Unigames Committee Meeting #32 - 15/10/2024

tags: committee meeting 2024

Attending

• Josh
• Connor
• Jack
• Chris
• Gen
• Cooper
• Jeremy
• Nene
• Nix
• Oscar
• Jackie

  Apologies

Absent

Meeting scheduled: 4:30PM

Meeting open: 4:34PM

Reports:

President's Report (Josh):

• EMP Submitted for SNOM and advertising done
• Yapped with Jon and Lily
• Gave Connor some of my action items because i eated too many of them
• Emailed White Dwarf and Governance
• Did a drink run (Like a foodrun but could only get drinks)
• Researched products of various kinds
• Did some Assassins rules work (there is now a front and back side)
• My gambling has paid off
• I am enjoying work? (?)
• I am thinking so hard about starting a campaign hnggg

Vice President's Report (Connor):

• Joint CAMP (emp approved) almost ready to start ticket selling woooo!
• Got LeMicrowave!
• BOTC event date found!
• NBA Season, only a week away!!!!!!!!!!

Treasurer's Report (Jack):

• Haven't really done much
• Sat in on one-page rpg night Account Balance: $9,614.13 Commbank Acc Balance: $352.69

Secretary's Report (Chris):

• I swear i got stuff done
• I don't remember what i did
• Website update!! it's working
  • minor formatting issues that i think i can fix on my end

Librarian's Report (Gen):

• helped run Bloodbowl for life!! It was such a good event, thank you so much to Cam and to everyone who showed up and bloodbowled for their lives

Fresher Rep's Report (Cooper):

• Nothing's happened. This is unepic
  • "probably" - Jeremy when asked if the freshers are alive

OCMs' Reports (Jeremy, Nene, Nix, Oscar):

• Jeremy :
  • uh
  • brought in shopping list
  • engineers when they have they arcade machine due on friday
• Nene:
  • ran one page rpg one-shot night and it went well!
  • brought in da ruler and a million tissues and ajax
  • ohhhh i got p.. plany of... no, i shan't lie, i have no time
  • save typhlosion it's not his fault
  • no fortnite wins (as predicted)
• Nix:
  • bbfl was soooo good ($452 raised)
  • remember to do bookbuy!!!
  • lots of Warhammer releases which are gonna be so hype
  • TTS Wargames had relatively low attendance, irl events seem better for wargaming
• Oscar:
  • oh no! problems that started entirely within my control!
  • i’ve done more uni work in the last week than I have in the month prior aaa

Immediate Past President's Report (Jackie):

Attendance Count - 31/32 (97%) - what the fuck do u mean its week 12 and i have a project due in two days - the phoenix cover isn't done i'm sorry - in my heart i've done something for committee but i don't remember - sending tony a cheeky email (not directly related to unigames, but related to SOC)

Past Action Items:

Action Items:

Josh:

EMP and Advertising for October SNoM (done)

Message Jon about NetRunner (done)

Research storage options for wargaming terrain (donated to Connor, not done)

(with Gen) Email White Dwarf books (done)

Write official assassins rules (the handover version) (in progress)

Email Governance tonight (done)

Talk to UCC Gary about cameras (not done)

Research Michael Wave and Brooms (done)

(with Connor) Call Molly's Grotto about the misprint (not done)

Message Lily about Blood Bowl minis (done)

Do another food run this week (done)

Connor:

(with Josh) Call Molly's Grotto about the misprint (not done)

Jack:

EMP and advertising for Paranoia One-shot Night (not done)

Chris:

Do another Newsletter (not done)

Gen:

(with Nix) Temporary Blood bowl miniature protection (not done)

Announcement about Wargaming being a part of book buy (done)

(with Josh) Email White Dwarf books (done)

Repair damaged games (in progress)

Jeremy:

EMP and advertising for Combined TCG Extravaganza (not done)

Make the pricelist prettier (done)

Nene:

replace some of the old proxies with new ones for the Pokemon decks (not done)

Organise Monolith and Kallax (in progress)

Research Big Rulers (done)

Nix:

Advertising for Card Games (not done)

Advertising for Warhammer Tournament (not done)

(with Gen) Temporary Blood bowl miniature protection (in progress)

ALL:

Respond to Book Buy WhenisGood (in progress)

Usual Suspects

Board Games

Card Games - Monday 21/10 (Pre-exam Study Break)

• Advertising will go up asap > Nix: Advertising for Card Games

BOTC Event - Saturday 16/11 @ 1pm (After exams)

• whenisgood responses for story-tellers received
• Storytellers:
  • Bryce
  • Lara
  • Ash
  • Connor (if needed)
• Will be running a beginner-friendly and intermediate game.
• Will create reservations when it is organised.

