Unigames Committee Meeting #36 - 12/11/2024

tags: committee meeting 2024

Attending

• Josh
• Connor
• Chris
• Gen
• Cooper
• Jeremy
• Nene
• Nix
• Oscar
• Jackie

Apologies

• Jack

  Absent

Meeting scheduled: 4:00PM

Meeting open: 4:11PM

Reports:

President's Report (Josh):

• Pre-release
  • we're so back
• Arcane
  • Josh Pogs in the meeting

Vice President's Report (Connor):

• Minceraft server is open! Come drink tha soup!
• Camp tickets SO CLOSE TO BEING SOLD OUT, COME IN IF YOU WANT ONE!
• I am now employed 🤪

Treasurer's Report (Jack):

• I ate the fish that kills you and now i am being killed
• I'm finally free.... no more obligations.... connor... i will finally reimburse you....
• Cam Hall server seems to be doing pretty well from a player perspective :‎‎)
• Grant applied for two minutes early (ty so much jackie and conor, i would be dead) Account Balance: $11,033.94 Commbank Balance: $3032.69
• Future Balance Changes:
  • Quiz Night split
  • Dicebag split
  • Food Run x2
  • Camp food runs
  • Sem 2 Grant
  • Book Buy

Secretary's Report (Chris):

• The Secretary curse is a patient demon
• Arcane
  • Chris pogs in the meeting
• Prereleased it up
• Something something action items?
  • try not to mess it up challenge

Librarian's Report (Gen):

• been big bookbuy brained
• Was a Storyteller for the BotC event, was really fun, our game went super well!!
• Shout out to Zach for finishing his wace exams

Fresher Rep's Report (Cooper):

• Finally made it to my fresher campaign for the first time in like a month and a half, I neeeed more game!
• Won a game of BotC
• Came last in pre release
• And won my first ever Fortnite victory royale 👑, I - love the eminem rapgod minigun

OCMs' Reports (Jeremy, Nene, Nix, Oscar):

• Jeremy :
  • truly, it could be worse
  • uhhh i have messaged people for tcg extravaganza
  • they have responded
  • ◑﹏◐
• Nene:
  • everyone play minecraft NOW
  • what if instead of doing the action items i slacked off
  • fortnite season is in the toilet booooo. 0 wins.
• Nix:
  • Tourney this weekend!!
  • BoTC went hard
    • I love lying
  • Can someone buy me Tall Gyarados
• Oscar:
  • am free
  • am eepy
  • am not bad at Professor Layton, half of these just aren't puzzles

Immediate Past President's Report (Jackie):

Attendance Count - 35/36 (97%) - happiness! joy! freedome! (walks into two days straight of marking exams) - phoenix cover imminnent (prob getting finished during tomorrow's book buy meeting) - considering asking gen to pretty please add a late book buy suggestion of wargaming supply (plastic glue and super glue) - doing the usual of being around to give advice and guidance. yup

Past Action Items:

Action Items:

Josh:

work on MTG club decks (in poggers)

Work on Precon League Administration (in poggers)

Talk to Tactics about Blood Bowl tournament sets (not done)

Write official assassins rules (the handover version) (in poggers)

(with Connor and Gen) Call Molly's Grotto about the misprint again (not done)

(with Connor and Jackie) Do another food run this week (not done)

Connor:

(with Josh and Gen) Call Molly's Grotto about the misprint again (not done)

(with Josh and Jackie) Do another food run this week (not done)

(with Jackie) Make Bank Transfer Usage Guide (not done)

Jack:

Re-book Paranoia event (done)

Advertising for Paranoia One-shot Night (in poggers)

Distribute profit from Dice Bag Workshop (not done)

Chris:

EMP and Advertisement for World-Building Games (not done)

Investigate organisation of old records (not done)

Do another Newsletter (not done)

Gen:

EMP and Advertising for Book Buy Games (not done)

(with Nix) Temporary Blood Bowl miniature protection (in poggers)

Create one-shot post for Joint Camp (done)

Get paint stripper for the club (not done)

Go through the metal minis in the monolith (not done)

Repair damaged games (in poggers)

(with Josh and Connor) Call Molly's Grotto about the misprint again (not done)

Jeremy:

EMP and advertising for Combined TCG Extravaganza (not done)

Contact the TCG people about their TCGs (for the extravaganza) (done)

Nene:

Contact Pokemon Deck Owners (done)

Write setup guide for Assassins (in poggers)

Organise Monolith and Kallax (in poggers)

