Unigames Committee Meeting #39 - 24/11/2025

tags: committee meeting 2025

Attending

• Connor
• Gen
• Nene
• Jeremy
• Ash
• Jack B
• Lucy

Apologies

• Anna
• Jack D
• Ella

Absent

Meeting scheduled: 6:00 pm

Meeting open: 6:01 pm

Reports:

President's Report (Connor):

• Book buy boardgames EMP’d n advertised
• Might do another EMP post writing this
• NBA Update: Derik Queen is a dawg, I wish he wasn’t in New Orleans

Vice President's Report (Gen):

• busy bee! Loft is all sparkly now
  • no emoji allowed - nene
• guys I have so much time to read now
• book buy boardgamed
• joint camp subcom (two of em)
• helped w cats n cards

Treasurer's Report (Anna):

• currently in the blue mountains? i think?
• they aren’t actually blue guys
• lost my sunnies o7
• megagame was soooo much fun

CommBank Account Balance: $2,796.30

Guild Account Balance: $8,314.06

Total Balance: $11,110.36

Secretary's Report (Nene):

• ive won fortnite 1 time this week
• i dunno

Librarian's Report (Jeremy):

• minis magnetted
• nemesis added to library (and mat!)
• busy beed me ass off
• i started my big boy summer job today!!!

Fresher Rep's Report (Jack D):

• Bees? Busy
• advertising? Done
• Mega? Gamed
• (Connor impression voice) mama Mia

OCMs' Reports (Ash, Ella, Jack B, Lucy):

• Ash:
  • 7 point event went well, congratulations to xane!
  • call me work, the way I'm working
• Ella:
  • ♡ I'm in Kondinin what???
  • ☆ Cat Haven event full of cheer
  • ♡ Hype Gen and Nene so much for helping in running it!!
• Jack:
  • fireworks yesterday were pretty
  • thank you all for coming to den of wolves!! it was wonderful!!
  • i arrived "on time" to busy bee and cleaned up sooooo much stuff
• Lucy:
  • I have been so busy waow
  • Busy beed it up
  • Thinking about more wargames stuff

Past Action Items:

• Connor:
  • Done
    • EMP and advertising for Book Buy Boardgames
    • Fix the regulations
  • Not done
    • EMP and advertising for One Piece Intro Event (along with Ash)
    • EMP for Mini Painting Day
    • Retrieve the old regulation stuff regarding Commbank account
• Gen:
  • In progress
    • Procure Those Who Dare
    • Talk to Evvy about the 3d printing files
  • Not done
    • Finish the Gatekeeper FAQ document
• Anna:
  • Not done
    • Fix the table (along with Jeremy, Lucy)
    • Sort out the long and square tables
    • Email Gameway about the table
    • Glue the mini boxes
    • Figure out Canva Pro (along with Nene)
    • Cook on regulations for banking (along with Nene)
• Nene:
  • Done
    • Email back Tactics about Blood Bowl Third Season
  • Not done
    • Make things for the Club Pokemon Decks
    • Figure out Canva Pro (along with Anna)
    • Cook on regulations for banking (along with Anna)
    • Upload old minutes
    • Fix the old minutes
    • Organise and scan the old records
• Jeremy:
  • Done
    • Magnet the minis
  • In progress
    • Do general maintenance on the damaged library items
  • Not done
    • Fix the table (along with Anna, Lucy)
    • Do QR codes for damaged library form
• Frack:
  • Done
    • Advertising for Book Buy RPG Night
• Ash:
  • Not done
    • EMP and advertising for One Piece Intro Event (along with Connor)
• Lucy:
  • In progress
    • Catalogue the minis in the clubroom
    • Look into a mini painting competition
  • Not done
    • Investigate printing Blood Bowl tokens
    • Advertising for Mini Painting Day
    • Fix the table (along with Anna, Jeremy)
• Everyone:
  • In progress
    • Do your handover

Boardgames

Blood on the Clocktower - Thursday the 13th of November @ 11am

• It happened! Last week!
• Attendance: 6

Book Buy Boardgames - Monday the 24th of November @ 12pm

• It was today!
• Attendance: 7 people

RPGs

Book Buy RPG Night - Tuesday the 2nd of December @ 5pm

• Advertising was put out
• GMs are sorted

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Avatar is selling well

7-Point Deck Event - Sunday the 23rd of November @ 12pm

• It happened!
• Attendance: 7
• Went well, mostly positive feedback about having entry and prizing

Other TCGs

Club Pokemon Decks

• Sigh

Nene: Make things for the Club Pokemon Decks

One Piece Intro Event

• Date will be changed, will likely be the 12th of December but we will see

Ash, Connor: EMP and advertising for One Piece Intro Event

Wargaming

Blood Bowl

• We are sort of split on whether to get the plastic tokens, we can just 3D print them?
  • Lucy will look at printing them with their resin printer
• Blood Bowl Third Season was ordered, purchased, stamped, and entered!

