Unigames Committee Meeting #34 - 23/10/2025

tags: committee meeting 2025

Attending

• Connor
• Gen
• Anna
• Nene
• Jeremy
• Jack D
• Ash
• Ella
• Jack B
• Lucy

Apologies

Absent

Meeting scheduled: 5:00 pm

Meeting open: 3:45 pm

Reports:

President's Report (Connor):

• Doing sooo much work to get constitution up to date (lie, thank you webkeepers)
• New meeting time established!
• NBA Update: WE SO BACK! Thunder vs Rockets GOTY? Wemby goes brazy?

Vice President's Report (Gen):

• book buyuyuyuy
• went to last socpac, farewell ethan and nic my goats
• subcom meeting'd it up
• room is bright again
• wrote the coolest newsletter with a reasonable amount of puns

Treasurer's Report (Anna):

• am still in the trenches
• got kallax, ~~it aint built yet tho~~ i perceived its construction
• my car so big
• socpac agm was hype, hype nic for getting us donuts

CommBank Account Balance: $732.57

Guild Account Balance: $8,821.15

Total Account Balance: $9553.72

Secretary's Report (Nene):

• done with my semester who jealous
• time to start my long term action items? yeah i don't think so
• i did some smaller ones though

Librarian's Report (Jeremy):

• Bookbuy is done
• we so good
• i ball
• call me bob the builder the way i build tha kallax

Fresher Rep's Report (Jack D):

• I got my silly Armenian mystic book
  • emoji removed for minutes purposes
• grant me the power to purchase tarot I beg of you
• Book buy fire my goat Jermington
• BALL BALL BALLING

OCMs' Reports (Ash, Ella, Jack B, Lucy):

• Ash:
  • new boardgames incoming
  • straight up labelling it
  • 7 point event was pog
  • halloweeny night tomorrow!!!!
• Ella:
  • ♡ I'm not gonna do my action items this week
  • ☆ I've been getting really into plants and also trains
  • ♡ Hype Gen for writing newsletter!!!
• Jack:
  • i voted no on every book buy item im just that guy
  • connor farted and its putrid and stinky and foul like what this guy doing
  • i play games :)
• Lucy:
  • Warhammer tournamented (Ooft ouch migraine acquired)
  • Deep in the dark mines (exam hell)
  • Got the Kallax and ran with food
  • Built the Kallax it looks so goooood
  • How does Anna’s car manage to fit so much

Past Action Items:

• Connor:

  • Done
    • Make whenisgood for new meeting time
  • In progress
    • Talk to the webkeepers about changing constitution and amendments on the website
  • Not done
    • Retrieve the Field Guide to Floral Dragons

• Gen:

  • Done
    • Do the September newsletter
  • In progress
    • Finish the Gatekeeper FAQ document

• Anna:

  • Done
    • Bump tenancy about lights
    • Get the Kallax
  • In progress
    • Do the semester 2 grant
    • Cook on regulations for a club card (along with Nene)
  • Not done
    • Fix the table (along with Jeremy, Lucy)
    • Glue the mini boxes
    • Figure out Canva Pro (along with Nene)

• Nene:

  • Done
    • Buy more magnets for minis
    • Advertise Phoenix Workshop
  • In progress
    • Make things for the Club Pokemon Decks
    • Cook on regulations for a club card (along with Anna)
  • Not done
    • Figure out Canva Pro (along with Anna)
    • Upload old minutes
    • Fix the old minutes
    • Organise and scan the old records
    • Organise the email inbox
• Jeremy:
  • Done
    • Message the guy about acquiring Nemesis and addons
    • Put the Draw Steel books into the library
  • In progress
    • Do general maintenance on the damaged library items
  • Not done
    • Sort out gatekeeper photos
    • Fix the table (along with Anna, Lucy)
    • Do QR codes for damaged library form
    • Do some Instagram posts about Phoenix
• Ash:
  • Done
    • Advertising for Halloween RPG Night
    • Distinguish the 7-Point Decks from the Commander Decks
    • Communicate with JSS about venue and EMP
• Ella:
  • Not done
    • Advertising for Cat Haven Collab
• Lucy:
  • In progress
    • Catalogue the minis in the clubroom
  • Not done
    • Fix the table (along with Anna, Jeremy)

Boardgames

Boardgames Event - 7th of November @ 11am

• Gen will do this
• We will see if it can end up being Book Buy Boardgames

Gen: EMP and advertising for boardgame event

Blood on the Clocktower - 10th of November @ 11am

• It's been a while
• Adam can help!

