Unigames Committee Meeting #38 - 17/11/2025

tags: committee meeting 2025

Attending

• Connor
• Anna
• Nene
• Jack D
• Ash
• Jack B
• Lucy

Apologies

• Gen
• Jeremy
• Ella

Absent

Meeting scheduled: 6:00 pm

Meeting open: 5:41 pm

Reports:

President's Report (Connor):

• Picked up prerelease stuff
• Looked at my handover again
• NBA Update: 5 players rn would be such easy picks for MVP 10 year ago, talent go crazy

Vice President's Report (Gen):

• attended JSS event and BotC
• last few days for camp early bird

Treasurer's Report (Anna):

• the worker
• the hander-overer

CommBank Account Balance: $2,542.64

Guild Account Balance: $8,693.26

Total Balance: $11,235.90

Secretary's Report (Nene):

• I PASSED MY DRIVING TEST
• otherwise i've mostly been playing the sims and winning fortnite once

Librarian's Report (Jeremy):

• sorry at da beach
• i work and work and BALL and work
• i am such a good library keeper

Fresher Rep's Report (Jack D):

• I got another job rah
• The wolves get closer
• Hype Nene passing driving test! Can they drift crazy style?!

OCMs' Reports (Ash, Ella, Jack B, Lucy):

• Ash:
  • did pre release
  • did advertising
  • ate hot chip and lied
• Ella:
  • ♡ Cats on Wednesday
  • ☆ meow
  • ♡ hype everyone ever :)
• Jack:
  • megagame on thursday!! spots are filling up fast so buy a ticket asap!!
  • i free of assignment purgatory
  • im the cookler
• Lucy:
  • 3D printer working!!! Minis for painting day!!!
  • Chilling but also kinda busy
  • Action items miss me still

Past Action Items:

• Connor:
  • Done
    • Pick up Avatar Prerelease stuff
  • In progress
    • Fix the regulations
  • Not done
    • EMP and advertising for One Piece Intro Event (along with Ash)
    • Retrieve the old regulation stuff regarding Commbank account
• Gen:
  • Done
    • Contact the Colonisers
    • Talk to Evvy about the 3d printing files
  • In progress
    • Finish the Gatekeeper FAQ document
    • Procure Those Who Dare
  • Not done
    • EMP and advertising for Book Buy Boardgames
• Anna:
  • Done
    • Distribute the Quiz Night funds
  • In progress
    • Sort out the long and square tables
    • Cook on regulations for banking (along with Nene)
  • Not done
    • Fix the table (along with Jeremy, Lucy)
    • Glue the mini boxes
    • Figure out Canva Pro (along with Nene)
• Nene:
  • Done
    • Advertise the next Phoenix Workshop and tell everyone the due date is IMMINENT
  • In progress
    • Make things for the Club Pokemon Decks
    • Cook on regulations for banking (along with Anna)
  • Not done
    • Figure out Canva Pro (along with Anna)
    • Upload old minutes
    • Fix the old minutes
    • Organise and scan the old records
• Jeremy:
  • Done
    • Talk to Tactics about the third season of Blood Bowl
    • Stamp and enter the tarot deck into the library
    • Message the guy about acquiring Nemesis and add-ons
  • In progress
    • Do general maintenance on the damaged library items
  • Not done
    • Fix the table (along with Anna, Lucy)
    • Magnet the minis
    • Do QR codes for damaged library form
• Frack:
  • In progress
    • EMP and advertising for Book Buy RPG Night
• Ash:
  • Done
    • Advertising for 7-Point Deck Event
  • Not done
    • EMP and advertising for One Piece Intro Event (along with Connor)
• Lucy:
  • In progress
    • Catalogue the minis in the clubroom
    • Look into a mini painting competition i
  • Not done
    • Fix the table (along with Anna, Jeremy)
• Everyone:
  • In progress
    • Do your handover

Boardgames

Colonist Tournament - Sunday the 9th of November @ 11am

• Gen did contact the Colonisers and reported the results

Blood on the Clocktower - Thursday the 13th of November @ 11am

• It happened!
• Attendance: Ash saw 6 people
• We have asked Gen for attendance and comments

Book Buy Boardgames - Monday the 24th of November @

• Also checking in about this with Gen
• Connor will do EMP and do advertising (probably) tonight

Connor: EMP and advertising for Book Buy Boardgames

RPGs

Book Buy RPG Night - Tuesday the 2nd of December @ 5pm

• EMP submitted
• Advertising will be out tomorrow and GMs will be confirmed

Frack: Advertising for Book Buy RPG Night

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• EOE is in jail now
• Avatar is our new best friend, maybe don't get another box for now
• Will wait until EOE is out
• Will likely give Spiderman out at Uncharity

Avatar Prerelease - Sunday the 16th of November @ 11am

• It happened!
• Attendance: 21
• Sold 29 kits though, the people hunger
• 3 rounds, congrats Xane on winning!

7-Point Deck Event - Sunday the 23rd of November @ 12pm

• Advertising done
• It's this weekend!

Other TCGs

Club Pokemon Decks

• Damn do I do anything around here?

