Unigames Committee Meeting #4 - 26/03/2020

Attending

• Alistair Langton
• Jackie Shan
• Autumn Brough
• Emerald Aindow
• Alice Rosario
• Ashleigh Saringer
• Guinevere Sellner

Apologies

• Taylor Home
• Kyle Barrow
• Josh Moncaster

Absent

• Meeting scheduled: 5pm Meeting open: 5:16pm

Reports:

President's Report (Alistair):

• Hnnnnnngggggggggg
• It's only been four days
• Talked to Merlin about Charity Vigil
• Mostly playing stardew

Vice-President's Report (Taylor):

• "Something something tenancy"
• "Something prosh"
• "Shrug emoji"
• Gozz: Doctor told her to take a few days off, she did not, it is going as well as you expect

Treasurer's Report (Jackie):

• I miss cameron hall
• Submitted oday grants
• Helped with microscope event
• Did some detective work for someone that apparently dumped a game outside Cam Hall - still trying to figure it out account balance: $1493.57

Jackie: Solve the mystery of the game dumper

Secretary's Report (Autumn):

• Had an existential moment about not being able to hug anyone for several months
• Made announcements about the closure of cam hall
• I helped organise and run microscope
• I organised dominion night
• I talked to unisfa about charity unvigil
• Did a bit of work setting up new fresher allocations forms

Librarian's Report (Emerald):

• Misses everyone so very dearly (and also very cameron hall by extension)
• Looked into roll20
• Book repairs have been interrupted by the big lock on the door
• Cried a lot about animal crossing
• Helped Josh practise Microscope
• Overdue items: Lots and lots!

Fresher Rep's Report (Alice):

• The freshers are alive!!!
  • This is a big win for Unigames
• Misses cameron hall it's really sad
• Online fresher campaigns in the works
• Hasn't been online much due to dying

Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

• Ash:
  • Missing the idiots once a week
  • Posted a new prosh event on facebook via online memes
  • Figured out the guidelines for the new prosh format
• Gwen:
  • Haven't been doing much RIP mental health
  • Helped Josh practise microscope
• Josh:
  • Apologies
• Kyle:
  • Busy with getting married!!!!!!!!
    • Love you kyle

-"We're not asking people to google translate the minutes"

Past action Items:

Alistair:

Bring in secret hitler card sleeves - nope, the game was borrowed out

Ask presidents if they are interested in charity vigil - done!

Email manjedal to reschedule camp booking, check with presidents chat - not done

Alistair: Email manjedal to reschedule camp booking, check with presidents chat

Taylor:

Get started on setting up ONline Fresher Campaign GM recruitment (along with Autumn, Alice) - not done please get well soon

Do not give halloween a moment of mercy (along with Jackie) - not done please get well soon

Jackie:

Send an email about our oday stall explaining that the previous person is no longer a student - done, oday stall confusion has been resolved

Keep working on oday grants!! - done, submitted!

Do not give halloween a moment of mercy (along with Taylor) - progress has been made, old-hallomittee has been put under pressure

Write a pandemic note on the door (cthulu says wosh your hands) - not able to because the front door has been locked (cthulu says no entry)

Autumn:

Run a dominion night - set up the event for tomorrow

Get started on setting up ONline Fresher Campaign GM recruitment (along with Taylor, Alice) - started, made the signup forms, couple of tweaks need to be made

Do research into charities, reach out to unisfa reps (along with Kyle) - yep! contacted unisfa, brainstorming ideas

Make a post in facebook/discord announcing the handwashing rule / dice quarantine / library closure - made an announcement about the whole building shutting down over email, facebook and discord

Emerald:

Make us a roll20 account and investigate whether we could run club events - investigated into it: roll20 would be mediocre for us to do card games; roll20 would be bad if we wanted to lend out an account for GMs to use

Contact everyone currently borrowing a game and ask them to bring them back. - In the process! Not everyone has been contacted

Alice:

Get started on setting up ONline Fresher Campaign GM recruitment (along with Taylor, Autumn) - Progress has been made

Kyle: - getting married (hell yeaaa)

Request an itemised invoice from Chessex

Investigate and set up Vassal

Do research into charities, reach out to unisfa reps (along with Autumn)

Josh: - helping kyle get married (not marrying kyle)

Set up a Microscope online RPG night to run next week - done

Be an Empired organiser. Ask GMs if they're interested. - ???

Ash:

Post in the event on the 23rd to let people know they can donate - promoted prosh and telling people where to send money!

