Unigames Committee Meeting #33 - 12/10/2026

tags: committee meeting 2026

Attending

• Nene
• Ella
• Valerie
• Ronan
• Kynan
• Nate
• Rex
• Sophie

Apologies

• Lucy
• Connor

Absent

Meeting scheduled: 4:00 pm

Meeting open: 3:59 pm

Reports:

President's Report (Nene):

• best club achieved
• passwords changed
• painting finished
• song of the week is poplife by umru and underscores

Vice President's Report (Ella):

• ♡ got spg stuff
• ☆ emp and advertising for finance games
• ♡ something beautiful probably
• ☆ Hype all of our committee and club members for making us the BEST club of 2026!

Account Balance

Commbank account balance: $814.57

Guild account balance: $10,939.87

Total balance: $11,754.44

Secretary's Report (Lucy):

• I've been studying
• Yay best club!

Librarian's Report (Valerie):

• Put spg games on tha shelf + in the library yum
• my 11,500 word report is done
• got crazy into hive pocket

Fresher Rep's Report (Ronan):

• studyyyyyy
• BEST CLUB

OCMs' Reports (Kynan, Nate, Rex, Sophie):

• Kynan:
  • SAE has been contacted
  • card wars thoughts
  • 7p decks updates will be done 12 hours from writing this report
  • netball with friends was fun :)
• Nate:
  • Quiz night has been fully approved
  • I am somehow ahead and behind on my uni work, strange times…
  • Woke up at 3am going to bed at 12am #monster’sNO.1customer
• Rex:
  • done nothing for unigames
  • done lot thing for uni work tho
  • maybe i will do things soon
• Sophie:
  • ran quick games (slowly)
  • uni will finish someday
  • played hive a billion times
  • what if I told you we were the actual best club

Immediate Past President's Report (Connor):

• The respect and the accolades,
• Lampin’ on the island, watching Cast Away

Past Action Items:

• Nene:

  • Done:
    • Change door codes and website passwords
  • Not Done:
    • Do new gatekeeper photos
    • Email about GGs meeting
    • Set up committee Discord account

• Ella:

  • Done:
    • Do EMP and advertising for Finance Games
    • Get the SPG grant stuff
  • Not Done:
    • Organise Cat Haven Collab
    • Correspond with hoodies

• Lucy:

  • Done:
    • Weekly advertising posts
    • Contact gates/clubs for busy bees
  • In Progress:
    • Make Blood Bowl tokens
    • Do gatekeeper FAQ doc
    • Organise google drive
  • Not Done:
    • Do EMP, room booking, and advertising for the Warhammer Tournaments
    • Contact GMs for Diceless and do EMP
    • Bump stickers again
    • Organise non comp stickers

• Valerie:

  • Done:
    • Follow up about magazine donations
  • Not Done:
    • Update Pokemon decks
    • Reach out for assistance for book binding

• Ronan:

  • In Progress:
    • Handover for fresher campaigns
    • Poster for general advertising

• Kynan:

  • Done:
    • Update 7pt decks
  • In Progress:
    • Correspond for Card Wars Event

• Sophie:

  • Done:
    • Email back UWA College

Boardgames

Quick Games - Week 11, Thursday October 8th, 3-6pm

• It WAS last Thursday...
• and it went by in a flash!
• We had 7 attendance

Finance Games - Monday 19th October 12pm

• It is next Monday!
• EMP + advertising are done
• We could do a board game event before OGM, and then tell people to go to the OGM
  • Monopoly
  • Cash n Guns
  • Splendor
  • Citadels
  • Lying Pirates
  • Funemployed
  • Brass Birmingham
• Ella will be there, Sophie may be there also

UWA College Collab 2

• UWA College is interested on running a 1-2pm event with us again, from some date after the 19th of October
• It is not going to happen, with us!
  • They have reserved some games #beauty
  • They will run it themselves