Nix:

(with Gen) Temporary Blood Bowl miniature protection (in poggers)

Jackie:

(with Josh and Connor) Do another food run this week (not done)

(with Connor) Make Bank Transfer Usage Guide (in poggers)

Usual Suspects

Board Games

BOTC Event - Monday 11/11 @ 1pm (After exams)

• Attendance: 25
• It went well!
• A couple of games got done, ran until about 8
• Got some feedback
  • Advanced game had a little bit of disparity in terms of how seriously players were taking the competitive aspect of the game
  • Less of a problem for the beginner game
  • Noise Level in certain places
  • Making sure a gatekeeper is available for as long as the games are running
  • Current system of beginner/advanced may have some problems, but there would also be downsides to changing how we split games
    • Other options:
      • Beginner/Standard
      • Standard/Advanced
      • Casual/Competitive

BOTC Event 2 - Week of the 25th?

• the sequel > Connor: EMP and Advertisement for BoTC 2

World-Building Games Event - Friday 29/11

• nupdates > Chris: EMP and Advertisement for World-Building Games

Book Buy Games Event - Week of the 9th of December

• nupdates > Gen: EMP and Advertising for Book Buy Games

RPGs

Paranoia One-shot Night - Semester Break (After Exams) 18/11 or 21/11

• Moved to 18/11
• EMP approved and room booking approved
  • Advertising in a few days > Jack: Advertising for Paranoia One-shot Night

Unspecified RPG event - Week of the 2nd of December

• to be decided after book buy

TCGs

Booster Box Buying Bhenanigans

• Box dead
  • did a little jumble up and accidentally sold some prerelease prizes instead of normal pack selling
• Gibbi has been commissioned to procure some more Foundations boxes for le Club

Magic: The Gathering

Good Games Morley Pre-releases

• Got an email from Dan Good Games
  • They're happy to facilitate events and prizing.
    • $55 with 4 boosters per player of prizing.
    • Main request from Good Games is that if we run prereleases through them we do so consistently
    • provide some form of advertisement for them
      • We already do this in our Fresher Guide with Tactics, so this is very feasible, and we were probably going to think about doing this anyway for Good Games
• Previous discussion:
  • Dan Good Games has contacted us about potentially running a pre-release at UWA
  • Prerelease Price and Prizing
• Previous discussion:
  • Dan Good Games has contacted us about potentially running a pre-release at UWA
  • Prerelease Price and Prizing
    • Tactics: $60 Pre-release kit, 2 packs per person
    • Good-games: $55 Pre-release kit, 2-8 packs per person (depending on attendance)
  • Good Games are also potentially interested in running Drafts through us. > Josh: Message Tactics about Pre-releases

Foundations Pre-release - Sunday 10/11

• It happened!
• Attendance: 10
  • So apparently people just didn't like Duskmourn
• It might be pricing, but also Foundations isn't particularly exciting for experienced players

Aetherdrift Pre-release

• Might happen eventually

Foundations Jumpstart - unconfirmed

• Foundations is coming alongside a Jumpstart set
• People have asked if we are going to run Jumpstart
  • Between Foundations Pre-release and Camp we would need to run it early January, instead of the Draft
  • Another option is running it a week after the TCG extravaganza as a follow-up event > Josh: Create a Jumpstart Interest Poll

MTG Club Deck Updates

• Missing Cards
  • Horde of Notions deck is still missing a card
• Mani has sent through a list of changes to the club decks
  • Josh is looking over the changes and has some things he would like to change (about the changes)
  • details about how the deck changes are working available in previous minutes
    • We sell old cards for store credit
    • use store credit to buy new cards
    • We reimburse Mani for anything he needs to pay out of pocket
• waiting for final version of deck changes to fit budget
• We are in the process of updating the other club decks

Josh: work on MTG club decks

MTG Precon League

• nupdates
• Precon League is a competition in which participants take preconstructed commander decks and upgrade them with a limited budget over the course of multiple rounds.
• Good Games will contact us regarding prizing
  • Based on previous participation of around ~16 players, if we up the price to $10 for entry, we can up prizing to about $160
    • Feedback on prizing from last precon league was that it was rather lackluster
  • Suggested to work out the details of point allocation before finalising how we do prizing for the event
  • Also suggested that each player gets at least one pack for prizing regardless of league results
  • Gibbi has also suggested that we include prizes like Sleeves and Deck Boxes > Josh: Work on Precon League Administration

Streets of New [redacted] Draft?

