Unigames Committee Meeting #32 - 09/10/2025

tags: committee meeting 2025

Attending

• Connor
• Gen
• Anna
• Nene
• Jack D
• Ash
• Ella
• Jack B
• Lucy

Apologies

• Jeremy

Absent

Meeting scheduled: 5:00 pm

Meeting open: 4:57 pm

Reports:

President's Report (Connor):

• RUNNER UP BEST CLUB LFG
• Also best ...small... PROSH club w/UniSFA?!
• Something else too
• Relay was pre chill
• The Life of a Snom
• We are soon to have the Floral Guide to Field Dragons
• NBA Update: PUT THAT THIRD RING ON AJA'S MF FINGER RN

Vice President's Report (Gen):

• thank you ash so much for running one page one shots
• congrats Unigames for runner up best club! Congrats Connor best prez! Congrats PROSH team!
• helped a bunch with relay & ran 50 laps. Jack my goat for holding the team together xxxx

Treasurer's Report (Anna):

• in the mines
• been giving my group members action items
• chugging along, general admin type shii

CommBank Account Balance: $593.57

Guild Account Balance: $8,913.50

Total Balance: $9,507.07

Secretary's Report (Nene):

• no i haven't done anything and no im not gonna start
• fuckkk whoever wrote those applications must be so awesome
• everyone wish me luck for my driving test tomorrow

Librarian's Report (Jeremy):

• wugga wugga
  • This is where Gen starts the WORST Jeremy impression we've ever heard
• relay for lifing it up
• printed out gatekeeper photos

Fresher Rep's Report (Jack D):

• Relay for life lessened our lap count i refuse to believe the new count #stolethesteps
• My body is a machine that converts music into laps
• Jariss and I are feverently hitting megagame with a defib

OCMs' Reports (Ash, Ella, Jack B, Lucy):

• Ash:
  • i run one page night
  • i do emp
  • i do not much this week
  • i cooka da pasta
• Ella:
  • ♡ I don't think I did anything but be joyous and gleeful, but I could be wrong
  • ☆ Hype Nene for all the club applications and stuff cos we won asf!!!
  • ♡ Hype Connor for being the best president!!!
• Jack:
  • i love due dates i looove deadlines
    • This is the start of a pretty good Jack impression by Connor
  • speaking of dead megagame sure aint!
  • i slept a lot this week and im still tired the cycle is endless
• Lucy:
  • Also a dweller of the mines
  • Painting day was fun!
  • Scheming as per usual

Past Action Items:

• Connor:
  • Done
    • Do advertising for SNoM
  • In progress
    • Update the constitution
    • Talk to the webkeepers about changing constitution and amendments on the website
• Gen:
  • In progress
    • Print out the Field Guide to Floral Dragons
  • Not done
    • Query about the lights
    • Finish the Gatekeeper FAQ document
• Anna:
  • Done
    • Cut the keys girlll
  • In progress
    • Cook on regulations for a club card (along with Nene)
  • Not done
    • Fix the table (along with Jeremy, Lucy)
    • Glue the mini boxes
• Nene:
  • In progress
    • Cook on regulations for a club card (along with Anna)
  • Not done
    • Make things for the Club Pokemon Decks
    • Upload old minutes
    • Fix the old minutes
    • Organise and scan the old records
    • Organise the email inbox
• Jeremy:
  • Done
    • Sort out gatekeeper photos
    • Message the guy about donations
  • In progress
    • Do general maintenance on the damaged library items
  • Not done
    • Fix the table (along with Anna, Lucy)
    • Do QR codes for damaged library form
    • Do some Instagram posts about Phoenix
• Ash:
  • In progress
    • EMP and advertising for Halloween RPG Night
    • EMP and advertising for a 7-Point event
    • Communicate with JSS about venue and EMP
  • Not done
    • Distinguish the 7-Point Decks from the Commander Decks
• Ella:
  • Not done
    • Book Oak Lawn
    • Do EMP for Cat Haven Collab
    • Figure out the cat event
• Lucy:
  • In progress
    • Catalogue the minis in the clubroom
  • Not done
    • Fix the table (along with Anna, Jeremy)

Boardgames

Cooking Boardgames - Week 12, Tuesday the 14th of October @ 4pm

• It's next week!
• "It's cooking"

RPGs

One Page RPG One-shot Night - Week 11, Wednesday the 8th of October @ 5pm

• It was yesterday!
• Attendance: 5
• 2 people who'd never been to Unigames before

Halloween RPG Night - Study Break, Friday the 24th of October @ 6pm

• Could do halloween one-shots?
• Ash can handle it
• Ash has 2 GMs
• EMP will hopefully be done tomorrow if Guild is working

Ash: EMP and advertising for Halloween RPG Night

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Everyone really hates Spiderman
  • We can use him as prizing

SNoM - Week 11, Sunday the 12th of October @ 12pm

• Connor did advertising
• Ella can have the room open, so can Gen
• It's this weekend!

