Unigames Committee Meeting #4 - 28/03/2022

tags: committee meeting 2022

Attending

• Emerald
• Jackie
• Texas
• Gibbi
• Luna
• Hannah
• Chris
• Connor
• David (Discord)
• Jazz
• Alistair

Apologies

Absent

Meeting scheduled: 5:00Pm

Meeting open: 5:05Pm

Reports:

President's Report (Emerald):

• Hi Emerald
  • hi gibbi ❤
  • i did my things
  • one shot night went well, taught tex my one shot and she didn't even have to run it
  • aaahh its the metaphor about glass juggling balls i have so many glass ones
  • this week is cyclone weather all weeks please stay safe and also bring a coat!

Vice-President's Report (Jackie):

• they STOLE my BLOOD this morning THEY STOLE MY BLOOD
• ran dnd oneshot (not a oneshot i was just doing admin)
• drafted out [redacted] guild email draft w emerald
• wrote out [redacted] stuff that we gotta organise
• i’ve unfortunately started listening to abba
• monitored charity vigil subcom like some sorta hawk

Treasurer's Report (Texas):

• wack that it's already been a week
• guild finance lady is no longer working for the guild :((
• spgs are coming up and I'll probably not do it so we can claim everything for the table
• opened the wallbox for the first time and sorted through it
• also didn't run a one shot but could have
• acc balance: $8309.21

Secretary's Report (Gibbi):

• Wrote up email for tactics
• Um Wrote up other things
• Oh yeah chaired the Charity vigil meeting
• I have no long cat :frowning:

Librarian's Report (Luna):

• Sigh

Fresher Rep's Report (Hannah):

• have started working on fresher campaigns but need the backup gms bc there’s just a lot of players
• otherwise I was drowning in reflections and annotated references

Reports de la OCM (Chris, Connor, David, Jazz):

• Chris:
  • Everyweek i forget im the first ocm in the list
  • last week sure did happen apparently
  • unfortunately didn't get anything done due to academic reasons
• Connor:
  • Eyyy, how’s it going?
  • DND one shot night was a great success in my eyes, as far as I know everyone had fun
  • GM’d another Tabaxi… who also loved gems… Tymora be with me
  • Attended subcom meeting
• David:
  • In self-isolation for the moment :(
  • And being bullied
  • Have been on the assignment grind
  • Decided on theming for board game night this week - Boardless Board Games!
  • Stay gamer peeps (Imagine him dabbing)
• Jazz:
  • i have no recollection of most of last week
  • i don't think i did anything of use though

Immediate Past President's Report (Alistair):

• Alistair has attended: ==4.75/5== Meetings

Past action Items:

Emerald:

(with Chris) Set up and Run Tabletop Tuesdays - Forgor

(with Connor) Put up One shot night annoucement including pointing players to help channels as necessary - Done

(with Jackie) Email guild about camp questions - Done

Jackie:

Message Gavin about dnd oneshot stuff and set channels up - Done

(with Emerald) Email guild about camp questions - Done

Ethan:

email tactics about prerelease - Done

Hannah:

Do fresher campaigns and ask gibbi for help - In Progress

Chris:

(with Emerald) Set up and Run Tabletop Tuesdays - Done

Purchase card sleeves and check with Luna - Not Done

Connor:

(with Emerald) Put up One shot night annoucement including pointing players to help channels as necessary - Done

David:

Make announcement for next Boardgame Event - Not Done

Usual Suspects

Board Games

• Tabletop Tuesdays

  Emerald, Chris: Set up Tabletop Tuesdays

• Boardless Boardgames - [Week 5 - Thursday 31/03]

  • David is running this event
  • The theme is boardless boardgames

• Week 7 Boardgames - [Week 7]

  • Will be replaced with charity vigil
  • If you want some cool boardgames in week7 come to charity vigil!

    David: Write up announcement and post events for Boardgame night

RPGs

• DND One shot night -- [Week 4 - Thursday 24/03/2022]
• Went well
• We had 13 new participants (freshers?)
• All but one planned fired
• Due to participant numbers
• Connor: Yeah it went well obviously online was a lil awkward but it was a success one went a little late
• Monster of the Week One-shot night - [Week 6]
  • Jazz is assigned to run monster of the week one shot night
  • Jackie: Suggests putting up rpg poll to help find gms
    • OBEN BOLL
    • Put up poll for what systems people are willing to run for unigames one shot nights

Emerald: Put up OBEN BOLL for RPGs

Jazz, Jackie: Write up Emp and Message Gms for MOTW

Magic: The Gavining

• Intro To Magic - [Wednesday April 06/04]

• Emerald: we should run intro event before prerelease

  • Suggests the week before charity vigil
  • Target audience is introducing freshers to magic

  • Suggests putting it midweek

  • Gibbi is happy to run this midweek wednesday

Gibbi: put up advertising and events for this event

• Sunday night of Magic (SNOM):Meet the Pod - [Sunday April 10/04]
  • An event for established magic players to meet the magic players of unigames
  • So people dont have to ask when we play commander in Unigames and so people can get a feel of powerlevel and other similar questions
  • Let people get to know players power levels and have an established day where we will definitely be playing commander
  • Plan to be run monthly as a night that we will definitely be playing commander
  • Jackie: Less advertising as a come meet old people and more come play magic with us