• We have a box of New Capenna in the monolith, will put out an EOI to see if it is worth drafting the set
• Otherwise we may auction it off or sell packs in the clubroom > Josh: Create a New Capenna Interest Poll

Pokemon TCG

Pokemon Decks

• We should move away from club decks being built within the unlimited format, and focus on standard decks
• Decks decided on
  • Gardevoir EX
  • Ogerpon EX
  • Toxicroak EX and Clodsire EX
  • Charizard EX
• Suggested to put future discussion of deck updates alongside book buy

Combined TCG Extravaganza - Week of the 2nd of December

• Jeremy has contacted people
• Whenisgood to Go Up
• Event with multiple TCG formats (Pokemon, Yu-Gi-Oh!, Flesh and Blood)
  • Donald is willing to help run Flesh and Blood games
  • Jon and David would like to run some Netrunner games
  • Josh can run Shadowverse: Evolve
  • Chris, Jeremy, Nene will run some Pokemans
  • Jackie willing to bring some Keyforge
  • Angus interested for Yu-Gi-Oh > Jeremy: EMP and advertising for Combined TCG Extravaganza

Wargaming

Next Warhammer Tournament - Sunday, 17/11 @ 8:15am

• This Weekend!
• Doubles Tournament
• It's happening!
• Matt won't be able to make it, he has sent a different Tournament Organiser in his place
  • Jack Kay is going to organise Tournament
  • Matt is going to leave some resources with us and then pick them up after
• If you have any questions about the tournament, talk to Matt (flooploop on discord)
• Giumelli Learning studio 1 and 2 (EZone 206 and 207)

Warhammer Materials

• Waiting for Book Buy before bringing up Age of Sigmar
• Unbuilt terrain to be built and stored in the tub under the money box soon
  • Terrain getting built this friday
  • Going to be used for the tournament

Blood Bowl

• Round 7 wrapping up
• Nupdates for Blood Bowl Miniature Protection
  • Set of plastic drawers
    • Wouldn't be kept in the box
    • If we get more teams as a club, it would mean we can keep them all in one place.
    • More protective than keeping them in the box as they would be the only things in these draws
  • Nene has some drawers that might work
  • Alongside the drawers, suggested to separate the Blood Bowl materials from the teams themselves on the website
• Cam is still willing to paint the minis
• Games Workshop has been distributing tournament sets to Local Game Stores
  • We don't know much about the details, so it may be worth contacting Tactics or GW to see if there is a way we can get access to this > Gen, Nix: Temporary Blood Bowl miniature protection > Josh: Talk to Tactics about Blood Bowl tournament sets

Wargaming Budget

• Objective markers can be done after camp (by Jackie)

Beyond Odyssey

• Local company that runs tournaments
• We need to research this option > Josh: Email Beyond Odyssey about Wargaming Tournaments

Fresher Campaigns

• "Pretty Epic" - Cooper
• Some campaigns are paused for exams

Cameron Hall Minecraft SMP

• reps: Connor, Nene
• It has launched!
  • Sorting out some moderation problems

Cameron Hall Quiz Night - 12/9 @ 7pm @ The Tav

• nupdates
• waiting to be distributed

Joint Camp

• We have exactly 2 tickets left
• Assigning events and other things to committee members
  • Larp
    • Chris
    • Nix
  • Food Run
    • Connor
    • Jeremy
    • mysterious third car
  • Library
    • Josh's "le-big" car
• Subcommittee Reps are Jack, Cooper, Connor
• Camp leaders: Connor, Finn, Gary > Josh: Write official assassins rules (the handover version) > Nene: Write setup guide for Assassins

Dice Bag Workshop - 15/9 at 1-5PM @ Ezone Central 207

• Waiting on Jack to distribute money > Jack: Distribute profit from Dice Bag Workshop

Far Future Events

Uncharity Vigil

• UWASCA and Esports have been invited, waiting for UWASCA to confirm (or decline) and send reps
  • Esports have sent reps
• Going to organise first meeting very early so we sort out any issues further ahead of time
• Reps: Josh, Jeremy

Reimbursements

• Approved
• Pending
• Unsubmitted
  • $7.99 to Winslade for Paper Towels
  • $10 to Josh for Brooms (incomplete)
  • $294.70 to Connor for Food Run

Guild

Tenancy

• No more UCC Webcams (for now), Kelvin got back to us
  • All cool to host our cameras on UCC's server as long as we have a written agreement with UCC about it.
  • Talked with Gary
    • This will be fine to host cameras on UCC servers, but won't be set up until after he is done with exam
    • waiting for Gary to be less busy to sort this out