Nene: Make things for the Club Pokemon Decks

One Piece Intro Event

• Date will be changed, will likely be the 12th of December but we will see

Ash, Connor: EMP and advertising for One Piece Intro Event

Wargaming

Blood Bowl

• Nene sent the email actually
• Tactics has the book and they can order plastic tokens (not the metal tokens previously discussed) for us at ~40
• We are sort of split on whether to get the plastic tokens, we can just 3D print them?
• Lucy will look at printing them with their resin printer
• Motion to budget $85 for the Third Season of Blood Bowl rule book
  • Passes unanimously
• Nene will get it soon

Nene: Email back Tactics about Blood Bowl Third Season

Lucy: Investigate printing Blood Bowl tokens

Mini Painting Day - Wednesday the 17th of December @ 12pm

• Could do 17th or 19th of December?
• Will do 17th

Lucy: Advertising for Mini Painting Day

Connor: EMP for Mini Painting Day

Collaborative Events

JSS Collab - Wednesday the 12th of November @ 3pm

• It happened!
• Attendance: We've inquired with Gen
• Ash got a message from JSS to say thanks for the event
• Twas good

Cat Haven Collab - Wednesday the 19th of November @ 2pm

• It's insanely imminent
• Gen, Ella and Nene will be there
  • "Exciting! Fire!" - Connor
• Bump could be good for reservations but still good to have some open

Megagame - Thursday the 20th of November @ 11am

• This is also imminent
• They had a meeting
• 11 tickets sold so far out of 18, there will be a bump done

Esports Collab

• Esports is running an Unmatched Day and want to know if we'd like to collab on it
• Their plan is to host it in the Loft on Friday the 28th of November
  • That's also Phoenix Workshop day though
• They can also do it on the day before camp (not ideal)
• We just can't really do it with them now, we could do a collab later

Major Events

Quiz Night - Week 8, Friday the 19th of September @ 7pm

• Funds are distributed
• Maybe subcom dissolve soon

Joint Camp - Friday-Monday the 5th-8th of December

• Reps: Anna, Ash, Gen
• Cars
  • 2 people can drive.... for now
    • THREE PEOPLE NOW
• Cars will be figured out at the subcom meeting tomorrow
• Early bird ends soon

Fresher Zone

Fresher Campaigns

• They're fine

Far Future Events

Uncharity Vigil

• Reps: Jack B, Lucy

Reimbursements

• Done
• In Progress
  • $379.20 to Connor for One-Piece Decks and Avatar Box
• Unsubmitted

Guild

Tenancy

• No updates

Grants

• No updates

SOC Awards

• Apparently we will get the money when the grant money is sorted out
• We will also be getting a new PROSH award that says Unigames and not UniGames

General Business

Gatekeepers

• Gen is going to take over doing the Gatekeeper FAQ document as a long term goal
• The gatekeeper photos are finished, the margins are off so they haven't been laminated and will be fixed at a later date
• I removed Busy Bee at some point but it's this weekend, bump was done

Gen: Finish the Gatekeeper FAQ document

Webkeepers

• Regulations almost almost changed

Connor: Fix the regulations

Room Updates

Eunigames Playmats

• Jackie fell off the proverbial saddle

Tables

• Square table still needs fixing
• Anna is going to try and email the company (Gameway) and ask them about what kind of oil to use on square table
• Long table would need to be sanded and oiled, this would be complicated

Jeremy, Lucy, Anna: Fix the table

Anna: Sort out the long and square tables

Anna: Email Gameway about the table

Library

Sem 2 Book Buy

• Games we're in the process of getting:
  • Those Who Dare
• Games we have:
  • Age of Sigmar: Spearhead Starter Set
  • Antidote
  • Coriolis: the Great Dark Core Rules
  • Everdell
  • Land of Eem Core Rules
  • Night Cage Expansion: Shrieking Hollow
  • One Piece (3x Precons)
  • Slay the Spire
  • Splendor Duel
• Those Who Dare is waiting for pick up at the State Library!
  • ...In Victoria
    • Gen sent an email apparently, did not do it from the Unigames email, so we don't know what's happening

Gen: Procure Those Who Dare

Mini Stuff

• Once the minis are painted, the magnets will be redone on them
• Lucy has gotten through a bunch of boxes of minis and all that remains now is what's in the Monolith
• We were informed someone was interested in painting minis at a mini painting day, they don't have minis of their own, and our selection of clubroom minis is very sad
  • It would be fun to have some nice, primed ones for people to paint
  • In 2023 a painting competition was ran where we had a bunch of 3D printed fairy cats, we could have something similar that we get for things like this

Lucy: Catalogue the minis in the clubroom

Lucy: Look into a mini painting competition

Gen: Talk to Evvy about the 3d printing files

Jeremy: Magnet the minis

Donations

• We got Nemesis and its add-ons

General Maintenance

• The mini boxes still need to be glued, we bought the wood glue for them previously

Anna: Glue the mini boxes

Jeremy: Do general maintenance on the damaged library items

Jeremy: Do QR codes for damaged library form

Spin Downs

• It's probably fine

Food Runs

• Food run done after last meeting
• Gen and Anna had a great time
• Bountiful

Phoenix: Future/Past - Friday the 28th of November @ 3pm

• Advertising put out
• People were reminded about the due date
• Lowkey gonna be pushed back #forsure

Committee Business

Canva

• Fuck Canva
• But also we can probably get Canva Pro for free?
• They provide free Canva Pro for non-profit organisations and charities, we just need to prove we are a non-profit (we are not eligible to be a charity)

Anna, Nene: Figure out Canva Pro

Banking

• Last year we discussed doing regulations for the Commbank account and they didn't eventuate
• Now we need to write regulations that cover the Commbank account as well as the club card

Connor: Retrieve the old regulation stuff regarding Commbank account

Anna, Nene: Cook on regulations for banking

Handovers

• They will be done

Everyone: Do your handover

Archiving

• Progress halted

Nene: Upload old minutes

Nene: Fix the old minutes

Organising Old Records

• This is lowkey even more halted #lol

Nene: Organise and scan the old records

Meeting closed: 6:19 pm