Other:

(All) Add your photo to the drive folder that Autumn is linking on facebook - 5/10. this doesn't really matter any more though

Gatekeepers

• They're irrelevant
• Gatekeeper applications are frozen

Agenda

Usual Suspects:

Boardgames

• Dominion night
  • Tomorrow 7pm
  • Come play dominion
• Online board games

Autumn: Run a dominion night

RPGs

• Microscope
  • Event went really well!
  • 15 people, 3 games of 5
  • The three leaders succeeded in teaching the game and we have three lovely worlds created
  • Autumn is persecuted for crabposting
  • Roleplaying scenes caused some difficulties, both because it was hard and because doing it over discord with strangers is harder
• Online RPGs
  • What kind of schedule do we want to set for future online RPGs/boardgames?
  • Historically we have alternated week-by-week
  • We defs shouldn't do two events per week, like this week
  • Sticking to the usual schedule sounds like a good plan
  • Merlin broaches running Call of Cthulu
  • Cam recommends Zoom for RPGs
  • We can give it a try! ... But the free version only works for 40 mins at a time, after which you're kicked and you've gotta remake the room
  • Zoom has lovely whiteboard features... something to look at
  • Full account is $21 pp/month - not feasible

Gwen: Organise call of cthulu for next week (talk to merl/jack kay/ellie/cam locke)

• Roll20
  • Is it a great system? Yeah
  • Is it accessible? Of course
  • Is it something Unigames should have an account for? no
  • Board games are ~possible~, organising multiple parallel board game play areas is a huge headache for multiple GMs/organisers
  • The GM (Unigames) would have to be in the server and aaaaaaa
  • Emerald recommends GMs people playing RPGs online DO use roll20 and gives it a glowing review, but unigames shouldn't have its own account

Magic

• Selling of stock
  • We got rid of one of the boxes!
  • Simon sadly did not lucky
  • Alistair got some neat stuff (Merlin is good at cracking packs)
• Online magic
  • There is apparently a program called cockatrice which can be used to play mtg online
• Magic is mostly on hold :(

Alistair: Investigate cockatrice for MtG if you want

Wargames

• Online wargames (vassal?)
• Kyle and Josh are both at wedding
• Emerald has collected a fresher wargamer :o

Fresher Campaigns

• Autumn has created signup forms for both GMs and players
  • Taylor has requested a small change to how dates are listed so apparently otherwise approved

Autumn: Finalise the signup form

Alice, Autumn, Taylor: Actionise the frallocations process

Larp

• Artemis
  • We should ask ucc if running another artemis is something they're interested in

Alistair: Ask UCC about another artemis

Events:

Halloween 2019:

• Jackie messaged the halloween chat, asking if there was a full financial report
• There were was a report written before all the finances were finished
• We've worked out how much needs to be passed between each club for liquidation ($14.28)

Jackie, Taylor: The Fight Against Halloween Never Ends

Prosh:

• New Prosh has gone up
• No engagement yet
• Needs to be in by next thursday >Ash: Promote Prosh in the discord

Charity Vigil [11/4, Sat W6]:

• Our reps left right before we got to this

[REDACTED] [19/6 - 22/6]:

Alistair: Reschedule for next year

Escape Room:

• Not happening right now

Empires:

• We don't know if Josh has made progess

Pandemic Management:

• Room is closed.
• Stay safe and wash your hands

Room Update:

• No updates

Reimbursements:

• Nothing can be processed right now
• Pending:
  • Emerald once she brings her receipt
  • Kyle: $104.22 once Guild lets us make withdrawals

Guild:

• Tenency business has been frozen for six months due to various shut downs
  • Appeals period will recommence when that stops

General Business:

Committee Poster:

• Not really a priority, no one is in the room.

Meeting closed: 6:10PM

--

This Week's Action Items: Alistair:

Email manjedal to reschedule camp booking, check with presidents chat

Investigate cockatrice for MtG if you want

Ask UCC about another artemis

Reschedule for next year

Taylor:

Actionise the frallocations process (along with Autumn, Alice)

The Fight Against Halloween Never Ends (along with Jackie)

Jackie:

Solve the mystery of the game dumper

The Fight Against Halloween Never Ends (along with Taylor)

Autumn:

Run a dominion night

Finalise the signup form

Actionise the frallocations process (along with Taylor, Alice)

Alice:

Actionise the frallocations process (along with Taylor, Autumn)

Gwen:

Organise call of cthulu for next week (talk to merl/jack kay/ellie/cam locke)

Ash:

Promote Prosh in the discord

Other:

(Make us a roll20 account and investigate whether we could run club events - investigated into it) roll20 would be mediocre for us to do card games; roll20 would be bad if we wanted to lend out an account for GMs to use