Unigames Committee Meeting #36 - 05/11/2026

tags: committee meeting 2026

Attending

• Nene
• Ella
• Leo
• Lucy
• Valerie
• Ronan
• Nigella
• Sophie
• Vedant

Apologies

• Rex
• Connor

Absent

Meeting scheduled: 1:00 pm

Meeting open: 1:12 pm

Reports:

President's Report (Nene):

• i swear i tried to do my action items but the laminator actually broke crazy style
• other than that ive been at work
• busy bee soon though!
• assassins badges Soon...
• song of this week is too easy by tinashe

Vice President's Report (Ella):

• ♡ joint camp work
• ☆ pyjama party!!
• ♡ hoodies!!
• ☆ hype me for finishing my exams

Treasurer's Report (Leo):

• sometimes bad things happen
  • like exams
• exams don’t stop me from doing unigames work
  • like the sem 2 grant

Commbank account balance: $708.83

Guild account balance: $10,879.87

Total balance: $11,588.70

Secretary's Report (Lucy):

• Exams done
• Nothing else done

Librarian's Report (Valerie):

• I'm working on the jeopardy game for pyjama party
• I got like 1 book buy game and ordered the rest
• I think I did something with the 7pt decks but I can't remember what

Fresher Rep's Report (Ronan):

• exams done!!
• working on reels editing ??
• life is sunshine and rainbows

OCMs' Reports (Nigella, Rex, Sophie, Vedant):

• Nigella:
  • food safety done & in the drive
  • all done with exams!!! research, however, is eternal
• Rex:
  • Wow first report
  • I promise I think about the club sometimes
  • But these are not those times
• Sophie:
  • unlike nene i have not tried to do action items
  • exams done. Still exhausted
  • I hate my nepotism job (mum woke me at 7 yesterday to beg me to go to work)
• Vedant:
  • food safety done
  • bombed last exam
  • krillion slump…

Immediate Past President's Report (Connor):

• I never sleep, 'cause sleep is the cousin of death

Past Action Items:

• Nene:
  • Done
    • Call about canvas for camp crafts
    • Organise bank meeting to change signatories
    • Bump Busy Bees
  • In progress
    • Do new gatekeeper photos
  • Not done
    • Look into OGM feedback
    • Set up committee Discord account
    • Photo award and announce
• Ella:
  • Done
    • Bump pyjama party
    • Correspond with hoodies
  • In progress
    • Do EMP and advertising for Card Wars Event
  • Not done
    • Get the SPG grant stuff, again
• Leo:
  • Done
    • Look into sem 2 grant
    • Contact Beskar Forge Gaming in regards to a sponsorship
• Lucy:
  • In progress
    • Do EMP, room booking, and advertising for the Warhammer Tournaments
    • Make Blood Bowl tokens
    • Do gatekeeper FAQ doc
    • Organise google drive
  • Not done
    • Look at dates for diceless RPGs event
    • Weekly advertising posts
    • Put WWO in Canava for public use
    • Bump stickers again
    • Organise non comp stickers
    • Organise minutes for signatories
• Valerie:
  • In progress
    • Obtain bookbuy items
    • Reach out for assistance for book binding
  • Not done
    • Look into next SNoM
    • Update Pokemon Decks
• Ronan:
  • In progress
    • Handover for fresher campaigns
    • Poster for general advertising
• Nigella:
  • Done
    • Put yourself on camp roster and do food safety (along with Vedant)
  • Not done
    • EMP for two player games (along with Sophie)
• Rex:
  • Not done
    • Contact Artemis for holiday BloodBowl
• Sophie:
  • Not done
    • EMP for two player games (along with Nigella)
• Vedant:
  • Done
    • Put yourself on camp roster and do food safety (along with Nigella)

Boardgames

Two Player Games - Monday 9th November @2-5pm

• Sophie would like to run a two player game event
  • Some of our new committee can shadow Sophie for doing EMPS
  • Advertising will be posted asap
• Nigella will help Sophie run the event
• EMP cannot be done online due to Guild Website updates

Bookbuy Games - Monday 25th of November @1pm

• Bookbuy games
• Maybe aiming for the day due to no exams
• Nigella can organise

Nigella: Organise dates and advertising for bookbuy advertising

RPGs

Halloween RPGs - Saturday, 31st October, 5pm

• It's been
  • Attendance of 6
• It was beautiful
• Into the Odd was played

Diceless RPGs

• Lucy really wants to run diceless systems
  • Amber Diceless
  • Lords of Gossamer and Shadow
  • Alice is Missing
    • This one could be in the CCZ?
• No-one is free to run this so it will be postponed
• Lucy look into this week

Lucy: Look at dates for diceless RPGs event

Cardgames

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Hobbit remains
• Reality Fracture gone
  • We might grab some more:
    • Reality Fracture
    • Strixhaven
    • Lorwyn or Edge of Eternities

F/SNoM

• So close to the end of semester isn't really the best time to assess attendance of events in an accessible venue
  • It will also be booked out during exams
  • F/SNoM may not happen for a little while...
• There will be some after exams
• Possibly 22nd of November (Sunday)
• EMP + advertising will need to be done

