Unigames Committee Meeting #37 - 19/11/2024

tags: committee meeting 2024

Attending

• Josh
• Connor
• Chris
• Gen
• Jeremy
• Nene
• Nix
• Oscar
• Jackie

Apologies

• Jack
• Cooper

  Absent

Meeting scheduled: 4:00PM

Meeting open: 4:03PM

Reports:

President's Report (Josh):

• OH THE MISERY
• Created a Jumpstart and New Capenna Interest Poll
• Emailed Beyond Odyssey about Wargaming Tournaments
• Finalising the Assassins rules stuff, just in time for camp
• ARCANE IS SO GOOD GO WATCH IT I DONT CARE IF YOU DONT LIKE LEAGUE GO WATCH IT

Vice President's Report (Connor):

• Joint Camp hype!
• Minecraft, yk the deal
• My house has been infiltrated

Treasurer's Report (Jack):

• Grants have been processed, 2700 dollary doos into the acc!!!
• i would never submit grant late haha
  • he didn't, to be clear
• Paranoia oneshot had record turnout
• i have joy in my life now Acc Balance: 11,033.94 Commbank: 3177.69

Secretary's Report (Chris):

• i've done stuff
  • emp is stuff right?

Librarian's Report (Gen):

• book buy meeting was had!!!!! and books are beginning to be collected. thank you so much to everyone on committee for listening to me yap
• played in paranoia oneshot night, was very fun
• campcampcampcampcamp

Fresher Rep's Report (Cooper):

• no report given

OCMs' Reports (Jeremy, Nene, Nix, Oscar):

• Jeremy :
  • sorted out date for tcg extravaganza
  • forgot this last week but im still riding off the high because im not meant to be good, won prerelease for foundations
  • camp on da weekend yippee t-minus 3 days til food run
  • giant enemy spider
• Nene:
  • assassins set up guide done yayyyy
  • new pokémon proxies yayyyy
  • i wrote this post at 1.46 am so if i didn't do either of those things.... haha.
    • Secretary's note: they did
  • nene love textile crafts
  • can't wait until my term as ocm is over so i can stop talking about how i don't play fortnite
• Nix:
  • tournament, so good, so whimsical, 12 attendees
  • camp this Friday!!!
  • we should arrange bloodbowl or something on camp I think it would be cool
  • bookbuy happened we have more things now... kill team event sometime prob
• Oscar:
  • Jackie got me into pokemon but gatcha
    • Now i will never escape
  • Time is an illusion

Immediate Past President's Report (Jackie):

Attendance Count - 35/36 (97%) - is working v hard on phoenix cover. probably rn - She is - bank acc guide will be done this week - talking to donald abt membership notes section - played paranoia and started a feud with josh’s character immediately

Past Action Items:

Action Items:

Josh:

Message Tactics about Pre-releases (not done)

Create a Jumpstart Interest Poll (done)

work on MTG club decks (ongoing)

Work on Precon League Administration (ongoing)

Create a New Capenna Interest Poll (done)

Talk to Tactics about Blood Bowl tournament sets (not done)

Email Beyond Odyssey about Wargaming Tournaments (done)

Write official assassins rules (the handover version) (in poggers)

(with Connor and Jackie) Do another food run this week (not done)

Connor:

EMP and Advertisement for BoTC 2 (in poggers)

(with Josh and Jackie) Do another food run this week (not done)

(with Jackie) Make Bank Transfer Usage Guide (in poggers)

Jack:

Advertising for Paranoia One-shot Night (done)

Distribute profit from Dice Bag Workshop (not done)

Chris:

EMP and Advertisement for World-Building Games (in poggers)

Investigate organisation of old records (not done)

Do another Newsletter (not done)

Gen:

EMP and Advertising for Book Buy Games (not done)

(with Nix) Temporary Blood Bowl miniature protection (in poggers)

Get paint stripper for the club (not done)

Go through the metal minis in the monolith (not done)

Repair damaged games (not done)

Jeremy:

EMP and advertising for Combined TCG Extravaganza (not done)

Nene:

Write setup guide for Assassins (done)

Organise Monolith and Kallax (in poggers)

Nix:

(with Gen) Temporary Blood Bowl miniature protection (in poggers)

Jackie:

(with Josh and Connor) Do another food run this week (not done)

(with Connor) Make Bank Transfer Usage Guide (in poggers)

Usual Suspects

Board Games

BotC Event 2 - Monday 2/12 @ 11am

• the sequel
• in process of contacting storytellers > Connor: Advertisement for BoTC 2