RPGs

One-page RPG One-shot Night - Monday 14/10 @ 4pm Week 12

• It happened!
• It was yesterday
• Attendance: 5
• Games played:
  • Drunken Bear Hunters
  • Skeleton Siege

Paranoia One-shot Night - Semester Break (After Exams)

• No updates
• GMs organised
• Jack is cooking on it > Jack: EMP and advertising for Paranoia One-shot Night

TCGs

Booster Box Buying Bhenanigans

• Box alive (but somehow almost dead again)
• People really like Bloomburrow apparently

Magic: The Gathering

Good Games Morley Pre-releases

• No updates (Last discussed: meeting #30)
• Emailed Dan Good Games, awaiting a response
  • will poke again
• Previous discussion:
  • Dan Good Games has contacted us about potentially running a pre-release at UWA
  • Prerelease Price and Prizing
    • Tactics: $60 Pre-release kit, 2 packs per person
    • Good-games: $55 Pre-release kit, 2-8 packs per person (depending on attendance)
  • Good Games are also potentially interested in running Drafts through us.

Foundations Pre-release...? - Sunday 10/11

• No updates (Last discussed: meeting #30)
• apparently, there's a prerelease for this set
• We are definitely doing this one through tactics don't worry about it /srs

MTG Club Deck Updates

• Still waiting on missing cards to arrive
  • Horde of Notions deck is missing a card
  • Jhoira deck was missing 3 cards
    • we have 2 of the 3 cards now, getting the last one soon
• Mani has sent through a list of changes to the club decks
  • Josh is looking over the changes and has some things he would like to change (about the changes)
  • details about how the deck changes are working available in previous minutes
    • We sell old cards for store credit
    • use store credit to buy new cards
    • We reimburse Mani for anything he needs to pay out of pocket
• waiting for final version of deck changes to fit budget

SNoM - 27/10

• EMP submitted
• Advertising out at the end of this meeting

Pokemon TCG

Pokemon Decks

• nupdates
• Planned new decks:
  • charizard EX (basically confirmed)
  • poison deck (details unconfirmed) > Nene: replace some of the old proxies with new ones for the Pokemon decks

Combined TCG Extravaganza - after exams

• No updates
• Event with multiple TCG formats (Pokemon, Yu-Gi-Oh!, Flesh and Blood)
  • Donald is willing to help run Flesh and Blood games
  • Jon and David would like to run some Netrunner games
  • Josh can run Shadowverse: Evolve
  • Chris, Jeremy, Nene will run some Pokemans
  • Jackie willing to bring some Keyforge
  • Angus interested for Yu-Gi-Oh
• Will likely be after exams due to general busyness > Jeremy: EMP and advertising for Combined TCG Extravaganza

Netrunner Event(?)

• Messaged Jon about the Netrunner card game
  • Jon is happy to roll this into the Combined TCG Extravaganza

Wargaming

Next Warhammer Tournament - Sunday, 17/11 @ 8:15am

• Waiting on EMP to be approved before advertising can go through
• Doubles Tournament
• Moved to after exams
• It's happening! > Josh: Talk with Matt about Warhammer Tournament Entry > Nix: Advertising for Warhammer Tournament

Warhammer Materials

• Last discussed: Meeting #27 > Connor: Research storage options for wargaming terrain

Blood Bowl

• Round 6 started
  • Heading into exam season so scheduling might get weird
  • right now, second week of finals is around 23/12
• Check the #bb-scoreboard channel to see the standings!
• Check the Blood Bowl Mat Schedule to see if the club's Blood Bowl materials are availabe for league games
• Idea for Blood Bowl Miniature Protection
  • Set of plastic drawers
    • Wouldn't be kept in the box
    • If we get more teams as a club, it would mean we can keep them all in one place.
    • More protective than keeping them in the box as they would be the only things in these draws
  • Nene has some drawers that might work
• Proposed to put Blood Bowl on High Demand
  • suggested instead we set it to no long-term borrows
• Alongside the drawers, suggested to separate the Blood Bowl materials from the teams themselves on the website
• Cam is still willing to paint the minis > Gen, Nix: Temporary Blood Bowl miniature protection > Gen: Put Blood Bowl on "No Long-term Borrowing"

