Unigames Committee Meeting #32 - 21/10/2019

Attending

• Aoibhinn
• Donald
• Taylor
• Alistair
• Amelia
• Kyle
• Emerald

Apologies

• Alaura
• Elana
• Colin

Absent

• none

Meeting open: 12:10 PM

Reports:

President's Report:

• Alaura has not submitted a report

Vice-President's Report:

• Meetings and emails
• Was a scrutineer

Gatekeepers

• no updates

Treasurer's Report:

• Account balance: $1572.75
• Returned prerelease things
• Gave vigil receipts to James
• Sent off an email about the stairwell lights
• Went to SOC meeting
• Got an answer about RO rules
• Got older

Secretary's Report:

• Greetings
• I am busy

Librarian's Report:

• Overdue items: KofNY, Masquerade, 7 wonders
• Worked on a bunch of book buy. Didn’t delete itself this time lmao.
• That’s mostly it tbh

Fresher Rep's Report!:

• My laptop died on Tuesday
• I talked to the people I needed to talk to
• And I have a new laptop
• But I have had a time

OCM reports

• No OCM reports

Past action Items:

• Colin: put up study break event up - not done
• Taylor: return magic stuff to tactics - done
• Donald: Distribute the sealed league prizes - not done
• Alaura & Donald: organise advertising for holiday sealed league - not done
• Aoibhinn: EMP for wargames event/teach Kyle - not done
• Alaura & Donald: Advertising for wargaming - not done
• Amelia: Follow up on Steven and Merlin's resolved games - done
• Colin: Draw up a collab procedure document - not done
• Aoibhinn: Watch out for board game events to snipe clubs for collabs - done
• Alaura: Chat with Winslade about future scheduling - not done
• Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs - ongoing
• Alaura: Go through Camp feedback and begin writing a handover - not done
• Taylor: Do a full financial breakdown of camp - not done
• Donald: resend the changes to soc-secretary - done
• Taylor: Talk to UCC about why we are not comfortable to pay the fine - done
• Taylor: send Charity Vigil receipts to James - done
• Taylor: send on this feedback to relay organisers - not done
• Taylor: Decide budget for book buy - not done
• Alaura: forward old alcohol agreement stuff to Manjedal including EMP & RMP BY NEXT WEEK - done
• Taylor: Follow up on grants - not done
• Taylor: Get in contact with Jacob to find out what is going on with grants - not done
• Taylor: Write up an email with our concerns - not done
• Taylor: contact Irene about the stairway lights - done
• Colin: Get perspex - not done
• Taylor: Get on top of shirts - not done
• Donald: Make an archive guide - not done
• Donald: Make a post about the guild bathrooms - not done

Agenda

Usual Suspects:

Boardgames

• Spoopy games happened
  • People came, we played games
• Board games event for study break has not been put up yet
  • Happening durig study break at some point

RPGs

• After exam thing

Magic

• A bunch of old-Unigames folks don't want their magic cards any more
• Stuff has been returned to Tactics

• Donald: Distribute the sealed league prizes

• Throne of Eldraine sealed league may be popular
  • Likely should occur post exams/holiday sealed league

  • Alaura & Donald: organise advertising for holiday sealed league

Wargames

• Been working on making 3d printing models to make Bolt Action more accessible
• Competitive event is still planned for after exams

  • Aoibhinn: EMP for wargames event/teach Kyle

  • Alaura & Donald: Advertising for wargaming

Fresher Campaigns

• Both Merlin and Steven's games are confirmed RIP
• Summer games should be starting after exams
  • We should probably get a google form set up for that

  • Amelia: Look into / post about summer games

Collabs:

• Collab procedure:

  • Colin: Draw up a collab procedure document

• Aoibhinn: Watch out for board game events to snipe clubs for collabs

Events:

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June 2019]:

• Alaura: Chat with Winslade about future scheduling

• Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs

• Alaura: Go through Camp feedback and begin writing a handover

• Taylor: Do a full financial breakdown of camp

LARP1001

• Reps: Colin, Emerald + Elana, Aoibhinn
• The event occured but only one person showed up and no activities were run.
• It was super hot.
• Hopefully the next event will have a better turn out with it being after exams.

OGM [10th September]:

• Is Kyle on committee yet?
  • No updates, the email is sent to them

Charity Vigil [28th/29th September]:

• Reps: Colin, Taylor
• Meeting happening on Thursday

Relay for Life [12th/13th October]:

• Reps: Taylor + Elana, Emerald
• Donations are still open
• Taylor still has to send feedback through

  • Taylor: Send feedback to Relay for Life

• Taylor: Chase up people who said they would donate

MCW - Multicultral Week [17th October]:

• We had a stall
• People came and played games
• Some people gave us jellies
• We gave away a fresher guide

Cameron Hall-oween [26th October]:

• Reps: Aoibhinn, Amelia
• Budget has no break-even points, which makes Taylor hesitant to approve it
• Sign-ups seem good?
• Some people have also offered to sponsor tickets
• Should be a good event!

