Unigames Committee Meeting #34 - 29/10/2024

tags: committee meeting 2024

Attending

• Josh
• Connor
• Chris
• Gen
• Cooper
• Jeremy
• Nene
• Nix
• Oscar
• Jackie

Apologies

Absent

• Jack Meeting scheduled: 4:00PM

Meeting open: 4:12PM

Reports:

President's Report (Josh):

• #T1WIN
• Chromakopia goes hard
• Talked with Gibbi about updating the other club decks
• Brooms brought in
• Thanks for doing food run Connor (and Clarice)

Vice President's Report (Connor):

• Ran the food
• Joint Camp soooo close to being sold out
• The NBA is SO BACK

Treasurer's Report (Jack):

• No report given
• Post-Meeting Jack here (i took a slightly too long nap):
• Account Balance: 11,033.94 dollar
• Commbank Balance: 2557.69 dollar (big cos camp tickets)

Secretary's Report (Chris):

• Auuughghghghgh
• It never ends
• I did something i swear
• (i don't know what i did)

Librarian's Report (Gen):

• Gen is free
• any committee stuff I've done this week has happened in the five hours between my exam finishing and this meeting starting
• Happy Birthday Oscarrrrrr (3rd decade of life, damn)

Fresher Rep's Report (Cooper):

• Camp is basically sold out and I haven't been around to sell a single ticket.
• Study 😔

OCMs' Reports (Jeremy, Nene, Nix, Oscar):

• Jeremy :
  • AHHHHHHHHHHHHHH
  • in the torture nexus
• Nene:
  • writing up the assassins stuff and considering pokemon yes yes yes
  • im free as a bird baby. until next semester. and the ones after that.
  • failed my learners permit test, starting a petition called 'let nene on the roads anyways'
  • fortnite season ends this week. havent won any games. probably sucks to win anyways
• Nix:
  • i wanna play kill team
  • i wanna play underworlds
  • i wanna play aos
  • i wanna play 40k
  • nobody gaming, studygames is real
• Oscar:
  • have cobid
  • have birthday
  • one of these things is marginally better than the other

Immediate Past President's Report (Jackie):

Attendance Count - 33/34 (97%) - say the line jackie (I haven’t done anything since last meeting) - once my data final exam is done this Thursday i am gonna do stuff fr

Past Action Items:

Action Items:

Josh:

talk with Gibbi about updating the other club decks (done)

Write official assassins rules (the handover version) (in poggers)

Bring in brooms TOMORROW (done)

(with Connor) Call Molly's Grotto about the misprint again (not done)

(with Connor and Jackie) Do another food run this week (done by Connor)

Connor:

EMP and Advertising for BOTC event (done/in poggers)

Research storage options for wargaming terrain (not done)

(with Josh) Call Molly's Grotto about the misprint again (not done)

(with Josh and Jackie) Do another food run this week (done)

(with Jackie) Make Bank Transfer Usage Guide (not done)

Jack:

EMP and advertising for Paranoia One-shot Night (not done)

Chris:

Investigate organisation of old records (not done)

Do another Newsletter (in poggers)

Gen:

(with Nix) Temporary Blood Bowl miniature protection (in poggers)

Write Blood Bowl for Life handover (not done)

Create one-shot post for Joint Camp (not done)

Repair damaged games (in poggers)

Post semester 2 book buy Deadline (done)

Jeremy:

EMP and advertising for Combined TCG Extravaganza (not done)

Contact the TCG people about their TCGs (for the extravaganza) (not done)

Make the pricelist prettier (in poggers)

Nene:

replace some of the old proxies with new ones for the Pokemon decks (not done)

Write setup guide for Assassins (in poggers)

Organise Monolith and Kallax (in poggers)

Nix:

(with Gen) Temporary Blood Bowl miniature protection (in poggers)

Create a post asking about shelf minis (not done)

Jackie:

(with Josh and Connor) Do another food run this week (done by Connor)

(with Connor) Make Bank Transfer Usage Guide (not done)

Usual Suspects

Board Games

BOTC Event - Monday 11/11 @ 1pm (After exams)