World-Building Games Event - Friday 29/11 @ 3pm

• Microscope
• Mappa Imperium
  • May be others or less games depending on turnout > Chris: Advertisement for World-Building Games

Book Buy Games Event - Friday 6/12 @ 12pm

• nupdates > Gen: EMP and Advertising for Book Buy Games

RPGs

Paranoia One-shot Night - Semester Break (After Exams) 18/11

• Attendance: 5
• Advertising was put out fairly late, so in the future we should get Advertising out for events ASAP
  • It was also a very esoteric event announcement, which made it harder to tell that it was actually a One-shot night
    • Something to improve on in the future > Jack: Advertising for Paranoia One-shot Night

Into the Odd(-like) One-shot Night - Week of the 9th of December

• Idea to feature new RPGs
  • Into the Odd
  • Mausritter
  • Ars Magica
    • not really a one-shot system
  • For the Queen
    • also not really a one-shot system
  • Imperium Maledictum
• Start time somewhere between 1-3pm > Nene: EMP and Advertising for Into the Odd One-shot Night

TCGs

Booster Box Buying Bhenanigans

• We currently have 1.5 Foundations Boxes

Magic: The Gathering

Good Games Morley Pre-releases

• nupdates, need to email them back
• Got an email from Dan Good Games
  • They're happy to facilitate events and prizing.
    • $55 with 4 boosters per player of prizing.
    • Main request from Good Games is that if we run prereleases through them we do so consistently
    • provide some form of advertisement for them
      • We already do this in our Fresher Guide with Tactics, so this is very feasible, and we were probably going to think about doing this anyway for Good Games
• Previous discussion:
  • Dan Good Games has contacted us about potentially running a pre-release at UWA
  • Prerelease Price and Prizing
• Previous discussion:
  • Dan Good Games has contacted us about potentially running a pre-release at UWA
  • Prerelease Price and Prizing
    • Tactics: $60 Pre-release kit, 2 packs per person
    • Good-games: $55 Pre-release kit, 2-8 packs per person (depending on attendance)
  • Good Games are also potentially interested in running Drafts through us. > Josh: Message Tactics about Pre-releases

Aetherdrift Pre-release

• Might happen eventually
• next year

Foundations Jumpstart - Tuesday 17/12

• Foundations is coming alongside a Jumpstart set
• People have asked if we are going to run Jumpstart
  • Between Foundations Pre-release and Camp we would need to run it early January, instead of the Draft
  • Another option is running it a week after the TCG extravaganza as a follow-up event
• The Jumpstart and SNC draft poll have received around 20 votes each, so both events would be viable > Josh: EMP and Advertising for MTG Foundations Jumpstart

MTG Club Deck Updates

• nupdates
• Missing Cards
  • Horde of Notions deck is still missing a card
• Mani has sent through a list of changes to the club decks
  • Josh is looking over the changes and has some things he would like to change (about the changes)
  • details about how the deck changes are working available in previous minutes
    • We sell old cards for store credit
    • use store credit to buy new cards
    • We reimburse Mani for anything he needs to pay out of pocket
• waiting for final version of deck changes to fit budget
• We are in the process of updating the other club decks

Josh: work on MTG club decks

MTG Precon League

• nupdates
• Precon League is a competition in which participants take preconstructed commander decks and upgrade them with a limited budget over the course of multiple rounds.
• Good Games will contact us regarding prizing
  • Based on previous participation of around ~16 players, if we up the price to $10 for entry, we can up prizing to about $160
    • Feedback on prizing from last precon league was that it was rather lackluster
  • Suggested to work out the details of point allocation before finalising how we do prizing for the event
  • Also suggested that each player gets at least one pack for prizing regardless of league results
  • Gibbi has also suggested that we include prizes like Sleeves and Deck Boxes > Josh: Work on Precon League Administration

Streets of New Capenna Draft - January (Date TBA)

• We have a box of New Capenna in the monolith, will do a draft

MTG Counterfeit vs Proxies

• The box of cards donated to the club containing "Proxy" cards were not actually Proxies
• Differences between a Counterfeit card and a Proxy Card
  • A Counterfeit card is a copy of a real MTG card intended to be indistinguishable from the original
  • A Proxy is a placeholder meant to take a real card's place in a deck.
    • The purpose is for the function of the game, and a Proxy must be clearly distinguishable from a real card.
• Donald has suggested the club take a strong stance on Counterfeits vs Proxies.
  • The Club does not in anyway condone the use of counterfeits to scam potential card purchases. > Josh: Post an announcement about the on-selling or trading of Counterfeit cards

