left!!! sign up if you haven't

Quiz Night [Thursday 22/10]:

• Lightmittie update
  • The posters were erroneous last week and hadn't been put up outside camhall
  • Cormac was tasked with redesigning them, but there is no sign of them appearing
  • The posters that are currently in cam hall do not have the correct pricing on them
  • Causing a lot of confusion with people buying in the rooms
  • The price error likely was not amended in the new edit
  • A great deal of confusion over whether there is a table price
  • Good thing there's a meeting tomorrow

Kyle: Yell at people about quiz posters

• Darkmittie update
  • It's happening
  • "You started the powerpoint?" "No. But I fully intend to this weekend. On god"

OGM [1pm Friday 23/10]:

• Alistair resubmitted the EMP, god those old EMPs are the worst

Taylor: Do constitution please miss vice pwesident

CAMP in 3D [20/11-23/11]:

• Didn't have a meeting this week, mostly just waiting for confirmation of who can fill which roster roles
  • Gozz can be an emergency driver
  • Only waiting on one more RSA
• Unisfa and Unigames have sold all their tickets, while UCC has a lot left over. Discussion of rearranging which rooms we're keeping tickets in.
• Anyone who walks into Unigames wanting a ticket can be redirected to UCC.
• So far have never had an issue of losing a ticket sale due to lack of tickets in one room

Alistair: Hassle UCC about camp tickets

Room Update:

• Broken light

Reimbursements:

• Pending:
  • nada!
• Reimbursed:
  • Autumn: -$34.79

Guild:

• Tenancy Reallocations

  • No udpates

• Semester grants

  • Jackie started working on em!!

Jackie: Semester grant semester grant

• SOC Meeting [20/10/20]

• Best Club applications

  • Alistair has requested a correct certificate from Jacob. Waiting on a response
  • Should we publish the application? It definitely needs to go up on the archive.

Alistair: Post our best club application for people to adore

General Business:

Webkeeping

Autumn: Fix the capitsalistion on the webbed site!!!!!

First Aid Course

• Jackie has finally got contact out of Guild
• She has gathered 4 names out of a minimum 8 to book the course

Jackie: Organise a first aid course

Meeting with complaints

• A fun sidenote: the complaints people did bring up pasito bandito unprompted

Taylor: Follow up with relevant parties regarding complaints and OGM

Alistair: Follow up with complaints about notes

Meeting closed: 7:05 pm

--

-- This Week's Action Items: Alistair:

Remeber the health potion

Hassle UCC about camp tickets

Post our best club application for people to adore

Follow up with complaints about notes

Taylor:

Harass the halloween reps (along with Jackie)

Slap the Roleplay donation onto the relay page

Remember your littol table

Do constitution please miss vice pwesident

Follow up with relevant parties regarding complaints and OGM

Jackie:

Harass the halloween reps (along with Taylor)

Reber your esky

Semester grant semester grant

Organise a first aid course

Autumn:

Organise deltagreen oneshot

Get in contact with the other captains to organise a shop

Fix the capitsalistion on the webbed site!!!!!

Emerald:

Do the purchasing for book buy

Kyle:

Yell at people about quiz posters