Wargaming Budget

• Objective markers can be done before the tournament, after exams (by Jackie)
• Wargaming Budget Options:
  • 1. Put in book buy
    • How to Allocate budget for wargame resources in book buy
      • Set aside a separate budget but run it like in book buy
      • Allocate more to book buy
      • Mixture of multiple approaches
  • 2. Uncharity donation goal
• Wargaming is already a part of book buy, but has not been historically used as much for this
• Contacted Tim from White Dwarf
  • Currently experiencing a resource scarcity
    • Lack of "Boarding Action" sets means they can't run events.
  • They used to run monthly casual 40k events > Gen: Announcement about Wargaming being a part of book buy

TTS Wargames event - Wednesday 9/10 Week 11

• It happened!
• Not a huge turnout
  • Attendance: 4
  • Otherwise went fine
• Looking like TTS isn't the way to run Wargaming events in the future

Blood Bowl for Life - Week 11, Saturday, the 12/10, starting at 9am

• It Happened!!!
• Attendance: 12
• Money Raised: $428
• Will make and post a feedback form
• Still need to donate the money to the Relay Team, is getting sorted out as I write this.
  • Cam will donate the money to the relay team
  • We will reimburse the difference > Gen: Make a feedback form for Blood Bowl for Life > Jack: Reimburse Cam for Blood Bowl for Life relay donation

Fresher Campaigns

• "Pretty Epic" - Cooper
• Some campaigns are pausing for exams

(Casual) Access Department Collab!! - Wednesday 23/10 @ 12PM

• Nothing big, come and destress before exams with some board games!
• Has been suggested via handover to be continued next year

Cameron Hall Minecraft SMP

• ESports has had their AGM, so we can get on with organising this
• some clubs still need to send some reps to the server
• URC have sent a second rep
• UWAnime not interested
• Waiting on whenisgood responses
• reps: Connor, Nene

Relay for Life - 5/10-6/10 @ Riley Oval

• That happened!
• No updates
• Team Page: https://www.relayforlife.org.au/fundraisers/UnigainsgoesUnisfast
• Total: $3480
  • Pending: +$432 from Blood Bowl for Life

Cameron Hall Quiz Night - 12/9 @ 7pm @ The Tav

• 122 tickets were bought, so around that many attendees
• Need to contact the chair of the subcom to organise a time for the meeting, and get clubs to send proxies if needed.
• The Wrap-up meeting happened
  • Financial Statement and Profit/Cost-Distribution sent out to committees
  • Ezran will be writing a new handover for quiz night for next year
  • Received 10 responses to the feedback form
• If you have any feedback please put it in the feedback form, we are still looking at it for writing the handover!
  • https://forms.gle/P56chaaxb5fK4RjF8

Joint Camp

• Budget sent to committees
  • Proposed ticket price is around $125
• Advertising should be up tomorrow
  • Ticket sales should also start tomorrow
  • Need to change one thing missing from the current poster version
• Motion to approve the Wizard Camp 2024 Budget
  • Approved Unanimously
• roles assigned
• Job roster sent to committees
• Subcommittee Reps are Jack, Cooper, Connor
• Camp leaders: Connor, Finn, Gary
• Written official assassins rules
  • So we can be consistent and clear what the rules are
  • Talked with Alistair about assassins rules
  • Need to write a setup guide > Josh: Write official assassins rules (the handover version) > Jackie: Write up ticket-selling guide on whiteboard > Connor: Write up ticket-selling guide in gatekeepers channel

Dice Bag Workshop - 15/9 at 1-5PM @ Ezone Central 207

• Nupdates (waiting)
• Final distribution out to be approved soon
  • Financial statement out to be approved
  • Motion to approve Financial Statement
    • Passed Unanimously
  • Waiting on UWASCA to approve

Far Future Events

Uncharity Vigil

• No updates
• Discord Server created
• Going to organise first meeting very early so we sort out any issues further ahead of time
• Reps: Josh, Jeremy

Reimbursements

• Approved
  • $170.93 to Jack for additional Quiz Night pizza
  • $210 to Gibbi for MTG Duskmourn Booster Box
  • $803.25 to Jack for Roleplay for Life donation
• Pending
• Unsubmitted
  • $7.99 to Winslade for Paper Towels
  • $47 to Josh for Vonk Run
  • $411.90 to Connor for Sustenance Sprint
  • $73.30 to Jackie for Relay 2024 Supplies
  • $175 to Cam for Blood Bowl for Life donation
  • $128 to Josh for Drink Run
  • $33.48 to Nene for Costco Run
  • $7.48 to Nene for Big Ruler
  • $15.99 to Connor for Freddos
  • $49 to Connor for Microwave
  • $420 to Gibbi for Bloomburrow Booster Box