Lucy: Make Blood Bowl tokens

Mini Painting Day - Wednesday the 17th of December @ 12pm

• Could do 17th or 19th of December?
• Will do 17th

Lucy: Advertising for Mini Painting Day

Connor: EMP for Mini Painting Day

Collaborative Events

JSS Collab - Wednesday the 12th of November @ 3pm

• It happened! Last week again!
• Attendance: 25
• Ash got a message from JSS to say thanks for the event
• Twas good

Cat Haven Collab - Wednesday the 19th of November @ 2pm

• It happened!
• Attendance: Like 40 people
• It was so successful
• Ella sent a follow up email to see how much was raised

Megagame - Thursday the 20th of November @ 11am

• It happened!
• Attendance: 13
• Ran well
• Subcom will likely be dissolved after this
• Question is about what to do with the materials now, Jack thinks he does a splat buy for it so Unigames owns the materials, but we will cook on it outside of meeting
• Otherwise we can just give the subcom however much for the materials once the budget is completed

Major Events

Quiz Night - Week 8, Friday the 19th of September @ 7pm

• Maybe subcom dissolve soon

Joint Camp - Friday-Monday the 5th-8th of December

• Reps: Anna, Ash, Gen
• ~45 tickets sold so far

Fresher Zone

Fresher Campaigns

• They're fine

Far Future Events

Uncharity Vigil

• Reps: Jack B, Lucy
• Can get server sorted out soon?

Reimbursements

• Done
  • $379.20 to Connor for One-Piece Decks and Avatar Box
• In Progress
• Unsubmitted
  • $83.30 to Nene for Blood Bowl Third Season Rulebook drftguyhuijedghsjfgthyjufgh
  • $311.70 to Connor for food run

Guild

Tenancy

• No updates

Grants

• We are getting ~1.3k in grant money!

SOC Awards

• Apparently we will get the money when the grant money is sorted out
• We will also be getting a new PROSH award that says Unigames and not UniGames

General Business

Gatekeepers

• Gen is going to take over doing the Gatekeeper FAQ document as a long term goal
• Busy Bee happened, had quite a few people

Gen: Finish the Gatekeeper FAQ document

Webkeepers

• Regulations were changed! Thank you Donald!

Room Updates

Eunigames Playmats

• Jackie is back to it! Working on line art before locking in on the colouring

Tables

• Square table still needs fixing
• Anna is going to try and email the company (Gameway) and ask them about what kind of oil to use on square table
• Long table would need to be sanded and oiled, this would be complicated

Jeremy, Lucy, Anna: Fix the table

Anna: Sort out the long and square tables

Anna: Email Gameway about the table

Library

Sem 2 Book Buy

• Games we're in the process of getting:
  • Those Who Dare
• Games we have:
  • Age of Sigmar: Spearhead Starter Set
  • Antidote
  • Coriolis: the Great Dark Core Rules
  • Everdell
  • Land of Eem Core Rules
  • Night Cage Expansion: Shrieking Hollow
  • One Piece (3x Precons)
  • Slay the Spire
  • Splendor Duel
• Those Who Dare is getting shipped to Gen now

Gen: Procure Those Who Dare

Mini Stuff

• Lucy has gotten through a bunch of boxes of minis and all that remains now is what's in the Monolith
• We were informed someone was interested in painting minis at a mini painting day, they don't have minis of their own, and our selection of clubroom minis is very sad
  • It would be fun to have some nice, primed ones for people to paint
  • In 2023 a painting competition was ran where we had a bunch of 3D printed fairy cats, we could have something similar that we get for things like this
• Magnets have been put on the minis!

Lucy: Catalogue the minis in the clubroom

Lucy: Look into a mini painting competition

Gen: Talk to Evvy about the 3d printing files

Donations

• No updates

General Maintenance

• The mini boxes still need to be glued, we bought the wood glue for them previously
• One of the mini boxes is messed up in the front
• Exploding Kittens is like moldy or some shit
• Buying another copy is ~$40
• Motion to approve a budget of $40 for Exploding Kittens
  • Passes unanimously
• Ash is replacing a card in the Thalisse deck that was a duplicate, said card is $1
  • Ash will ask Anna whether this $1 purchase is permissable
    • Not sure we can afford that though, kind of expensive....

Anna: Glue the mini boxes

Jeremy: Do general maintenance on the damaged library items

Jeremy: Do QR codes for damaged library form

Food Runs

• Food run just happened! Got cans and snacks

Phoenix: Future/Past - Friday the 28th of November @ 3pm

• It's this week!
• Nene meant to put up a poll about the end date yesterday but things happen

Committee Business

Canva

• Fuck Canva
• But also we can probably get Canva Pro for free?
• They provide free Canva Pro for non-profit organisations and charities, we just need to prove we are a non-profit (we are not eligible to be a charity)

Anna, Nene: Figure out Canva Pro

Banking

• Last year we discussed doing regulations for the Commbank account and they didn't eventuate
• Now we need to write regulations that cover the Commbank account as well as the club card

Connor: Retrieve the old regulation stuff regarding Commbank account

Anna, Nene: Cook on regulations for banking

Handovers

• They will be done

Everyone: Do your handover

Archiving

• Progress halted

Nene: Upload old minutes

Nene: Fix the old minutes

Organising Old Records

• This is lowkey even more halted #lol

Nene: Organise and scan the old records

Meeting closed: 6:28 pm