Gen: EMP and advertising for BOTC

RPGs

Halloween RPG Night - Study Break, Friday the 24th of October @ 6pm

• Advertising was put out
• It's tomorrow!

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• One box of Spiderman is still here

SNoM

• Maybe next SNoM will be after camp

7-Point Deck Event - Study Break, Monday the 20th of October @ 6pm

• It was a few days ago!
• Attendance: 10
• Went well!
• Next one will likely be November 23rd
• People at the event seemed keen to keep the events be non-paid, but the trade off will be no prizing

Ash: EMP and advertising for 7-Point Deck Event

Avatar Prerelease - Sunday the 16th of November

• I blue myself
• Could be reservation but often people won't show up and won't say anything, so probably first come, first serve

Ash: Email Good Games about Avatar Prerelease

MtG Club Decks

• Decks distinguished!

Other TCGs

Club Pokemon Decks

• Nene will try to make cute images for the front of the boxes soon so it's obvious which deck is which
  • Started this today

Nene: Make things for the Club Pokemon Decks

Wargaming

Warhammer

Warhammer 40k Tournament - Week 12, Saturday the 18th of October @ 8am

• It was last weekend!
• Attendance: 10
• The room couldn't be accessed at the beginning of the event and meant it could only be opened after everyone had gotten there
• Lucy thinks we should have more than one committee member supervising the event
• Aside from that it seemed to go well

Collaborative Events

JSS Collab - Wednesday the 12th of November @ 3pm

• EMP done and submitted, will be in EZONE social
• Boardgames will be booked by Jeremy

Cat Haven Collab - Wednesday the 19th of November @ 2pm

• Ella will wait to do advertising until her exams are over

Ella: Advertising for Cat Haven Collab

Megagame - Thursday the 20th of November @ 10am

• No updates

Colonist Competition

• Hit Discord game Colonist reached out to us about whether we would like to run a Colonist/Catan tournament
• Gen will reach out to them about it

Gen: Message the Colonist people

Major Events

Quiz Night - Week 8, Friday the 19th of September @ 7pm

• Finance distribution has been approved by the subcom
• Motion to approve the financial distribution for Quiz Night
  • Passes unanimously

Anna: Distribute the Quiz Night funds

OGM - Week 9, Monday the 22nd of September @ 2pm

• We need to make Donald life member on the website
  • We should force Donald to make Donald life member on the website
• SOC said our constitution is good!

Joint [Redacted] - Friday-Monday the 5th-8th of December

• Reps: Anna, Ash, Gen
• I heard the advertising is super awesome...
• Meeting was had
• First aid has all been sorted, EMP done, EMP meeting will be soon

Fresher Zone

Fresher Campaigns

• No updates

Far Future Events

Uncharity Vigil

• Reps: Jack B, Lucy

Reimbursements

• Done
  • $25.50 to Nene for Magnets
• In Progress
  • $89.00 to Anna for Kallax
  • $293.35 to Anna for Food Run/s
• Unsubmitted

Guild

SOCPAC Meeting - Tuesday the 28th of October @ 6pm

• Meeting happened
• SOC and PAC committee elections happened, I wrote info on the candidates but it doesn't really matter
• If the SOC awards were printed wrong/went lost contact Ethan
  • No word about the money we get from the awards
• Otherwise not much important

Tenancy

• At the beginning of the book buy meeting a guy came in and fixed our lights!
• Didn't catch his name but he was very nice so thank you guy
• We can see
• The shadow has been lifted

Grants

• 1 and a bit week until sem 2 grant is due
• Kallax purchased AND put together! And it looks really awesome!!
  • Very good suggestion Ash

Anna: Do the semester 2 grant

SOC Awards

• We still don't have the money and have no promise of getting the money
• We took a photo today though!