Valerie: Booking and advertising for SNoM

Other TCGs

Card Wars (Adventure Time) Event, Wednesday 25th November @5-8pm

• A student at SAE has contacted us and is interested in collaborating
  • They are composing an Adventure Time inspired soundtrack to perform at the event, so they would like the event to be based around Card Wars, an Adventure Time card game
• We don't have Card Wars but they do, so we can totally do this event
• EMP done
• Ella has been in correspondence and has chosen a date

Ella: Advertising for Card Wars Event

Deck Maintenance

• A member Ash has mentioned wanting to write instructions on how to use the decks and the sideboards
  • Ash has done 1/4 decks
    • No updates
• 7 point decks
  • Walks combo will be updated
• Some old commander decks need to be updated
  • Horde of Notions, Radha, Shao Jun
  • The changes are approximately $200, with $160 for replacing HoN
  • We could auction HoN at Uncharity, and have a new deck as a stretch goal

Valerie: Update Walks Combo 7pt deck

Wargaming

Warhammer

Warhammer Tournament

• Lucy is currently planning the next 2 tournaments
  • Lucy has messaged Matt
    • December no longer going ahead as Matt will be at the championships
    • 30th January
• Lucy will book the room and organise advertising
• I'll do it this week...

Lucy: Do EMP, room booking, and advertising for the Warhammer Tournaments

Blood Bowl

• Tokens need to be made
  • Not enough resin... need to order more
    • Resin on order
      • Resin gone??
• We would like to do a holiday Bloodbowl event
  • Rex would like to run this and contact Artemis
    • No updates

Lucy: Make Blood Bowl tokens

Rex: Contact Artemis for holiday BloodBowl

Collaborative Events

Major Events

Relay 4 Life - 3rd to 4th of October

• Reps: Rex, Nene
• Nene bought ice, gatorade, and a bunch of stuff
  • It cost 53.98, we will deal with that next week
• Ella guarantees 1 million attendees for R4L 2027
• Nene has received 1/3 from UniSFA
  • UWASCA has been contacted
    • Waiting for confirmation

UWASCA + Unigames Collab - Week 8, Saturday 19th September @12-3pm

• Reps: Ronan, Valerie, Ella
• Subcom has been dissolved

Creature Camp - 13th-16th November

• Reps: Ella, Sophie, Valerie
  • Camp leaders are Ella (Unigames), Diarmuid (UCC), Pranav (UniSFA)
• Roster is being sorted out, primarily needs filling in car schedule and RSA - but confirming with other clubs
• We will be running:
  • Assassins (Nene, Vedant, Nigella)
  • Crafts (Ella and Sophie)
    • Mural...
  • LARP (Ella, Valerie)
  • BotC (Valerie, Leo)
  • Quiz (Sophie)
• Other events run at camp will be:
  • Trope talks
  • Screenings
  • LAN
  • Debates
• Tickets are currently $105
  • A total of 16 tickets have been sold
  • We have a bunch more reserved for people on job rosters and whatnot
• Our 3 new committee members will likely go
  • They need to add themselves to the schedule
  • Also add certs:
    • Food safety
    • RSA (if applicable)
• We will have to reapprove the budget due to added craft supplies
• Motion to approve the Creature Camp 2026 budget
  • Passes unanimously
• Some other clubs have declined the budget
  • Seems to be unsure about distributing paints after camp
• Canvas store wasn't too helpful, we'll just leave it

Unigames Pyjama Party - Saturday 7th November @6-11pm

• Ella wants to run a pyjama party in the loft, right after exams end
  • The loft will be clean because Busy Bee will be on the same day
• EMP, room booking, projector and projector screen are done and booked
• There will be games, snacks, and movies!
  • Will be bought on Saturday
  • kind of like Unigames does Charity Vigil, but in PJs and with set end time
  • Valerie is making and will host a Jeopardy game
• Ella has made a budget
  • Tickets will cost $5, this will cover food
  • 11 RSVP
• Advertising is out
• Has been bumped

Far Future Events

Uncharity

• Reps: Leo, Valerie
• Reach out immediately after sem 2 exams
  • Valerie will start messaging people

Valerie: Start Uncharity subcom

Unigames Redacted 2027 - 2 to 5th July

• Booking for next year has been confirmed
• Deposit has been paid

Fresher Zone

Fresher Campaigns

• Ronan is still writing the handover
• No updates

Ronan: Handover for fresher campaigns

Reimbursements

• Unsubmitted
  • $317.68 to Leo for food run

Guild

SOCPAC Meetings

• Next meeting in November (online)
  • Nene or Ella will go

Grants

SPG Grant

• We have got the money! We have $500
• Got:
  • Secret Hitler
  • Coup
  • Banangrams
  • Tape
  • Paintbrushes
  • Glue
• Not got:
  • Whiteboard markers
  • 4x Playing cards
  • 8x Card sleeves
  • 6x Deckboxes (but they are paid for)

Ella: Get the SPG grant stuff, again

Semester 2 Grant

• Submitted!
  • Thanks Leo

Club Awards

• We won just one
  • It was SOC Best Club
    • We are literally the best to ever do it
    • If you win Best Club you are the best at all of the categories. true?
    • We get $750
• We haven't been paid yet
• Nene will do an announcement

Nene: Photo award and announce

Tenancy

• No updates

General Business

Gatekeepers

• Lucy is doing FAQ doc
• New gatekeeper cards will be put up after meeting
  • They were printed but the laminator ate them...