Pokemon TCG

Pokemon Decks

• 3 of the 4 decks have been resleeved
  • Ogerpon deck
  • Toxicroak deck
  • Charizard deck
• Still waiting to resleeve the gardevoir deck
• Suggested to put future discussion of deck updates alongside book buy

Combined TCG Extravaganza - Wednesday 4/12 @ 4pm

• Jeremy has contacted people
• Event with multiple TCG formats (Pokemon, Yu-Gi-Oh!, Flesh and Blood)
  • Donald is willing to help run Flesh and Blood games
  • Jon and David would like to run some Netrunner games
  • Josh can run Shadowverse: Evolve
  • Chris, Jeremy, Nene will run some Pokemans
  • Jackie willing to bring some Keyforge
  • Angus interested for Yu-Gi-Oh > Jeremy: Advertising for Combined TCG Extravaganza

Wargaming

Doubles Warhammer Tournament - Sunday, 17/11 @ 8:15am

• It happened!
• Attendance: 12
• Used Unigames' Mats and Matt's Terrain
• We are not holding Matt's Terrain
• Ran with no issues

Next Warhammer Tournament - January (Date TBA)

• Matt has expressed interest in running another tournament
• Details will follow

Warhammer Materials

• It is now After Book Buy
• Unbuilt terrain to be built and stored in the tub under the money box soon
• Didn't get Spearhead: Fire and Jade for book buy
  • Discussed whether we would try to include it as an uncharity goal
    • Committee is of the position that it would be better as a splat buy than an uncharity goal

Blood Bowl

• Round 8 is under way
• Nupdates for Blood Bowl Miniature Protection
  • Set of plastic drawers
    • Wouldn't be kept in the box
    • If we get more teams as a club, it would mean we can keep them all in one place.
    • More protective than keeping them in the box as they would be the only things in these draws
  • Nene has some drawers that might work
  • Alongside the drawers, suggested to separate the Blood Bowl materials from the teams themselves on the website
• Cam is still willing to paint the minis
  • will follow up on this
• Games Workshop has been distributing tournament sets to Local Game Stores
  • We don't know much about the details, so it may be worth contacting Tactics or GW to see if there is a way we can get access to this > Gen, Nix: Temporary Blood Bowl miniature protection > Josh: Talk to Tactics about Blood Bowl tournament sets

Wargaming Budget

• Objective markers can be done after camp (by Jackie)
  • There are alternatives that we can discusee in case Jackie has too much to do or otherwise can't do this

Beyond Odyssey

• Local company that runs tournaments
• We need to research this option

Fresher Campaigns

• "..." - Cooper (not present)

Cameron Hall Minecraft SMP

• reps: Connor, Nene
• World border has expanded
• Server market open

Cameron Hall Quiz Night - 12/9 @ 7pm @ The Tav

• nupdates
• waiting to be distributed

Joint Camp

• Tickets are no longer being sold
• Assigning events and other things to committee members
  • Larp
    • Chris
    • Nix
  • Food Run
    • Connor
    • Jeremy
    • mysterious third car
      • to arrive super early
  • Library
    • Josh's "le-big" car
      • to arrive by around 4pm
• Subcommittee Reps are Jack, Cooper, Connor
• Camp leaders: Connor, Finn, Gary
• Assassins setup guide written > Josh: Write official assassins rules (the handover version)

Dice Bag Workshop - 15/9 at 1-5PM @ Ezone Central 207

• Waiting on Jack to distribute money > Jack: Distribute profit from Dice Bag Workshop

Far Future Events

Uncharity Vigil

• Waiting for UWASCA to confirm (or decline) and send reps
  • Esports have sent reps
• Going to organise first meeting very early so we sort out any issues further ahead of time
• Reps: Josh, Jeremy

Reimbursements

• Approved
• Pending
  • $286.35 to Josh for Duskmourn Prerelease
  • $705.50 to Josh for Foundations Prerelease
  • $10 to Josh for Brooms
  • $368.80 to Connor for 25/10 Food Run
  • $294.70 to Connor for 5/11 Food Run
• Unsubmitted
  • $7.99 to Winslade for Paper Towels
  • $674.90 to Gen for Tactics Book Buy Order
  • $69.90 to Gen for Zoo Vadis order
  • $82.90 to Gen for Into the Odd order
  • $43.44 to UWASCA for Dicebag Workshop

Guild

Tenancy

• No more UCC Webcams (for now), Kelvin got back to us
  • All cool to host our cameras on UCC's server as long as we have a written agreement with UCC about it.
  • Talked with Gary
    • This will be fine to host cameras on UCC servers, but won't be set up until after he is done with exam
    • waiting for Gary to be less busy to sort this out
      • Josh is contacting Gary right now