7-Point Deck Event - Study Break, Monday the 20th of October @ 6pm

• An EOI was put out for the 7-Point Deck and there's over 20 people interested so far
  • Probably a study break thing
• Advertising is ready to be put out
• EMP will be done soon

Ash: EMP and advertising for a 7-Point event

MTG Precon League

• Feedback form was put out, 12 responses so far
• We will give it a little longer before we talk about this feedback so more people can put stuff in
• Dan from GGs showed up for it
• Everyone got some form of prizing
• 14 responses now on feedback now
  • People liked this league more than the previous ones, structured better
  • EZONE is a good location
  • Good challenges
  • Higher price was alright with most people considering the prizing, also appreciated getting sleeves and deckboxes over booster packs
  • 1 person wants a One Piece Precon League

MtG Club Decks

• Arckidekt link will be posted soon
• The decks that will be auctioned off are in the Monolith now

Ash: Distinguish the 7-Point Decks from the Commander Decks

Ash: Post the Archidekt link for the new Club Deck

Other TCGs

Pokemon Tournament - Week 10, Friday the 3rd of October @ 3pm

• It happened!
• Attendance: 9
• It was soooo awesome

Updating the Club Pokemon Decks

• Nene will try to make cute images for the front of the boxes soon so it's obvious which deck is which
• If you have any feedback about the actual decks please let us know!

Nene: Make things for the Club Pokemon Decks

Wargaming

Warhammer

Warhammer 40k Tournament - Week 12, Saturday the 18th of October @ 8am

• It's next week!
• 5 tickets sold so far
• A few reminders have been sent already

Blood Bowl

Blood Bowl League

• Feedback form just went out

Gen: Collate the Blood Bowl League feedback

Mini Painting Day - Week 11, Monday the 6th of October @ 12pm

• It was on Monday!
• Attendance: 7

Collaborative Events

Megagame with eSports

• Jack and Jack are the only two people trying to keep this going
• No meeting, but Relay For Life was on
• Meeting this weekend allegedly
• Esports committee has changed so they may need new reps, but it might be better to just... finish

Cat Haven Collab - Wednesday the 19th of November

• Will most likely be the 17th-20th of November
• Not much else has happened
• You can't adopt cats from the event but can go to Cat Haven afterwards
• They also want to do $5 entry to see the cats
  • Free can included? Can 1 dolla
• 19th of Novembah
• Ella has attempted to book Oak Lawn

Ella: Book Oak Lawn

Ella: Do EMP for Cat Haven Collab

Ella: Figure out the cat event

JSS Collab

• They want to do an end of year collab
• Boardgames night kind of thing
• They offered to do an activity alongside like a bingo, dango making, or have pistachio strawberries
• Ideally for us it would be between the 12th and 14th of November
• They can do the advertising for us also
• They sent a bunch of messages about what they want to do
• Ash will be meeting with them tomorrow

Ash: Communicate with JSS about venue and EMP

Major Events

Quiz Night - Week 8, Friday the 19th of September @ 7pm

• Still no meeting
• Lexie from UniSFA has sorted out the profit split for the most part

OGM - Week 9, Monday the 22nd of September @ 2pm

• We need to make Donald life member on the website
  • We should force Donald to make Donald life member on the website
• Connor has contacted webkeepers about updating the constitution

Connor: Update the constitution

Relay For Life - Week 10, Saturday-Sunday 4th-5th of October

• It happened!
• Attendance: 11
• Jack Douglas the best-dressed GOAT
• 1 person participated in the Chill Zone
  • Cool in theory, but people mostly go to Relay to do the laps
• Tent also got flooded
• Thank you Jay for cleaning all of our and Anna's towels
• Thank you Winslade for your donation and all the people who toiled for said donation

Joint [Redacted] - Friday-Monday the 5th-8th of December

• Reps: Anna, Ash, Gen
• Meeting was this week
  • Nene proxied for Gen
• Decision was made to not charge less for day tickets, all tickets will be 60 dollars
  • Until they're 70

Fresher Zone

Fresher Campaigns

• They're fine still

Far Future Events

Uncharity Vigil

• Reps: Jack B, Lucy

Reimbursements

• Done
  • $12.00 to Nene for Guillotine (vive la france, love you daphne <3)
• In Progress
• Unsubmitted

