Unigames Committee Meeting #36 - 03/10/2025

tags: committee meeting 2025

Attending

• Connor
• Anna
• Nene
• Jeremy
• Jack D
• Ash
• Ella
• Jack B
• Lucy

Apologies

• Gen

Absent

Meeting scheduled: 6:00 pm

Meeting open: 5:15 pm

Reports:

President's Report (Connor):

• Trying to figure out our club award money!
• Joint [REDACTED] so soon…
• NBA Update: Thunder left undefeated, are they destined for the back 2 back?

Vice President's Report (Gen):

• ough ough ough exams
• catan time

Treasurer's Report (Anna):

• still... in... the... mines...
• nothing else

CommBank Account Balance: $938.37

Guild Account Balance: $7,884.65

Total Balance: $8,823.02

Secretary's Report (Nene):

• drip feeding the masses by doing one action item a week
• look at my website here
• i won fortnite 1 time this week

Librarian's Report (Jeremy):

• they call me the library adder
• coriolis: the great dark and antidote added to library!
• exams took my ability to do anything else
• did you know its very easy to mod your 3ds

Fresher Rep's Report (Jack D):

• The cards, the cards, the cards will tell the past the present and the future as well
• Ignore exams, return to vampire drip
• I am falling for France propaganda

OCMs' Reports (Ash, Ella, Jack B, Lucy):

• Ash:
  • done with exams
  • avatar pre release coming soon
  • one piece decks have been gotten and sleeved (fuck you Connor)
• Ella:
  • ♡ yay finished exams!!
  • ☆ I'll cook on my action item now
  • ♡ full of FREEDOM!!! Hype the baby swans I keep seeing
• Jack:
  • i love stan i love r i love bayesian analysis i love design matrixes
  • icecream eaten yesterday: 1L belgian chocolate
• Lucy:
  • One more exam and I’m freeeeee
  • Nothing has been done for I have not been released from the mines yet, but soon™
  • When I ATP but then I ADP + P

Past Action Items:

• Connor:
  • Done
    • Retrieve the Field Guide to Floral Dragons
  • In progress
    • Reach out about money for SOC awards
    • Fix the regulations
• Gen:
  • Done
    • EMP and advertising for Colonist Tournament
    • Do EOI for Colonist Tournament
  • In progress
    • EMP and advertising for BOTC
  • Not done
    • Finish the Gatekeeper FAQ document
• Anna:
  • In progress
    • Do the 7 Wonders score sheet
  • Not done
    • Distribute the Quiz Night funds
    • Fix the table (along with Jeremy, Lucy)
    • Sort out the long and square tables
    • Glue the mini boxes
    • Figure out Canva Pro (along with Nene)
    • Cook on regulations for a club card (along with Nene)
• Nene:
  • Done
    • Announce Busy Bee
  • Not done
    • Make things for the Club Pokemon Decks
    • Figure out Canva Pro (along with Anna)
    • Cook on regulations for a club card (along with Anna)
    • Upload old minutes
    • Fix the old minutes
    • Organise and scan the old records
    • Organise the email inbox
• Jeremy:
  • In progress
    • Sort out gatekeeper photos
    • Procure Book Buy games
    • Message the guy about acquiring Nemesis and add-ons
    • Do general maintenance on the damaged library items
  • Not done
    • Fix the table (along with Anna, Lucy)
    • Magnet the minis
    • Do QR codes for damaged library form
• Frack:
  • In progress
    • Get the tarot deck
• Ash:
  • Done
    • Do poll on prizing for 7-Point Deck Event
    • Sort out One Piece decks
  • In progress
    • EMP and advertising for Avatar Prerelease
  • Not done
    • EMP and advertising for 7-Point Deck Event
• Ella:
  • In progress
    • Advertising for Cat Haven Collab
• Lucy:
  • In progress
    • Catalogue the minis in the clubroom
  • Not done
    • Fix the table (along with Anna, Jeremy)

Boardgames

Colonist Tournament - Sunday the 9th of November @ 11am

• Advertising was put out
• It's this weekend!

Blood on the Clocktower - Thursday the 13th of November @ 11am

• Date changed to the 13th due to Colonist Tournament
• Adam can still help!

Gen: EMP and advertising for BOTC

RPGs

• No updates

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• He (Spiderman) has squatters rights

Avatar Prerelease - Sunday the 16th of November @ 11am

• Could be reservation but often people won't show up and won't say anything, so probably first come, first serve
• Email was sent to Good Games and they've said theyll have kits for us
• EMP has been done, prizing will need to be picked up, and advertising will be out soon
• We will lock in who's there next week

Ash: Advertising for Avatar Prerelease

Connor: Pick up Avatar Prerelease stuff

7-Point Deck Event - Sunday the 23rd of November

• Poll was done, a lot of people would be open to there being paid entry and prizing for the event
• To organise a proper amount of prizing, people will be able to message Ash and pay for entry by bank transfer
• Ash also thinks some of the prizing can be specific cards used in the 7 point format instead of packs

Ash: EMP and advertising for 7-Point Deck Event

Other TCGs

Club Pokemon Decks

• I'm working on it

Nene: Make things for the Club Pokemon Decks

One Piece Intro Event - Sunday the 30th of November

• We have the new One Piece decks sleeved and a bunch more people who have their own and spare decks, so Ash thinks we do an intro event
• Yayyyy

Ash, Connor: EMP and advertising for One Piece Intro Event

Wargaming

Blood Bowl

• The third season of Blood Bowl is available for pre-order
• It's nearly 300 dollars
• It could be a splat buy thing, but Connor says we have money
  • "Blubbloal" - Connor
• We think we should probably get the book and the tokens it comes with, we don't really need the whole box
• Lucy will message in feedback to let the people who recommended this to us know what we decided

