Unigames Committee Meeting #32 - 09/10/2023

tags: committee meeting 2023

Attending

• Jackie
• Gibbi
• Connor
• Josh
• David
• Gen (Got here immediately after arriving home from Melbourne)
• Chris
• Hannah
• James
• Oscar
• Emerald

  Apologies

Absent

Meeting scheduled: 5:30PM

Meeting open: 5:39PM

Reports:

President's Report (Jackie):

• so sneepy (sent right before passing out post relay)
• last week to buy ball tickets!!
  • due date friday 11:59pm or contact Jackie if u have problems or cant buy by then
• attended the dampest possible relay ft. irl fog of war
• unigains on the podium of top teams at UWA!
• grinding out ball merch and other things like contacting people

Vice President's Report (Gibbi):

• down bad for uni work
• did a food run

Treasurer's Report (Connyah):

• BALL HYPE IZ SO SOON WHAT IT DO BABYYY
• (also nba hype 😎)
• Account Balance: $6936.21

Secretary's Report (Josh):

• We re-slayed it at relay
  • I died actually
  • Whoever was DJing, consider not doing that
  • Thanks for coming babey
  • I have feedback :anger:
• Proud of the PRIDE collab, more to come, watch this space :eyes:
• Geoff meetup slayed, we got some more minis!
• Went on Relay Foodrun
• So ready to ball it up
• EVERYONE GO LISTEN TO GODS BY NEW JEANS AND LEAGUE OF LEGENDS

Librarian's Report (David):

• leg hurty
• unfezant slander :(((
• days since last library-related incident: 13

Fresher Rep's Report (Gen):

• with a really good Gen impression provided by Jackie
  • Jackie:
    • sorry for not being here!!! slay! I may make a surprise appearance later (depending on how long it takes me to get my luggage lol)
    • Gen eastern state arc real
  • Oscar:
    • Melbourne was a slay for my wardrobe but an L for my wallet
    • went to Starbucks!!!!! (This is very important)
    • helped w the pride event
    • 77 days to Christmas!
    • slay!

Reports de la OCM (Chris, Hannah, James, Oscar):

• Chris:

  • "aaAAAAaaa!" - Chris

• Hannah:

  • officially going to ball now
  • I may have no exams but that just means I have 6 essays due week 12 and study week
  • also mtg ads are haunting my Facebook and I’m scared
  • UniHall had a fire alarm at 5 in the morning coz someone drunkenly tried making cookies and instead went to sleep

• James:

  • Went to Relay for Life
    • Wasn't damp it was moist
  • Going to buy ticket to the BALL!!!

• Oscar:

  • i keep going to buy ticket and then forgetting that i need money for that
  • gave moral support to the relayers between the hours of 12:30am and 2:30
    • god turned down the render distance fr fr
  • tire d (not eepy)

Immediate Past President's Report (Emerald):

• Emerald has attended: ==13/32 (40.63% WR)== Meeting
  • mew!

Past action Items:

Action Items:

Jackie:

• Return WOE Prerelease that we stole - Done

• Send committee feedback to Matt - Not Done

• Merch it up for 40th Anniversary - In Poggers

• Respond to Melissa - Done

• Send photo album to old presidents for them to add even older photos - Done

• Tell gatekeepers about ball tickets + the general public - Done

• Will respond to CAH - Done

Ethan:

• Google form for tables for 40th - Done

• Write up painting guide - Not Done

Josh:

• Organise Geoff Donation Meet Up - Done

• Organise 40th Playlist - In Pogress

• Message Amelia about gas masks and gloves - Done

David:

• Nut out Classic Unigames Boardgames Advertising - Nutted

Gen:

• Fix the floor tiles - Not Done

• Write BotCT noise handout sheet - Not Done

Chris:

• Organise Late November SAP - Not Done

• Ball bump w/ new sponsored ticket opportunities - Done

Usual Suspects

Board Games

Pride Crossover Event - 3rd of October @ 4:30PM

• Very cool event, lots of people
• mostly Pride-heads
• Currently in talks to have a RPG pride crossover after exams!

Classic Unigames Boardgames - Tuesday 17th @ 4:30

• It is next Tuesday 4:30
• Come and play games such as:
  • GoGoT
  • Call to Adventure
  • Dominion
  • Secret Hitler
  • Codenames
  • Carcassone
  • Tsuro
  • Betrayal At The House At The Baldur's Gate

Chris' Worldbuilding Games (Week ?)

• Will be shmooved back later in the year (we will still do it promise)

RPGs

Official Chaosium Event W/ Jack Kay - October 14th-15th

• That's this weekend!
• We still have multiple spots open! Come join if y'al are interested!
• GM's: Alistair, Merlin, Gen, Jack
• Sign up for a table here!

L5R RPG - ???

• Later

TCGs

Magic: The Gavining

• There will be a quick play guide for Otharri in the next week or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so
• Probably done by end of sem
• Doctor Who Commander comes out this week
• Ixalan after exams

Booster Box buying Bhenanigans

• Will pick up Brother War Booster
• Half way through our MOM box

Commander Precon League Feedback

• Haven't got anything back yet

New Capenna Draft - After Exams

• In holidays after exams, but just letting y'all know

SNOM - After Exams

• Not a great time to do it before exams so you can suffer

Pokemon TCG

Late November SAP - ???

• Nupates >Chris: Organise Late November SAP

Julian Pokemon Deck Loans

• Club member Julian has very kindly loaned us two of his decks for use within the club
• We have labeled them
• Motion to approve Julians two Pokemon TCG decks
  • Unanimous Approval

Wargaming

Warhammer 10e 1k Tourney with Matt - Wednesday 20th of September 8:30am - 4:30am

• Event feedback form [here]

Jackie: Send committee feedback to Matt

Geoff Drakhari Mini Donation

• Geoff came in today
• I (Josh) went through the box and ripped out all the useable minis
• and 3 paintbrushes
• We now have them
• Thanks Geoff!!!

