Unigames Committee Meeting #33 - 28/10/2019

Attending

• Alaura
• Donald
• Alistair
• Amelia
• Elana
• Kyle
• Emerald
• Gavin

Apologies

• Aoibhinn
• Taylor

Absent

• Colin

Meeting open: 11:57 PM

Reports:

President's Report:

• Week's been very busy due to family stuff
• Attended halloween and helped pack up
• I bought a whiteboard for the clubroom but I left it at home :-(

Vice-President's Report:

• Meetings and emails

  Gatekeepers

• no updates

Treasurer's Report:

• Account balance: $1992.75
• Barely slept last night and super not functioning
• so the plan is to go back to bed for a couple of hours then smash the rest of grants out tonight

Secretary's Report:

• I'm finally learning to drive

Librarian's Report:

• Overdue items: none
• Haven't done the buy part of book buy yet

Fresher Rep's Report!:

• Halloween was fun!
• I slept for so long
• That's all I've done

OCM reports

• Elana: "I'm back!"

Past action Items:

Alaura:

• Organise advertising for holiday sealed league (along with Donald) - not done
• Advertising for wargaming (along with Donald) - not done
• Chat with Winslade about future scheduling - not done
• Go through Camp feedback and begin writing a handover - not done

Aoibhinn:

• EMP for wargames event/teach Kyle - not done
• Watch out for board game events to snipe clubs for collabs - ongoing
• Look into Unigames solo Mega-Game-esque events a la Primarchs - ongoing

Taylor:

• Do a full financial breakdown of camp - ongoing
• Chase up people who said they would donate - not done
• Decide budget for book buy - done
• Do grants - ongoing
• Get in contact with Jacob to find out what is going on with grants - ongoing
• Get on top of shirts - not done

Donald:

• Distribute the sealed league prizes - not done
• Organise advertising for holiday sealed league (along with Alaura) - not done
• Advertising for wargaming (along with Alaura) - not done
• Make an archive guide - not done
• Make a post about the guild bathrooms - not done
• Make a list of summer jobs - not done

Amelia:

• Look into / post about summer games - not done
• Look for food run receipt (along with Emerald) - not found

Colin:

• Draw up a collab procedure document - not done
• Get perspex - not done

Emerald:

• Look for food run receipt (along with Amelia) - not found

Agenda

Usual Suspects:

Boardgames

• Board games happening this Wednesday @ 12pm
• Donald is organising it
• Next one is after exams, on the week of the 25th November

RPGs

• Next one after exams, on the week of the 18th November
• Thinking L5thR

Magic

• >Donald: Distribute the sealed league prizes
• Throne of Eldraine sealed league may be popular
  • Likely should occur post exams/holiday sealed league
  • >Alaura & Donald: organise advertising for holiday sealed league

Wargames

• Painting day happening tomorrow (29th October)
• Competitive event is still planned for after exams
  • Looking at the 23rd of November
  • >Aoibhinn: EMP for wargames event/teach Kyle
  • >Alaura & Donald: Advertising for wargaming

Fresher Campaigns

• Amelia is writing up the Summer games things now
• >Amelia: Look into / post about summer games

Collabs:

• Collab procedure:
  • >Colin: Draw up a collab procedure document
• >Aoibhinn: Watch out for board game events to snipe clubs for collabs

Events:

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June 2019]:

• >Alaura: Chat with Winslade about future scheduling
• >Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs
• >Alaura: Go through Camp feedback and begin writing a handover
• >Taylor: Do a full financial breakdown of camp

LARP1001

• Reps: Colin, Emerald + Elana, Aoibhinn
• Next one is immediately after exams: 16th November

OGM [10th September]:

• Is Kyle on committee yet?
  • No updates, the email is sent to them
  • Donald has re-sent the ammendments to them

Charity Vigil [28th/29th September]:

• Reps: Colin, Taylor
• There was a meeting
• But Taylor is not here and Colin can't find minutes
• Updates to come

Relay for Life [12th/13th October]:

• Reps: Taylor + Elana, Emerald
• Taylor still has to send feedback through
  • Elana just got a feedback form
  • >Taylor: Send feedback to Relay for Life
• >Taylor: Chase up people who said they would donate

Cameron Hall-oween [26th October]:

• Reps: Aoibhinn, Amelia
• Went pretty well
• Lot of door sales
• $343 in gross sales from the square reader
• Was well attended, nothing went disasterously wrong
• We almost missed some things
• No wrap-up meeting has happened yet, so stay tuned.