Guild

SOCPAC Meeting

• next socpac: 29/10

Tenancy

• Meeting Last week
  • no updates on the following
  • They have made some updates to the proposed constitution, and governance are intending to pass it via circular by the end of this week, to then be passed onto clubs for feedback before it is ratified by Guild Council
• No more UCC Webcams (for now), Kelvin got back to us
  • All cool to host our cameras on UCC's server as long as we have a written agreement with UCC about it.
  • Haven't been able to speak to Gary about this
• Test and Tag on Monday 14/10
  • Happened
  • Went well > Josh: Talk to UCC Gary about cameras

General Business

Gatekeepers

• No new Gatekeepers

Webkeepers

• No new Webkeepers
• Donald finished working on the website
  • Updates are live! go see them!

Room Updates

• Bello Michael Wave!
  • New Microwave alert
  • We got a 20L Anko Microwave microwave from Bunnings
• Large Ruler acquired for clubroom
• Shopping list on board now
  • So we can keep track of what we are missing from the Fridge/Freezer
• Reorganisation of Mini Shelf
  • Plastic Drawers for Blood Bowl Minis
  • We have a shelf full of minis that aren't always used but are otherwise taking up a lot of spacce
    • We could put them in the storage box with our other minis, checking with members beforehand
      • Committee is in favour of this option > Nene: Organise Monolith and Kallax > Josh, Connor: Acquire Brooms > Nix: Create a post asking about shelf minis

Ikea Chair Update

• Josh, Connor, Nene and Jackie went to Ikea, ruled out some chair options
  • We have decided on the Teodores chairs for the clubroom
  • "froggy chair"
  • Number of Chairs: 16
  • We may run a Uncharity Goal for chair cushions
  • Black chairs not available, so we have agreed on the dark blue colour
• Decided to order after exams are over
  • So we don't have to build them during exams

Library

Dixit

• Is back in the library now

Sem 1 Book Buy

• Blood Bowl Mat
  • Perpetually awaiting on a response regarding the misprint
  • We will call them > Gen: Repair damaged games > Josh, Connor: Call Molly's Grotto about the misprint

Sem 2 Book Buy

• nupdates
• Need to propose a date for book buy meeting
  • Week after exams finish (week of 11/11)
  • WhenisGood being created asap > Connor: Make WhenisGood for Sem 2 Book Buy > Everyone: Respond to Book Buy WhenisGood

Painting the Blood Bowl Minis

• Followed up with Lily about the Blood Bowl Mini colours
  • Black and Purple with Gold Metallic Highlights
• Cam will paint the minis after exams
• As the plan was for the other team to be purple, we may decide the other team colour at this upcoming uncharity vigil. > Josh: Make group chat with Cam and Lily about Blood Bowl minis

Food Runs

• Josh did a food run on the weekend, but could only get drinks due to cringe fail supermarket prices
• Remember at the start of the year when we said "we'll update the pricelist. Source: "Trust me bro""
  • Waiting another week (for the freddo experiment) before finalising the new pricelist
• Trying to sell Freddos as an experiment
  • We got them from Cost-co for cheap so we are trying them at 50c
  • Nene also got a bunch of tissues for the clubroom, kept where the paper towels are
  • Also got more Ajax
• Some gatekeepers have offered to help with food runs when we need help with them > Jeremy: Make the pricelist prettier > Josh, Connor, Jackie: Do another food run this week

Phoenix Revival

• SUBMISSIONS ARE CLOSED
• Waiting for Jackie to finish project

Uploading Old Minutes

• No updates (Last discussed: meeting #26)

Organising Old Records

• No updates

Newsletter

Chris: Do another Newsletter

Committee Business

Implementing Bank Transactions

• We need to start using Bank Transfer
  • When implemented, we'll do an in-person gatekeeper training on how to use the Bank Transfer
• We need to write up a Bank Transfer Usage Guide to send to gatekeepers and post in the clubroom > Jackie, Connor: Make Bank Transfer Usage Guide

Committee Meeting Time

• Meeting time moved back again to 4.30pm (for the meantime)
• To be discussed again next week

Instagram

• Instagram account has been made
• Details (thread in discord for committee to discuss further)
  • Difference between advertisement strategies on different media platforms
    • Discord is immediate, so is good for bumps for events on the day
    • Instagram is not as useful for immediate notification, so lends better towards weekly or monthly round-ups
    • Facebook crossposts don't add any extra effort to the current strategy (other than effectively one button)
• Probably won't do anything until after exams

Meeting closed: 6:28PM