General Business

Gatekeepers

• No new Gatekeepers

Webkeepers

• No new Webkeepers

Room Updates

• Nene has gone through the monolith and made a list of things that they were unsure of the reason they were there
  • To go through to check which things still need to be there
    • e.g. the foam mini protection that we aren't sure if we are going to use
• Reorganisation of Mini Shelf (Nupdates)
  • Plastic Drawers for Blood Bowl Minis
• Box of metal minis in the monolith
  • We have separated out the broken minis from various locations
  • Otherwise we can strip these minis and put them in with the other unpainted minis
    • Would also free up space
    • We should get some new paint stripper for the club
• Bloodbowl team painting
  • The new teams are all the same colour of gray
    • Discussing whether to prime them until they are painted
    • Concerned about "underpainting" showing through
    • Worst case scenario, we can strip the minis if we are painting them different colours.
• Cleaning Wipes
  • Either getting them or making them accessible
  • We will get some on the next food run > Gen: Get paint stripper and paints for the club > Gen: Go through the metal minis in the monolith > Nene: Organise Monolith and Kallax

Ikea Chair Update

• To be done the week after camp
  • Josh will have "Da Big Car"
  • Josh to organise this in the committee chat in the next week-ish
• Josh, Connor, Nene and Jackie went to Ikea, ruled out some chair options
  • We have decided on the Teodores chairs for the clubroom
  • "froggy chair"
  • Number of Chairs: 16
  • We may run a Uncharity Goal for chair cushions
  • Black chairs not available, so we have agreed on the dark blue colour

Library

Sem 1 Book Buy

• nupdates
• Blood Bowl Mat
  • Perpetually awaiting on a response regarding the misprint
  • We will call them again
    • We may have another connection through Blood Bowl contacts, just in case > Gen: Repair damaged games > Josh, Connor, Gen: Call Molly's Grotto about the misprint again

Sem 2 Book Buy - Wednesday 13/11 @ 3.30pm

• It happened!
• Games got:
  • Bohnanza
    • Entered
  • Coup Reformation
    • Entered
  • Ra
  • Ars Magica
  • Mausritter Box Set
  • Beyond the Sun
  • Dwarf Blood Bowl Team
• Games waiting for tactics:
  • Kill Team starter set
  • High Society
  • Elven Union Blood Bowl Team
  • For the Queen
• Games waiting for shipping:
  • Into the Odd
  • Zoo Vadis

Painting the Blood Bowl Minis

• will follow up with the Blood Bowl Minis people
  • Cam and Lily
• Followed up with Lily about the Blood Bowl Mini colours
  • Black and Purple with Gold Metallic Highlights
• Cam will paint the minis after exams
• As the plan was for the other team to be purple, we may decide the other team colour at this upcoming uncharity vigil.

Imperium Maledictum Donation

• Donation by Max Cartwright
• Warhammer RPG enjoyers have been looking forward to this game
  • Member Interest
  • Seems more streamlined than some of the other Warhammer Systems
• Motion to accept Imperium Maledictum donation from Max Cartwright
  • Passes Unanimously > Gen: Enter Imperium Maledictum into the library

New MTG Welcome Set

• to replace our current starter decks which are a little old
• Options
  • Duskmourn Welcome Decks
    • yes
  • Foundations Jumpstart Packs
    • no

Chess Clock and other Upkeep items

• Might not be necessary to put in the book buy
  • Book buy is not the context to purchase these resources
• A Chess Clock is a useful resource for some of our games that we can just buy (it doesn't need to be bought in a book buy)
  • Glue as well

Food Runs

• Need to also get cleaning wipes > Josh, Connor, Jackie: Do another food run this week

Phoenix Revival

• ITS A LIVING (real)
• (it's cooking)
• It is very close to being done

Uploading Old Minutes

• No updates (Last discussed: meeting #26)

Organising Old Records

• No updates > Chris: Investigate organisation of old records

Newsletter

• No updates > Chris: Do another Newsletter

Committee Business

Implementing Bank Transactions

• Jackie and Connor are cooking
  • Donald has agreed to implement a transaction log, with it accessible via the entry form (for bank transfer refs)
• Jackie is writing a couple of things
  • A small usage guide for bank transfers
  • A section in the wall box book for bank transfer tracking (done)
  • A longer guide with justification
• We need to start using Bank Transfer
  • When implemented, we'll do an in-person gatekeeper training on how to use the Bank Transfer > Jackie, Connor: Make Bank Transfer Usage Guide

New Meeting Time

• Whenisgood for Holiday Meeting Time > Josh: Whenisgood for Holiday Meeting Time

Meeting closed: 5:50PM