• EMP submitted, waiting for approval
  • Announcement posted
• Storytellers:
  • Bryce
  • Lara
  • Angus
  • Gen (maybe)
• Will be running a beginner-friendly and intermediate game.
• Will create reservations when it is organised.
  • Reservations will go up in a forum post in #Current Events

World-Building Games Event - Week of the 25th of November

Chris: EMP and Advertisement for World-Building Games

Book Buy Games Event - Week of the 9th of December

Gen: EMP and Advertising for Book Buy Games

RPGs

Paranoia One-shot Night - Semester Break (After Exams)

• No updates
• GMs organised
• Jack is cooking on it > Jack: EMP and advertising for Paranoia One-shot Night

TCGs

Booster Box Buying Bhenanigans

• Box alive (by a thread)
• People really like Bloomburrow apparently
• Good to leave it until Foundations

Magic: The Gathering

Good Games Morley Pre-releases

• No updates (Last discussed: meeting #30)
• Poked Dan about this, they are working something out and will get back to us
• Previous discussion:
  • Dan Good Games has contacted us about potentially running a pre-release at UWA
  • Prerelease Price and Prizing
    • Tactics: $60 Pre-release kit, 2 packs per person
    • Good-games: $55 Pre-release kit, 2-8 packs per person (depending on attendance)
  • Good Games are also potentially interested in running Drafts through us.

Foundations Pre-release - Sunday 10/11

• This is happening > Josh: EMP and Advertising for Foundations Prerelease

MTG Club Deck Updates

• Still waiting on missing cards to arrive
  • Horde of Notions deck is missing a card
  • Jhoira deck is missing 1 card
• Mani has sent through a list of changes to the club decks
  • Josh is looking over the changes and has some things he would like to change (about the changes)
  • details about how the deck changes are working available in previous minutes
    • We sell old cards for store credit
    • use store credit to buy new cards
    • We reimburse Mani for anything he needs to pay out of pocket
• waiting for final version of deck changes to fit budget
• Should we update the other club decks at the same time?
  • There are other club decks that currently fall behind the power level of the newer and more recently updated decks
  • e.g.
    • Noyan Dar
    • Jhoira
  • We will make a discord thread to discuss this topic
• Josh has spoken with Gibbi about this
  • Gibbi thinks this is a good idea to update all of the club decks so they are consistently balanced against each other
  • Committee can spend a little bit of money each year so they are kept up to date over time, and we don't have to update them all at once
  • Josh approved to greenlight Gibbi
• Suggested that we should run an event introducing Commander
  • kind of already done with starter decks > Josh: work on MTG club decks

SNoM - 27/10

• Attendance: 3
• It is study season so not entirely unexpected
• Feedback received
  • Advertise start later (around 1pm)
  • Make sure a committee member or gatekeeper is assigned to keep the room open for event
• Other discussion:
  • We should re-iterate that the event is beginner-friendly so you can come to learn to play magic aswell
    • Casual events in general might not invite new players as they may assume that they need to have basic knowledge about the game or a certain skill level to participate, even if casually

MTG Precon League

• nupdates
• Precon League is a competition in which participants take preconstructed commander decks and upgrade them with a limited budget over the course of multiple rounds. > Josh: Work on Precon League Administration

Pokemon TCG

Pokemon Decks

• Planned new decks:
  • charizard EX (basically confirmed)
  • poison deck (details unconfirmed)
• To be discussed:
  • Should we move away from club decks being built within the unlimited format, and focus on standard decks
  • To be put in a Discord thread > Nene: Create discord thread about Pokemon Club Deck Format

Combined TCG Extravaganza - after exams

• No updates
  • Jeremy will contact people after his last exam finishes
• Event with multiple TCG formats (Pokemon, Yu-Gi-Oh!, Flesh and Blood)
  • Donald is willing to help run Flesh and Blood games
  • Jon and David would like to run some Netrunner games
  • Josh can run Shadowverse: Evolve
  • Chris, Jeremy, Nene will run some Pokemans
  • Jackie willing to bring some Keyforge
  • Angus interested for Yu-Gi-Oh
• Will likely be after exams due to general busyness > Jeremy: EMP and advertising for Combined TCG Extravaganza > Jeremy: Contact the TCG people about their TCGs (for the extravaganza)