Connor: Reach out about money for SOC awards

General Business

Gatekeepers

• Gen is going to take over doing the Gatekeeper FAQ document as a long term goal

Gen: Finish the Gatekeeper FAQ document

Jeremy: Sort out gatekeeper photos

Webkeepers

• Constitution changed!
• Regulations yet to be changed

Room Updates

Eunigames Playmats

• No updates

Tables

• Square table still needs fixing
• Anna wants to oil up the square table, long table is like weird and she will ask about it
• Anna would like to print and laminate a 7 Wonders score sheet so we can have a dry erase thing

Jeremy, Lucy, Anna: Fix the table

Anna: Sort out the long and square tables

Library

Sem 2 Book Buy

• Meeting happened today!
• Jeremy is GOATed
• Games we got:
  • Age of Sigmar: Spearhead Starter Set
  • Antidote
  • Coriolis: the Great Dark Core Rules
  • Everdell
  • Land of Eem Core Rules
  • Night Cage Expansion: Shrieking Hollow
  • One Piece (2x Precons)
  • Slay the Spire
  • Splendor Duel
  • Those Who Dare
• Yamato deck and Shanks deck are what Ash is thinking of for the One Piece decks we will get

Ash: Sort out One Piece decks

Jeremy: Procure Book Buy games

Mini Stuff

• Once the minis are painted, the magnets will be redone on them
• Lucy has gotten through a bunch of boxes of minis and all that remains now is what's in the Monolith
• We were informed someone was interested in painting minis at a mini painting day, they don't have minis of their own, and our selection of clubroom minis is very sad
  • It would be fun to have some nice, primed ones for people to paint
  • In 2023 a painting competition was ran where we had a bunch of 3D printed fairy cats, we could have something similar that we get for things like this
• Nene bought the magnets

Lucy: Catalogue the minis in the clubroom

Jeremy: Magnet the minis

Tarot Cards

• Jack D will get the sorceress tarot deck soon

Frack: Get the tarot deck

Donations

• The Field Guide to Floral Dragons is in the process of being printed!
• Draw Steel books are in the library
• The member who offered to donate stuff is back in Perth and talking to Jeremy about them

Connor: Retrieve the Field Guide to Floral Dragons

Jeremy: Message the guy about acquiring Nemesis and add-ons

General Maintenance

• The mini boxes still need to be glued, we bought the wood glue for them previously

Anna: Glue the mini boxes

Jeremy: Do general maintenance on the damaged library items

Jeremy: Do QR codes for damaged library form

Food Runs

• We are once again bountiful

Phoenix: Future/Past - Study Break, Friday the 24th of October @ 3pm

• Advertising went out! It's tomorrow!

Newsletter

• Newsletter was posted
• Supposedly 20 engagements
  • Except Nene clicked it twice and Jack B apparently clicked it 3-4
  • So this number may not (does not) equate to 20 individual readers
• For reference our most recent Instagram post has 274 views with 94 accounts reached, we have over 400 financial members who we should be advertising to (not counting all the non-members who find out about our events and would not receive the newsletter)
• They let me be free, the newsletter is over

Committee Business

Meeting time

• Whenisgood finished
• Mondays at 6pm, this will be in effect from next week
  • If you laugh you go to Guantanamo

Canva

• Fuck Canva
• But also we can probably get Canva Pro for free?
• They provide free Canva Pro for non-profit organisations and charities, we just need to prove we are a non-profit (we are not eligible to be a charity)

Anna, Nene: Figure out Canva Pro

Banking

• No updates

Anna, Nene: Cook on regulations for a club card

Archiving

• No updates

Nene: Upload old minutes

Nene: Fix the old minutes

Organising Old Records

• No updates

Nene: Organise and scan the old records

Housekeeping

• No updates

Nene: Organise the email inbox

Meeting closed: 5:08 pm