Collaborative Events

JSS Collab - Wednesday the 12th of November @ 3pm

• Ideally advertising goes out in 2 days, JSS is almost ready with it

Ash: Advertising for JSS Collab

Cat Haven Collab - Wednesday the 19th of November @ 2pm

• Ella has started working on the advertising
  • "I'm COOKING"
• She's working on there being reservations for slots to see the kittens, apparently otherwise the kittens get overwhelmed, so it's for their benefit

Ella: Advertising for Cat Haven Collab

Megagame - Thursday the 20th of November @ 10am

• No updates

Major Events

Quiz Night - Week 8, Friday the 19th of September @ 7pm

• Apparently everything's been approved, so Anna will distribute the funds

Anna: Distribute the Quiz Night funds

Joint [Redacted] - Friday-Monday the 5th-8th of December

• Reps: Anna, Ash, Gen
• Meeting tomorrow
• Advertising will go out on Wednesday

Fresher Zone

Fresher Campaigns

• Connor asks Jack D how the fresher campaigns are, Jack D asks how Connor is
  • He says uhhhh
  • "We're worried for him," - Ella
  • He's wondering whether he should become a supervisor at Freshwaters
    • We all say no
• The freshers are presumably fine

Far Future Events

Uncharity Vigil

• Reps: Jack B, Lucy

Reimbursements

• Done
  • $725.90 to Nene for Sem 2 Book Buy
  • $210.60 to Anna for Food Run 27/10
• In Progress
• Unsubmitted
  • $54.95 to Ella for Land of Eem

Guild

Tenancy

• No updates

Grants

• Semester 2 grant submitted!

SOC Awards

• Apparently we will get the money when the grant money is sorted out
• We will also be getting a new PROSH award that says Unigames and not UniGames

General Business

Gatekeepers

• Gen is going to take over doing the Gatekeeper FAQ document as a long term goal
• Nene announced Busy Bee

Gen: Finish the Gatekeeper FAQ document

Jeremy: Sort out gatekeeper photos

Webkeepers

• Regulations almost almost changed

Connor: Fix the regulations

Room Updates

Eunigames Playmats

• Jackie is getting back on the proverbial saddle

Tables

• Square table still needs fixing
• Anna wants to oil up the square table, long table is like weird and she will ask about it
  • "Oughhhh," - Jeremy

Jeremy, Lucy, Anna: Fix the table

Anna: Sort out the long and square tables

Library

Sem 2 Book Buy

• Games we don't have:
  • Those Who Dare
• Games we're in the process of getting:
  • Land of Eem Core Rules
• Games we have:
  • Age of Sigmar: Spearhead Starter Set
  • Antidote
  • Coriolis: the Great Dark Core Rules
  • Everdell
  • Night Cage Expansion: Shrieking Hollow
  • One Piece (3x Precons)
  • Slay the Spire
  • Splendor Duel
• Antidote and Coriolis have been stamped and entered

Gen: Procure Those Who Dare

Jeremy: Procure Book Buy games

Mini Stuff

• Once the minis are painted, the magnets will be redone on them
• Lucy has gotten through a bunch of boxes of minis and all that remains now is what's in the Monolith
• We were informed someone was interested in painting minis at a mini painting day, they don't have minis of their own, and our selection of clubroom minis is very sad
  • It would be fun to have some nice, primed ones for people to paint
  • In 2023 a painting competition was ran where we had a bunch of 3D printed fairy cats, we could have something similar that we get for things like this

Lucy: Catalogue the minis in the clubroom

Jeremy: Magnet the minis

Tarot Cards

• Jack D will get the sorceress tarot deck soon

Frack: Get the tarot deck

Donations

• The member who offered to donate stuff is back in Perth and talking to Jeremy about them
• Ticket to Ride Asia and Legendary Asia Expansion
  • "That is so Asia!" - Ella
  • This was on the Book Buy and we didn't get it, so Valerie offered to donate it
    • Motion to accept the Ticket to Ride Asia and Legendary Asia expansions
      • Passes unanimously

Jeremy: Message the guy about acquiring Nemesis and add-ons

General Maintenance

• The mini boxes still need to be glued, we bought the wood glue for them previously
• Anna printed a 7 Wonders score sheet but it was too big, so she'll print a new one
• Also apparently a while ago we lost a packing guide for the Warhammer terrain, we will print a new one

Anna: Print a new packing guide for the terrain

Anna: Glue the mini boxes

Anna: Do the 7 Wonders score sheet

Jeremy: Do general maintenance on the damaged library items

Jeremy: Do QR codes for damaged library form

Food Runs

• Bountiful once more

Phoenix: Future/Past - Friday the 28th of November @ 3pm

• No updates except the next one is on the date above

Committee Business

Canva

• Fuck Canva
• But also we can probably get Canva Pro for free?
• They provide free Canva Pro for non-profit organisations and charities, we just need to prove we are a non-profit (we are not eligible to be a charity)

Anna, Nene: Figure out Canva Pro

Banking

• Last year we discussed doing regulations for the Commbank account and they didn't eventuate
• Now we need to write regulations that cover the Commbank account as well as the club card
• There will also be constitution stuff but we lowkey don't give a fart

Connor: Retrieve the old regulation stuff regarding Commbank account

Anna, Nene: Cook on regulations for banking

Archiving

• No updates

Nene: Upload old minutes

Nene: Fix the old minutes

Organising Old Records

• Nene take them home today? And organise and scan them?
• Let's see

Nene: Organise and scan the old records

Housekeeping

• No updates

Nene: Organise the email inbox

Meeting closed: 5:53 pm