Wargaming

Next Warhammer Tournament - Sunday, 17/11 @ 8:15am

• Advertising is out!
• Doubles Tournament
• Moved to after exams
• It's happening!
• Talked with Matt about event entry
  • As it is a Unigames event, Unigames members received early ticket availability
• Tickets are $45 per pair
• If you have any questions about the tournament, talk to Matt (flooploop on discord)
• Giumelli Learning studio 1 and 2 (EZone 206 and 207)

Warhammer Materials

• Last discussed: Meeting #27
• Waiting for Book Buy before bringing up Age of Sigmar
• Unbuilt terrain to be built and stored in the tub under the money box soon

Blood Bowl

• Round 7 ongoing
  • Heading into exam season so scheduling might get weird
  • right now, second week of finals is around 23/12
• Check the #bb-scoreboard channel to see the standings!
• Check the Blood Bowl Mat Schedule to see if the club's Blood Bowl materials are availabe for league games
• Nupdates for Blood Bowl Miniature Protection
  • Set of plastic drawers
    • Wouldn't be kept in the box
    • If we get more teams as a club, it would mean we can keep them all in one place.
    • More protective than keeping them in the box as they would be the only things in these draws
  • Nene has some drawers that might work
  • Alongside the drawers, suggested to separate the Blood Bowl materials from the teams themselves on the website
• Cam is still willing to paint the minis > Gen, Nix: Temporary Blood Bowl miniature protection

Wargaming Budget

• Objective markers can be done before the tournament, after exams (by Jackie)

Blood Bowl for Life - Week 11, Saturday, the 12/10, starting at 9am

• Cam has donated the money to the relay team > Gen: Write Blood Bowl for Life handover

Fresher Campaigns

• "Nothing new but nothing going wrong either" - Cooper
• Some campaigns are paused for exams

(Casual) Access Department Collab!! - Wednesday 23/10 @ 12PM

• It happened!
• Attendance: 4
  • "Bussin bussin fr fr" - Josh

Cameron Hall Minecraft SMP

• reps: Connor, Nene
• Looking to Launch on either the 8th or 9th of November
• Setting up similar Plugins to the previous server
  • Playing on the server will not require mods
• Had another meeting
  • being worked on
  • server being tested at the moment
  • waiting for Gary to return from New Zealand

Relay for Life - 5/10-6/10 @ Riley Oval

• Final Total: $3908
  • yippee!!

Cameron Hall Quiz Night - 12/9 @ 7pm @ The Tav

• Waiting on our shmoney from various sources
• If you have any feedback please put it in the feedback form, we are still looking at it for writing the handover!
  • https://forms.gle/P56chaaxb5fK4RjF8
• In the process of being dissolved

Joint Camp

• We are almost out of tickets
• Assigning events and other things to committee members
  • Larp
    • Chris
    • Nix
  • Food Run
    • Connor
    • Jeremy
    • mysterious third car
  • Library
    • Josh's "le-big" car
• Advertising out
• Subcommittee Reps are Jack, Cooper, Connor
• Camp leaders: Connor, Finn, Gary
• Written official assassins rules
  • So we can be consistent and clear what the rules are
  • Talked with Alistair about assassins rules
  • Need to write a setup guide
• We have received some feedback that our how to sell camp tickets guide is inconsistent with how we actually selling tickets
  • Specifically with respect to how to track digital ticket purchases, no envelope is needed as there is no physical currency to keep track of. > Josh: Write official assassins rules (the handover version) > Nene: Write setup guide for Assassins > Gen: Create one-shot post for Joint Camp

Dice Bag Workshop - 15/9 at 1-5PM @ Ezone Central 207

• Waiting on Jack to distribute money > Jack: Distribute profit from Dice Bag Workshop

Far Future Events

Uncharity Vigil

• No updates
• Discord Server created
• Going to organise first meeting very early so we sort out any issues further ahead of time
• Reps: Josh, Jeremy > Josh: Poke Uncharity Reps about things

Reimbursements

• Approved
• Pending
• Unsubmitted
  • $7.99 to Winslade for Paper Towels
  • $33.48 to Nene for Costco Run
  • $7.48 to Nene for Big Ruler
  • $10 to Josh for Brooms

Guild

SOCPAC Meeting

• next socpac: 29/10
• That's today!