Book Buy Semester 2:

• Taylor: Decide budget for book buy

• Happening tonight at 6PM

Summer LARP:

• Reps: Alistair, Elana, Emerald
• EMP is not finished
  • Katherine wanted to wait until all quests are finished to book the venue
  • This isn't really nessecary, we can change EMPs after making them, and we need the EMP for advertising and venues.
• We're doing ok. We could be in a better position, but we're not doomed.
• Next meeting is happening on Friday.
• Sponsors are being looked into
  • Red Bull/V/Gateorade can be looked into
• Last LARP1001 on 16th Nov event will hopefully promote Summer LARP

Un-Charity Vigil:

• Don't need to look at this until Hall-oween is done
• February

[REDACTED] 2020:

• Tentative date: 19th-22nd of June 2020
• The thing has been sent. Please let us have alcohol.

Guild

• FilAus Incident:

  • Not recieved our apology.
  • We would like to get it resovled by the end of the Guild calender year.

  • Aoibhinn: Send email to SOC re. FilAus

• Tenancy cupboard allocations:

  • No updates

• Elevator:

  • The Access Department OGM happened
  • The Access Department officially endorses having an elevator.
  • The University is losing hella money, and is cutting back on maintenance/renovations, so /shrug

• Grants:

  • ???

  • Taylor: Do grants

  • Taylor: Get in contact with Jacob to find out what is going on with grants

• SOC:

  • There was a meeting, and there were elections
  • RO situation is resolved
  • Next SOC meeting: Feb

• Tenancy:

  • There's meant to be a meeting in November
  • UniSFA no longer has bees
  • Next tenancy meeting on the 20th Nov

Room Update:

• Speakers:

  • Alaura is compiling a shortlist

• Bunnings things (summer job):

  • Fridge Whiteboard
    • Still need more magnets
  • Noodles
    • We still need to put them up
  • Floor felt
    • We got some floor felt
  • Tiny whiteboard
    • For long-term borrowing things
  • President's picture
    • Need the same type of magnets for the picture
    • Alternatively just tape it to the filing cabinet.

• Wargaming shelf (summer job):

  • Colin: Get perspex

• Storage solutions (summer job)

  • Things with lids
  • Need to move old folders into filing cabinet
  • We have magic "proxies" that we don't know what they are and they need to be sorted and stored appropriately

• Storage boxes for minis are $21 each and have removable sections

• Cleaning the clubroom

  • Please clean the clubroom, please

Reimbursements:

• There was a food run, but the receipt for it has been lost
• It was paid for with club money already, and we have received change for it, so no reimbursement is required.

• Amelia, Emerald: Look for food run receipt

General Business:

• Embroidery:

  • Ongoing

• New T-Shirts:

  • Taylor: Get on top of shirts

• Archives:

  • Donald: Make an archive guide

• Board games guide:

  • Nothing received yet

• Food run:

  • Has been done

• Campus Toilets:

  • Donald: Make a post about the guild bathrooms

• Prof Comp

  • Meeting today

• Discord things (summer jobs):

  • Ongoing

• Handovers:

  • The way we do handovers need to change
  • We currently treat the wrap-up meeting minutes as the "handover"
  • This is a bad idea
  • Make a document for each event, and copy and edit those documents each year
  • Taylor will test these changes with Charity Vigil

Donald: Make a list of summer jobs

Meeting closed: 1:07PM

--

Action Items:

Alaura:

• Organise advertising for holiday sealed league (along with Donald)
• Advertising for wargaming (along with Donald)
• Chat with Winslade about future scheduling
• Go through Camp feedback and begin writing a handover

Aoibhinn:

• EMP for wargames event/teach Kyle
• Watch out for board game events to snipe clubs for collabs
• Look into Unigames solo Mega-Game-esque events a la Primarchs
• Send email to SOC re. FilAus

Taylor:

• Do a full financial breakdown of camp
• Send feedback to Relay for Life
• Chase up people who said they would donate
• Decide budget for book buy
• Do grants
• Get in contact with Jacob to find out what is going on with grants
• Get on top of shirts

Donald:

• Distribute the sealed league prizes
• Organise advertising for holiday sealed league (along with Alaura)
• Advertising for wargaming (along with Alaura)
• Make an archive guide
• Make a post about the guild bathrooms
• Make a list of summer jobs

Amelia:

• Look into / post about summer games
• Look for food run receipt (along with Emerald)

Colin:

• Draw up a collab procedure document
• Get perspex

Emerald:

• Look for food run receipt (along with Amelia)