Gibbi: Put up advertising and events for SNOM

• New Capenna Prerelease
  • Tactics has been emailed
  • Confirmed Date of prerelease as the 24th of April at 11am
    • Jason has got us down for $45 entry

Gibbi: Email about prize support and The GOODS

Wargames

• Intro to Wargaming
  • OCM does not need to have wargaming experience cos we normally ask an older member (kieran) to help out
  • Ethan: This is probabbly the most droppable event given that we are this late into the sem and interest is usually quite low
  • Theoretically sometime week 6 if we are intending to run it

Fresher Campaigns

• Hannah: Screaming into the void

  • Has one tentative group
  • Is calling on 2 backup GMs due to the 43 player signups

• We should clean the whiteboard once the campaigns are allocated

  Gibbi: Contact Marlea and Vikrum for fresher Gms

Hannah: Keep working on fresher campaigns

Upcoming Events:

Charity Vigil

• First meeting happened on friday
  • Gibbi reading the minutes from subcom like :/
  • It will definitely be the weekend before study week
    • There is a dispute regarding it being friday the 15th to saturday the 16th
    • or saturday the 16th to sunday the 17th
      • Unigames vots unanimously for starurday sunday
  • Subcom has decided on a raffle
  • The budget for prizes has been set at $65
    • Gibbi would like to request that in addition to unigames submitting the uncharity prizes we submit 4 unigames d6s
      • Alistair says we have already submitted 2 sets of 2 d6s
    • There will be a prize cap like last year
  • Gibbi asks what events we would like to run for charity vigil
  • Unigames would like to Auction off Fog of Love as we were intending to auction it at uncharity
    • Starting bid at $60
    • Jackie is happy to run the auction

Unigames [REDACTED] "I"

• Email has been sent
  • No response as of yet

Far Future Events

Quiz Night

PROSH

Roleplay for Life

Relay for Life

Hall-o-ween

Joint [REDACTED]

Uncharity vigil

Reimbursements:

• Approved
  • $300 to Emerald for Book Buy
  • $434.7 to Texas for Food Run

• Pending

• Unsubmitted

Guild:

Best Club Award

• We got an email
  • Guild is asking for club member names to verify signups
    • already dealt w and sent to him
  • Guild cant consider it for a little bit
  • Emerald: suggests going to Tony
    • We are getting increasingly worried
    • What do you think we should do
    • In a very polite email
    • Dont get into a heated email discussion when it isnt necessary

Emerald, Jackie: Write email to Tony

Semester grant

• It has in fact come out :O
  • Jackie: Stupidly Early
    • jackie has requested if there is a way to send justification rather than just expenses
  • Due 27th of May

Jackie: Finish Grant handover

Envirogrant

General Business:

Gatekeepers

New Gatekeepers Approved: - Rondelyn Hanson

Webkeepers

• No updates

Room Update

Air Conditioning

• Is coming 7am next monday
• Texas will be here
• Unigames temperture altering dlc added

Table

• There is still the archived thread on discord
• We have 3 options Emeralds favourite option is as follows:
  • The paladin from gameway
    • Is an australian company
    • Around 5k - 5.5k with shipping
    • 8 seater
    • Felt inlay
    • removable legs
    • Acryllic sheet to lay down
    • Additionally stainless steel cupholders
    • Has a topper
    • is the most expensive option
• Emerald:
  • This will take us down to around 3k
  • Our funds will be a little bit lower due to the lack of uncharity so we will be a bit low on funds this whole year
  • This will be our main big purchase for a while
  • we will be getting the square version
    • (Due to Alistairs advice)

• Luna

  • Raises concerns regarding our aircon repairs

• Committee is happy with paladin

  • 20 cm border
  • Neoprene instead of felt inlay
  • Blue neoprene
  • Victorian Ash -> moved to walnut due to stock
  • Removable legs
  • Cupholders
  • We want acryllic sheet
  • And a topper
  • Committee moves to switch to 25cm border
    • Unanimously

Library

Classification system

• Luna still hasnt heard anything from vikrum for Rpg classification system
• Luna is currently dying
  • so progress will be slow

Food runs

• we gucci mayhaps next week

Price Changes

• no changes

Webkeeping

• change the regs for drinks
• Emerald motions to alter the regulation s20 and s21
  • Changing them from 80c to a $1 to match the beverage price changes
  • Such that the new regulations will be as follows:
    • s20: After emptying a bin or recycling bin in Cameron Hall, a club member may be awarded a free consumable worth up to $1 from the club.
    • s21: After vacuuming the clubroom, a club member may be awarded a free consumable worth up to $1 from the club.
  • Committee agree unanimously on new regs

Gibbi: Update Regs

Shirt Stuff

• No shirts :(

S4EA + Unigames Board Games

• Friday may 6th
• This is a boardgames week
• It will be that weeks boardgames
• Jackie will run this with Amelia
• Might be in the CCZ

  Jackie: Do large scale borrowing with Amelia to iron out the desired boardgames for s4ea collab

Committeee Business

Jackie: Committee poster when?

Alistair: Print and laminate committee poster

Meeting closed: 6:51 PM