Tenancy

• No more UCC Webcams (for now), Kelvin got back to us
  • All cool to host our cameras on UCC's server as long as we have a written agreement with UCC about it.
  • Talked with Gary
    • This will be fine to host cameras on UCC servers, but won't be set up until after he is done with exams
    • Nupdates until Gary returns from ~~the Abyss~~ New Zealand

General Business

Gatekeepers

• No new Gatekeepers

Webkeepers

• No new Webkeepers

Room Updates

• Reorganisation of Mini Shelf (Nupdates)
  • Plastic Drawers for Blood Bowl Minis
• We have a shelf full of minis that aren't always used but are otherwise taking up a lot of space (nupdates)
  • We could put them in the storage box with our other minis, checking with members beforehand
    • Committee is in favour of this option
  • Putting out a facebook post to notify members to reclaim their minis from the shelf
• Josh has brought the brooms and put them upstairs
• Box of metal minis in the monolith
  • We have some broken minis that we can throw out
  • Otherwise we can strip these minis and put them in with the other unpainted minis
    • Would also free up space > Gen: Discard the broken minis > Gen: Go through the metal minis in the monolith > Nene: Organise Monolith and Kallax > Nix: Create a post asking about shelf minis

Ikea Chair Update

• nupdates until after exams
• Josh, Connor, Nene and Jackie went to Ikea, ruled out some chair options
  • We have decided on the Teodores chairs for the clubroom
  • "froggy chair"
  • Number of Chairs: 16
  • We may run a Uncharity Goal for chair cushions
  • Black chairs not available, so we have agreed on the dark blue colour
• Decided to order after exams are over
  • So we don't have to build them during exams

Library

Sem 1 Book Buy

• nupdates
• Blood Bowl Mat
  • Perpetually awaiting on a response regarding the misprint
  • We will call them > Gen: Repair damaged games > Josh, Connor, Gen: Call Molly's Grotto about the misprint again

Sem 2 Book Buy - Wednesday 13/11 @ 1pm (tentative)

• Deadline is 9/11
• Date for book buy meeting: 13/11 (tentatively)

Painting the Blood Bowl Minis

• nupdates until after exams
• Followed up with Lily about the Blood Bowl Mini colours
  • Black and Purple with Gold Metallic Highlights
• Cam will paint the minis after exams
• As the plan was for the other team to be purple, we may decide the other team colour at this upcoming uncharity vigil.

Food Runs

• Connor did one with Clarice on Friady
• Remember at the start of the year when we said "we'll update the pricelist. Source: "Trust me bro""
  • Will print new pricelist soonm > Jeremy: Print Pricelist > Josh, Connor, Jackie: Do another food run this week

Phoenix Revival

• SUBMISSIONS ARE CLOSED
• Waiting for Jackie to finish exam

Uploading Old Minutes

• No updates (Last discussed: meeting #26)

Organising Old Records

• No updates
• I (chris) got time > Chris: Investigate organisation of old records

Newsletter

• i (chris) got time > Chris: Do another Newsletter

Committee Business

Implementing Bank Transactions

• nupdates
• We need to start using Bank Transfer
  • When implemented, we'll do an in-person gatekeeper training on how to use the Bank Transfer
• We need to write up a Bank Transfer Usage Guide to send to gatekeepers and post in the clubroom > Jackie, Connor: Make Bank Transfer Usage Guide

Instagram

• Instagram account has been made
• Nupdates until after exams
• Details (thread in discord for committee to discuss further)
  • Difference between advertisement strategies on different media platforms
    • Discord is immediate, so is good for bumps for events on the day
    • Instagram is not as useful for immediate notification, so lends better towards weekly or monthly round-ups
    • Facebook crossposts don't add any extra effort to the current strategy (other than effectively one button)

Meeting closed: 5:23PM