Lucy: Do gatekeeper FAQ doc

Nene: Do new gatekeeper photos

Webkeepers

• Messaged to remove GGs sponsorship from website
  • In the process of being removed

General Unigames Advertising

• General advertising posters for guild screens are in progress
• Weekly What's On wasn't posted
  • Lucy put template into shared Canva
    • Couldn't access Canva, will do soon

Lucy: Weekly advertising posts

Lucy: Put WWO in Canava for public use

Ronan: Poster for general advertising

Merch

• Lucy has posted the advertising and sticker form
  • Has been pushed to November 1st
    • Lucy shall bump again this week
  • Lucy will also organise the general stickers
• Ella is following up on the extra hoodies
  • We got a response
    • They said that they will be dispatched in October
      • Hoodies are incoming!

Ella: Correspond with hoodies

Lucy: Bump stickers again

Lucy: Organise non comp stickers

Room Updates

• Coathanger for hoodies?
  • Lucy can look into this

Lucy: Look into hoodie display

Busy Bee - Saturday, 7th of November

• Busy Bees is this weekend!

Library

• Pokemon decks are out of circulation... still
  • Not until exams are done
• The 4 card boxes in the monolith will be picked up by Chris

Valerie: Update Pokemon Decks

Semester 1 Bookbuy

• Book buy has been!
• We are still waiting on the following resources:
  • RPGs
    • Shadowrun 6e: Hong Kong
  • Boardgames
    • Terraria (Expected in December)
• We have acquired:
  • Calico
  • Stardew Valley
  • Articulate
  • Wingspan: Oceania Expansion
  • Pico
  • Lying Pirates
  • Vampire: The Masquerade 20th Anniversary Edition
  • Paranoia (2023)
• No updates

Semester 2 Bookbuy

• We had our meeting!
• All ordered but not received:
  • Boardgames
    • Quest (next week)
    • We're Doomed (December)
  • RPGs
    • Masks: A New Generation (Unknown)
• We have acquired:
  • Boardgames
    • Harmonies
    • Catan (5-6 player expansion)
    • Ark Nova
    • Rebirth
  • RPGs
    • Daggerheart Core Rulebook
  • Cardgames
    • Sea Salt & Paper

Mini Stuff

• Lucy still painting them
  • Holiday work
• Valerie has been cleaning the (general) minis
  • It will happen!

Donations

• No updates

Library Maintenance

• There are some books falling apart
  • We will get the book binding supplies from SPG grant
• A packing guide for Root should be made
• No updates

Valerie: Reach out for assistance for book binding

General Maintenance

• No updates

Food Runs

• Nene will do one today
  • Paper towels

Phoenix: One Man's Trash

• Ella will come up with something and endeavour to run this
• Ella is considering running more frequent workshops in the holidays
  • Weekly workshop after exams?
  • We could make different phoenix TCG characters
  • We could also make covers for each of the TCG decks, like the Pokemon decks
• 28th date will not occur due to Ella being busy with exams
  • Ella will look into weekly events during the holidays

Ella: Do Phoenix organisation

Committee Business

Feedback

• We have received some feedback from a member
  • This was in regards to information on election candidates
    • He provides that creating a forum or post a week or so before A/OGMs with information on the candidates to help those who may not know them decide how to vote
  • He has also mentioned election regulations
    • The regulations are not very clear on the rules in regards to campaigning for elections
• Nene will look into what we may change for the future in regards to the clarity of campaigning as well as the ability for candidates to provide information on themselves for the benefit of members who may not know them but wish to vote in elections
  • We will make sure with the solution to the feedback, we will try not to promote absentee votes over physical attendance due to the importance of reaching quorum
• No updates

Nene: Look into OGM feedback

Sponsors

• Leo has mentioned Beskar Forge Gaming in Victoria Park as a potential store we may approach about a sponsorship
  • Leo will reach out to them!
    • No response

Banking

• Non-profit Assessment
  • Done by Leo
• We will need to organise a banking meeting for new signatories
  • Nene, Ella and Leo are needed
    • Friday 6th November

Lucy: Organise minutes for signatories

Nene: Organise bank meeting to change signatories

Discord

• We will look into a committee Discord account
  • A joint committee Discord account to oversee the server and edit quick links without reposting them
  • UniSFA does this
  • We will do this. We are awesome
• Critically low priority
• No update

Nene: Set up committee Discord account

Meeting time

• Our next meeting will be on Monday 10am after exams

Approvals by Circular

• None

Google Drive

• The organisation of the google drive is in progress
• Lucy is getting some old event docs from older members for archive purposes
  • Holiday job

Lucy: Organise google drive

Archiving

• Nene is working on old minutes

Closed Section Opens: 1:52 pm

Closed Section Ends: 1:54 pm

Meeting Closed: 1:54 pm