Guild

SOCPAC Meeting - Tuesday the 28th of October @ 6pm

• Last one for the year (?) is in ~2 and a half weeks

Tenancy

• Door is like probably fine
• Anna went to tenancy consultation meeting
• No tenancy contract until next year
  • Okay awesome
• We've been barred from contacting campus management, have to talk to tenancy
• Apparently, for insurance purposes, we're not meant to have a lock box
• Anna emailed about the lights

Grants

• 3 weeks until sem 2 grant is due
• SPG money has not been received yet

SOC Awards

• OKAYYYY SO ARE WE GOATED OR WHAT?
• We are the Runner-Up Best Club and we have the BEST PRESIDENT!
• We are also the best small club to do PROSH
  • Small club... And also apparently UniGames is the best small club to do PROSH. So.
    • Connor emailed about getting it fixed, it may get fixed, would be awesome because we are not UniGames
• We lost the 50/50 for Best Clubroom
• We will get 500 for Runner-Up Best Club and 250 for Best President
• Everyone think about what we should do with the money

Everyone: Think about what to do with the SOC award money

General Business

Gatekeepers

• Congratulations to our new gatekeepers!
  • Adam Visser
• Gen is going to take over doing the Gatekeeper FAQ document as a long term goal
• Still don't have all the Gatekeeper photos, Connor pinged the ones remaining
  • "Connor's a bitch," - Mani, after being tricked

Gen: Finish the Gatekeeper FAQ document

Jeremy: Sort out gatekeeper photos

Webkeepers

• Connor has spoken to webkeepers about changing the constitution and amendments

Connor: Talk to the webkeepers about changing constitution and amendments on the website

Advertising

• We need to be more vigilant with our advertising
• We are consistently not posting advertising to all of our platforms, I (Nene (who wrote this)) have given up on reminding about Facebook cause I don't think it matters but we should still be using Discord events and posting an Instagram post, or story, and if we're posting a story we should be highlighting it!

Room Updates

Eunigames Playmats

• No updates

Square Table

• Will be looked at on Monday

Jeremy, Lucy, Anna: Fix the table

Filing Cabinet Key

• There was a spare key
• Anna has said key

Library

Sem 2 Book Buy

• Keep putting submissions in!

Jeremy: Bump Book Buy announcement

Mini Stuff

• Progress is being made on all the mini painting
• Once the minis are painted, the magnets will be redone on them
• Lucy has gotten through a bunch of boxes of minis and all that remains now is what's in the Monolith
• We were informed someone was interested in painting minis at a mini painting day, they don't have minis of their own, and our selection of clubroom minis is very sad
  • It would be fun to have some nice, primed ones for people to paint
  • In 2023 a painting competition was ran where we had a bunch of 3D printed fairy cats, we could have something similar that we get for things like this
• Anna spoke to Cam and paid him $200!

Lucy: Catalogue the minis in the clubroom

Donations

• The Field Guide to Floral Dragons is in the process of being printed!
• A member sent a list of games on our Facebook and Discord of games he would like to get rid of, Jeremy will do a Book Buy type thing with it about whether we accept them
• The Draw Steel books have arrived and been signed!

Gen: Print out the Field Guide to Floral Dragons

Jeremy: Message the guy about the Facebook donations

Jeremy: Put the Draw Steel books into the library

General Maintenance

• The mini boxes still need to be glued, we bought the wood glue for them previously

Anna: Glue the mini boxes

Jeremy: Do general maintenance on the damaged library items

Jeremy: Do QR codes for damaged library form

Food Runs

• We are bountiful
• Apparently we need snacks and ice cream

Phoenix: Future/Past - Study Break, Friday the 24th of October @ 3pm

• Next one is not on the last Friday of the month but on the second-last
  • Cause Halloween
    • And exams
• Thank you Winslade for reminding everyone about the deadline

Jeremy: Do some Instagram posts about Phoenix

Newsletter

• I think we stop doing the newsletter
• I haven't done the one for September yet and I don't know if I can bring myself to care because I'm busy, I don't think anyone reads them, and it just recycles information from the minutes which people already don't read
• Gen thinks the newsletter should continue and is willing to write it for September and include a thing asking how many people read it

Gen: Do the September newsletter

Committee Business

Canva

• Fuck Canva
• But also we can probably get Canva Pro for free?
• They provide free Canva Pro for non-profit organisations and charities, we just need to prove we are a non-profit (we are not eligible to be a charity)

Anna, Nene: Figure out Canva Pro

Banking

• No updates

Anna, Nene: Cook on regulations for a club card

Archiving

• No updates

Nene: Upload old minutes

Nene: Fix the old minutes

Organising Old Records

• No updates

Nene: Organise and scan the old records

Housekeeping

• No updates

Nene: Organise the email inbox

Closed section begins: 6:05 pm

Closed section ends: 6:14 pm

Meeting closed: 6:14 pm