RPGs

Halloween RPGs - Saturday, 31st October, 5pm

• Valerie wants to run a Halloween oneshot night
• We could donate blood also
  • Kind of at an inconvenient time for that, though
  • Maybe in the future
• We will have 1 GM and 1 backup GM
  • Valerie and Rex already want to GM (we are sooo skilled at GMing)
    • Valerie will run Vaesen
    • Rex will run Pathfinder 1E, if there are enough players
• Getting an accessible venue will be super hard on the weekend, so it will just be in the clubroom
  • We can only do so much for accessibility... silly UWA

Valerie: Do EMP and advertising for Halloween RPGs

Diceless RPGs

• Lucy really wants to run diceless systems
  • Amber Diceless
  • Lords of Gossamer and Shadow
  • Alice is Missing
    • This one could be in the CCZ?
• No-one is free to run this so it will be postponed
• No updates

Lucy: Contact GMs for Diceless and do EMP

Cardgames

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Marvel is DEAD!
• Hobbit is (still) out
• Reality Fracture is out

F/SNoM

• So close to the end of semester isn't really the best time to assess attendance of events in an accessible venue
  • It will also be booked out during exams
  • F/SNoM may not happen for a little while...
• There will be some after exams
• No updates

Other TCGs

Card Wars (Adventure Time) Event, 23rd-29th November

• A student at SAE has contacted us and is interested in collaborating
  • They are composing an Adventure Time inspired soundtrack to perform at the event, so they would like the event to be based around Card Wars, an Adventure Time card game
• We don't have Card Wars but they do, so we can totally do this event
• Kynan will do EMP and advertising
  • In EZONE, so the music will be beautiful

Kynan: Correspond for Card Wars Event

Kynan: Do EMP and advertising for Card Wars Event

Deck Maintenance

• A member Ash has mentioned wanting to write instructions on how to use the decks and the sideboards
  • Ash has done 1/4 decks
    • No updates
• 7 point decks need to be updated
  • Kynan has updated them to be legal, but they could use some improvements
    • Jund 7pt
    • Jeskai 7pt
• Some old commander decks need to be updated
  • Horde of Notions, Radha, Shao Jun
  • The changes are approximately $200, with $160 for replacing HoN
  • We could auction HoN at Uncharity, and have a new deck as a stretch goal

Kynan: Update 7pt decks, again

Wargaming

Warhammer

Warhammer Tournament

• Lucy is currently planning the next 2 tournaments
  • Lucy has messaged Matt
    • Mid-December sometime
    • 30th January
• Rough dates for now
• No updates

Lucy: Do EMP, room booking, and advertising for the Warhammer Tournaments

Blood Bowl

• Tokens need to be made
  • Not enough resin... need to order more
    • Resin on order
• No updates

Lucy: Make Blood Bowl tokens

Collaborative Events

Cat Haven Collab

• We are giving up on the cats. They aren't really responding...
• People stole our swag with their own Cat Haven events and the concept is no longer niche + novel.
  • We are still the progenitors

Major Events

Cam Hall Quiz Night - September 10th

• Reps: Nate (Light), Lucy (Dark)
• Budget has been approved
  • We have sent people the money we owed them
    • $95.15 to UniSFA
    • $92.99 to UCC
    • $108.69 to UWASCA
    • $20.45 to Lucy
• Motion to approve refunding Lucy $20.45 for Quiz Night supplies via Commbank
  • Passes unanimously

Relay 4 Life - 3rd to 4th of October

• Reps: Rex, Nene
• Nene bought ice, gatorade, and a bunch of stuff
  • It cost 53.98, we will deal with that next week
• Ella guarantees 1 million attendees for R4L 2027

Nene: Get money from UWASCA and UniSFA for Relay4Life

UWASCA + Unigames Collab - Week 8, Saturday 19th September @12-3pm

• Reps: Ronan, Kynan, Valerie, Ella
• Chrome made a feedback form
  • It has been almost a month since the event, we will still put it out?
• Kynan has made a profit split
  • Not approved yet