General Business

Gatekeepers

• No new Gatekeepers

Webkeepers

• No new Webkeepers

Room Updates

• Nene has gone through the monolith and made a list of things that they were unsure of the reason they were there
  • To go through to check which things still need to be there
    • e.g. the foam mini protection that we aren't sure if we are going to use
• Reorganisation of Mini Shelf (Nupdates)
  • Plastic Drawers for Blood Bowl Minis
• We have a shelf full of minis that aren't always used but are otherwise taking up a lot of space
  • Post has gone up and some people have come to collect their minis
• Box of metal minis in the monolith
  • We have separated out the broken minis from various locations
  • Otherwise we can strip these minis and put them in with the other unpainted minis
    • Would also free up space
    • We should get some new paint stripper for the club > Gen: Get paint stripper for the club > Gen: Go through the metal minis in the monolith > Nene: Organise Monolith and Kallax

Ikea Chair Update

• To be done the week after camp
  • Josh will have "Da Big Car"
• Josh, Connor, Nene and Jackie went to Ikea, ruled out some chair options
  • We have decided on the Teodores chairs for the clubroom
  • "froggy chair"
  • Number of Chairs: 16
  • We may run a Uncharity Goal for chair cushions
  • Black chairs not available, so we have agreed on the dark blue colour

Library

Sem 1 Book Buy

• nupdates
• Blood Bowl Mat
  • Perpetually awaiting on a response regarding the misprint
  • We will call them
    • We may have another connection through Blood Bowl contacts, just in case > Gen: Repair damaged games > Josh, Connor, Gen: Call Molly's Grotto about the misprint again

Sem 2 Book Buy - Wednesday 13/11 @ 3.30pm

• Deadline is 9/11
  • ITS CLOSED
• Date for book buy meeting: 13/11

Painting the Blood Bowl Minis

• will follow up with the Blood Bowl Minis people
  • Cam and Lily
• Followed up with Lily about the Blood Bowl Mini colours
  • Black and Purple with Gold Metallic Highlights
• Cam will paint the minis after exams
• As the plan was for the other team to be purple, we may decide the other team colour at this upcoming uncharity vigil.

Imperium Maledictum Donation

• Donation by Max Cartwright
• Warhammer RPG enjoyers have been looking forward to this game
  • Member Interest
  • Seems more streamlined than some of the other Warhammer Systems
• Motion to accept Imperium Maledictum donation from Max Cartwright
  • Passes Unanimously

MTG Card Collection Donation

• Donation by Chris (not Evil Secretary Chris)
• Some of the cards are proxies
  • it is very hard to tell which are proxies and which aren't, even though they've apparently been sorted out of the rest of them
• The other question is what we would be able to do with the cards
• There are some resources here which we can make good use of
• Motion to accept MTG Card donation
  • Fails
• We may ask if we can have some of the non-card resources

New MTG Welcome Set

• to replace our current starter decks which are a little old
• to be made into a thread

Chess Clock and other Upkeep items

• Might not be necessary to put in the book buy
  • Committee is on

Food Runs

Josh, Connor, Jackie: Do another food run this week

Phoenix Revival

• SUBMISSIONS ARE CLOSED
• Jackie is working on the cover

Uploading Old Minutes

• No updates (Last discussed: meeting #26)

Organising Old Records

• No updates > Chris: Investigate organisation of old records

Newsletter

Chris: Do another Newsletter

Committee Business

Implementing Bank Transactions

• Jackie is writing a couple of things
  • A small usage guide for bank transfers
  • A section in the wall box book for bank transfer tracking (done)
  • A longer guide with justification
• We need to start using Bank Transfer
  • When implemented, we'll do an in-person gatekeeper training on how to use the Bank Transfer > Jackie, Connor: Make Bank Transfer Usage Guide

Instagram

• Details (thread in discord for committee to discuss further)
  • Difference between advertisement strategies on different media platforms
    • Discord is immediate, so is good for bumps for events on the day
    • Instagram is not as useful for immediate notification, so lends better towards weekly or monthly round-ups
    • Facebook crossposts don't add any extra effort to the current strategy (other than effectively one button)
  • We can use stories for updates on current events
  • Reposting from facebook to instagram stories
  • (incomplete, read the thread, chris)
  • Reposts can be done by whoever is running/advertising the event
    • Or we can have a roster

Meeting closed: 5:40PM