Fresher Campaigns

• Probably alive

Dice bag workshop with UWASCA - Friday 8th September 4PM-8PM

• Feedback form coming soonish

Once Upon a Quiz Night - 7pm Friday 15th of September from 6:30

• They have a financial statement
• Motion to approve 2023 quiz night financial statement and distribution
  • Passes Unanimously
• Will have to pay tavern invoice

Connor: Pay tavern invoice for quiz night

Joint [Redacted] 2023

• First aid is this weekend!
• EMP has been approved
• Nic is currently optimising food plan to attempt to reduce ticket price
• New budget will need to be made and approved thus no tickets (yet)

Gen Has Arrived from Airport

40th Anniversary - 20th of October

• Delegations
  • Decorations: Everyone
    • Have been organised
    • Backdrop hire has been organised
    • Quote for chair covers, sashes and runners
      • Connor :thumbsup:
    • Pick up is in Wangaaraa
  • Playlist: Josh
    • :thumbsup:
  • Scheduling: Jackie and Hannah
    • Schedule finalised and confirmed with UniClub
    • Will ask what time we can start setting up (hopefully earlier than 30 minutes)
  • Photo Album: Jackie and David
    • Has been compiled
    • People can still send in any additions
    • Can test AV system at UniClub at some point to make sure photo album works
• Swan Conners and Nick Bannon: Contacted
• Current Tickets Sold: 51
• Click here for tickets or come to the clubroom for in person cash tickets!
• Couple of old people willing to sponsor tickets, please reach out if you would still like a sponsored ticket: Contact Jackie or Chris about these!
• New Tasks:
  • Props for photo booth
    • Clarice and Connor
  • Table Numbers
    • Oscar
  • Sign for Boardgames/Instax Table
    • Gen
• Bring in some card decks for boardgames
  • Josh
• Picking stuff up:
  • David will probably be alive by then
  • Josh
• Set up on the night
  • Connor
  • Chris can probably help
  • Hannah
  • James
• Instax:
  • Picked up by Texas
  • Alaura needs to bring in film at some point (maybe)
• Tables:
  • Tables are MAX 10 people
  • We'll do maximum 7 for our seating to spread people out
  • People requesting tables can request less than 7 and we will do our best

Jackie: Merch it up for 40th Anniversary

Josh: Organise 40th Playlist

Oscar: Table numbers for Ball

Gen: Sign for boardgames/instax table at ball

Connor, Clarice: Props for ball photo booth

Relay for Life - 7th-8th of October

• It happened
• We raised $3339!!!!
• Total made was ~$53,000
• Thanks to everyone who came!
• Feedback:
  • Food Trucks
    • Not enough
    • No gluten free/vegan/vego options (despite the fact it was advertised) (ice-cream does not count)
    • Food trucks for ~3 hours
    • Food trucks on track
  • Organisation
    • Committee was formed far too late (not within their control afaik)
    • No captains meeting
    • Nothing to identify Captains
    • No markings for tents
    • Breakfast was very late
    • People got two sausages
  • Advertising
    • Advertising was in my opinion incredibly ableist, and also did a terrible job in promoting the event.
    • Was out very late
      • People who aren't in clubs didn't know it was happening this year
  • Track
    • No separation of running/walking lap areas
    • Didn't switch directions, even though they didn't have electronic lap counting (which was the excuse last year)

Far Future Events

Uncharity Vigil

• James
• Gibbi

Reimbursements:

• Approved
• Pending
• Unsubmitted
  • $87.16 to Alaura for Instax Hire
  • $325.95 to Connor for Food Run
  • $50.00 to Josh for Relay Food Run

Guild:

Tenancy

• Reallocation Form is out
• Jackie will do it in a month after the ball

Grants

SPG Semester 2

• May have to pay some money back maybe? who knows

Club Awards

• Congrats to JSS and UWAnime for winning best club and runner up best club!

SOCPAC Meeting - Tuesday 24th of October

• SOC Committee Elections are at this one!
• Josh and maybe Chris and Oscar (100%)

General Business:

Gatekeepers

• No new Gatekeepers

Webkeepers

• No new Webkeepers

Room Update

New Kallax

• Nupdates

New Printed Banner

• Nupdates

Aircon Cleaning

• AIRCON HAS BEEN CLEANED!!!

Floor Tiles

• Gen wasn't even here that's not fair >Gen: Fix the floor tiles

Library

Book Buy 2: Electric Boogaloo

• Will push back to after exams
• Will put a post up in a week

David: Book Boy 2 post next week

Library Note Whiteboard

• Nupdates

David's Archival 'Stuff'

• Nupdates

Gibbi: Write up painting guide

BotC Noise

• Nupdates >Gen: Write BotCT noise handout sheet

BotC High-Priority removal

• Hype is over
• No issues have been raised since we
• Should be good to remove from high-priority

David: Remove BotC from high priority list

Cards Against Humanity again!

• Jackie responded to CAH
• Will ship it to Jackie
• Was donated by THE Cards Against Humanity

Mini-Painting Gas Masks and Gloves

• Talked to Amelia and have the right ones
• Will purchase this week when i go to work

Library System

• Nupdates

Food runs

• We did bofa them

Webkeeping

• David would like to add a "days since last library incident" counter like we had on the old website
  • Ported functionality over from old website
  • Will actually message webkeepers about this
    • Donald has already said yes in person though

David: Tell Donald (online not IRL) about the library incident counter

Committee Business

• "Shill Big Ball, Shill Big Ball, Shill Big Ball" - Jackie

Meeting closed: 6:48 PM