Creature Camp - 13th-16th November

• Reps: Ella, Sophie, Valerie
  • Camp leaders are Ella (Unigames), Diarmuid (UCC), Pranav (UniSFA)
• Roster is being sorted out, primarily needs filling in car schedule and RSA - but confirming with other clubs
• We will be running:
  • Assassins (Nene)
  • Crafts (Ella and Sophie)
    • Mural...
  • LARP (Ella)
  • BotC (Valerie and Leo)
  • Quiz (Sophie)
• Other events run at camp will be:
  • Trope talks
  • Screenings
  • LAN
  • Debates
• Tickets are currently $95
  • Until the 30th of October, when early bird sales end
  • They will then be $105
  • Tickets do not include snack voucher
• UniSFA has sold 7 tickets, UCC has sold 1, and we have sold 7
  • A total of 15 tickets have been sold
  • We have a bunch more reserved for people on job rosters and whatnot

Unigames Pyjama Party - Saturday 7th November @6-11pm

• Ella wants to run a pyjama party in the loft, right after exams end
  • The loft will be clean because Busy Bee will be on the same day
• EMP, room booking, projector and projector screen are done and booked
• There will be games, snacks, and movies!
  • kind of like Unigames does Charity Vigil, but in PJs and with set end time
  • Valerie is making and will host a Jeopardy game
• Ella has made a budget
  • Tickets will cost $5, this will cover food
• Advertising is out
• No updates

Far Future Events

Uncharity

• Reps: Nate, Valerie
• Reach out immediately after sem 2 exams

Unigames Redacted 2027 - 2 to 5th July

• Booking for next year has been confirmed
• Deposit has been paid

Fresher Zone

Fresher Campaigns

• Ronan is still writing the handover
• No updates

Ronan: Handover for fresher campaigns

Reimbursements

• Done
  • Ella: $66.70 - SPG book binding supplies
  • Nene: $53.98 - Relay4Life paraphernalia
• In Progress
• Unsubmitted
  • Lucy: $20.45 - Quiz Night supplies

Guild

SOCPAC Meetings

• The next one is the AGM
  • Tuesday 20/10, 6-7pm
• Nene will be there because he likes 67
  • haha

Grants

SPG Grant

• We have got the money! We have $500
• We will be prioritising:
  • Games and related:
    • Secret Hitler
    • Coup
    • Bananagrams
    • 1x Low vision playing cards
    • 3x Playing cards
    • 6x Clear deckboxes
    • 8x 100 coloured card sleeves (Dragonshield)
  • Book binding supplies:
    • Non-acidic PVA glue
    • Document repair tape
    • Paintbrushes
  • Other things:
    • Whiteboard markers
• Discussion:
  • We will spend $511.02 which is slightly over the grant amount ($11.02 over), so we do not have to return money to Guild
• Got:
  • Shitler
  • Coup
  • Banangrams
  • Tape
  • Paintbrushes
  • Glue
• Not got:
  • Whiteboard markers
  • 4x Playing cards
  • 8x Card sleeves
  • 6x Deckboxes (but they are paid for)

Ella: Get the SPG grant stuff, again

Semester 2 Grant

• We're buying things! It is due October 30th
  • A nicer table for the area in front of the couch
  • Fresher guides and other stuff for O-day
  • Couch covers?

Club Awards

• The Guild Ball was yesterday! They announced all the winners
• We applied for:
• Ella
  • PAC Best Community Engagement
  • PAC Best Collaboration
  • SOC Best President
• Nene
  • SOC Best Club
  • SOC Community Engagement
• We won just one
  • It was SOC Best Club
    • We are literally the best to ever do it
    • If you win Best Club you are the best at all of the categories. true?
    • We get $750

Tenancy

• Discussed earlier this year how much we'd opened the rooms
  • Ella has calculated this on a spreadsheet
• There is an inspection tomorrow, so we will clean the clubroom after meeting
  • Please remember that anyone can vacuum the room, and it is super helpful + lovely + kind! You also get $1 drink for $0, consider this

General Business

Gatekeepers

• Lucy is doing FAQ doc

Lucy: Do gatekeeper FAQ doc

Nene: Do new gatekeeper photos

Webkeepers

• The door bot can now recognise "shut"
• That is it
• Water supplies dwindle

General Unigames Advertising

• General advertising posters for guild screens are in progress
• Weekly What's On wasn't posted
  • We have nothing this week
    • That's the kind of quality you can expect from tha best club