Book Buy Semester 2:

• It happened!
• We are slated to buy:
  • Boardgames
    • Photosynthesis
    • Dungeon Mayhem
    • Necromunda Underhive
  • RPGs
    • Kids on Bikes
    • Delta Green (Adventurers Handbook)
    • RuneQuest Glorantha (Roleplaying in Glorantha)
    • 1 Set of L5R 5e Dice
  • >Alistair: Buy the things

Summer LARP:

• Reps: Alistair, Elana, Emerald
• Writer's meeting this wednesday
• EMP is nearly done
• Venues are not replying to us
• Last LARP1001 on 16th Nov event will hopefully promote Summer LARP

Un-Charity Vigil:

• Reps: Alaura, Aoibhinn, Kyle
• Alaura discusses a fundrasing goal: the wyrmwood gaming table
  • Pretty unrealistic, but a goal to get people funraising towards
  • Donald doesn't want all Uncharity money being committed towards one specific goal, but rather saved to bolster the club's accounts.

[REDACTED] 2020:

• Tentative date: 19th-22nd of June 2020
• Booking is "tentative". We missed a payment date because guild, so theortically someone could take that weekend.
• But if not, then we should be good.
• The alcohol situation should also be cleared up.

Guild

• FilAus Incident:

  • Not recieved our apology.
  • We would like to get it resovled by the end of the Guild calender year.
  • >Aoibhinn: Send email to SOC re. FilAus

• Tenancy cupboard allocations:

  • No updates

• Elevator:

  • There is an elevator meeting this Wednesday, at 3pm in the CCZ

• Grants:

  • Grants are due this wednesday
  • >Taylor: Do grants
  • >Taylor: Get in contact with Jacob to find out what is going on with grants

• SOC:

  • Next SOC meeting: Feb

• Tenancy:

  • Next tenancy meeting on the 20th Nov

Room Update:

• Speakers (summer job):

  • Alaura is compiling a shortlist

• Bunnings things (summer job):

  • Fridge Whiteboard
    • Still need more magnets
  • Noodles
    • We still need to put them up
  • Floor felt
    • We got some floor felt
  • Tiny whiteboard
    • For long-term borrowing things
  • President's picture
    • Need the same type of magnets for the picture
    • Alternatively just tape it to the filing cabinet.

• Wargaming shelf (summer job):

  • >Colin: Get perspex

• Storage solutions (summer job) - Things with lids - Need to move old folders into filing cabinet - We have magic "proxies" that we don't know what they are and they need to be sorted and stored appropriately

  • Storage boxes for minis are $21 each and have removable sections

• Cleaning the clubroom

  • Please clean the clubroom, please

Reimbursements:

• Not yet, but there will be
• There was a food run, but the receipt for it has been lost
• It was paid for with club money already, and we have received change for it, so no reimbursement is required.

General Business:

• Embroidery:

  • Ongoing

• New T-Shirts:

  • >Taylor: Get on top of shirts

• Archives:

  • >Donald: Make an archive guide

• Board games guide:

  • Nothing received yet

• Food run:

  • Will be organised, is needed

• Campus Toilets:

  • >Donald: Make a post about the guild bathrooms

• Prof Comp

  • They delivered us the product!
  • tl:dr; The product they delivered will not be replacing our library system without modifications
  • Marking happening today

• Discord things (summer jobs):

  • Ongoing

• Handovers:

  • The way we do handovers need to change
  • We currently treat the wrap-up meeting minutes as the "handover"
  • This is a bad idea
  • Make a document for each event, and copy and edit those documents each year
  • Taylor will test these changes with Charity Vigil

• Committee meetings during exam period:

  • Committee members are under no obligation to attend meetings during exam period
  • If you need to study/a break/go to a exam, then defintiely don't come
  • We'll keep the meeting time just in case.

• Splat buy:

  • Cthulhu Fluxx:
    • Since it didn't get approved at the book buy, Colin wants to splat buy Cthulhu Fluxx
    • Passes 5-1-1
    • >Alistair: Buy Cthulhu Fluxx along with the rest of the book buy stuff

• Post approval

  • We've had post approval on our facebook group for a while now
  • UniSFA recently got rid of it on their group.
  • Thoughts?
    • General consensus seems that the sitation is fine to turn it off now.
    • We trust our memberbase.

Donald: Make a list of summer jobs

Meeting closed: 1:19PM