Lucy: Weekly advertising posts

Ronan: Poster for general advertising

Merch

• Lucy has posted the advertising and sticker form
  • Has been pushed to November 1st
    • Lucy shall bump again
  • Lucy will also organise the general stickers
• Ella is following up on the extra hoodies
  • We got a response
    • They said that they will be dispatched in October

Ella: Correspond with hoodies

Lucy: Bump stickers again

Lucy: Organise non comp stickers

Room Updates

• The whiteboard needs to go up
  • The old whiteboard is peeling, and renovations are apparently happening "soon". We will not put the new whiteboard up
• No updates

Busy Bee - Saturday, 7th of November

• The next one will be at the end of semester 2
  • The clubs have been contacted
    • We'll make a list of assumed attendees
  • We have contacted gatekeepers

Library

• Pokemon decks are out of circulation... still
  • Not until exams are done

Valerie: Update Pokemon Decks

Semester 1 Bookbuy

• Book buy has been!
• We are still waiting on the following resources:
  • RPGs
    • Shadowrun 6e: Hong Kong
  • Boardgames
    • Terraria (Expected in December)
• We have acquired:
  • Calico
  • Stardew Valley
  • Articulate
  • Wingspan: Oceania Expansion
  • Pico
  • Lying Pirates
  • Vampire: The Masquerade 20th Anniversary Edition
  • Paranoia (2023)
• No updates

Semester 2 Bookbuy

• Announced!
  • There are already a bunch of suggestions!
    • If you suggest a game we are guaranteed to get it (true not a lie) so now is a good time
• The Book Buy meeting has been organised
  • 22nd of October @11am
• Submissions will close on the 15th of October in THREE days
  • Think about it

Mini Stuff

• Lucy still painting them
  • Awwughhhh
• Valerie has been cleaning the (general) minis
  • Supposedly

Donations

• We have been offered a bunch of Australian Realms magazines
  • They will arrive this week

Library Maintenance

• There are some books falling apart
  • We will get the book binding supplies from SPG grant
• A packing guide for Root should be made
• No updates

Valerie: Reach out for assistance for book binding

General Maintenance

• No updates

Food Runs

• No need for one this week

Phoenix: One Man's Trash - Wednesday 28th of October @4pm

• Ella will come up with something and endeavour to run this
• Ella is considering running more frequent workshops in the holidays
  • Weekly workshop after exams?
  • We could make different phoenix TCG characters
  • We could also make covers for each of the TCG decks, like the Pokemon decks

Committee Business

OGM - Monday 19th of October, 2pm

• It is in one week
• Our treasured treasurer, Apollo, has recently resigned
• As such, we need to organise an OGM to elect a new treasurer
• The OGM has been announced for Monday, the 19th of October at 2pm in the Guild Council Room
  • We will have free pizza so our beautiful members will come
    • One pizza is like $10
    • We will have to get 7, so we will budget $100 to be safe

Sponsors

• Good Games Morely will only be able to provide us with Universes Beyond pre-release kits from now on, and there is also confusion on committee discount
• Nene will need to have a meeting with them
  • They're busy so will likely be during study week

Nene: Email about GGs meeting

Banking

• Square still having issues
  • We need to have a meeting with Anna and sort it out
• Non-profit Assessment
  • Due to our ABN we are required to notify of this by Nov 2nd
• We do not have more than $1,000 in the Commbank

Discord

• We will look into a committee Discord account
  • A joint committee Discord account to oversee the server and edit quick links without reposting them
  • UniSFA does this
  • We will do this. We are awesome
• Critically low priority

Nene: Set up committee Discord account

Meeting time

• We can have a new meeting time from study break
  • Meetings will be Thursdays 12pm in the holidays

Approvals by Circular

• None

Google Drive

• The organisation of the google drive is in progress
• Lucy is getting some old event docs from older members for archive purposes
  • No updates

Lucy: Organise google drive

Archiving

• Nene is working on old minutes

Closed Section Opens: 4:54 pm

Closed Section Ends: 5:02 pm

Meeting Closed: 5:02 pm