Unigames Committee Meeting #40 - 04/12/2023

tags: committee meeting 2023

Attending

• Jackie
• Gibbi
• Connor
• Josh
• David
• Emerald
• James
• Oscar
• Gen

Apologies

• Chris
• Hannah

Absent

Meeting scheduled: 4:00PM

Meeting open: 4:06PM

Reports:

President's Report (Jackie):

• hello my digital committee members and digital members
• i've been spending my december doing advent of code
• and working on committee things
• only two people have messaged me asking about photoshop
• if you soundboard i will server mute you
• just finished a joint camp meeting also

Vice President's Report (Gibbi):

• magic events go brr
• magic decks forever in progress
• book bype

Treasurer's Report (Connyah):

• Uhhh I've done nothing :))
• Account Balance: $8191.65

Secretary's Report (Josh):

• Think i might have ligma
• talked with Matt about warhammer stuff
• thats it really

Librarian's Report (David):

• I have done something
• this includes:
  • book buy research
• book buy ends in 8 hours
• "aahhh" - james

Fresher Rep's Report (Gen):

• may or may not be the reason we’re having an online meeting 😬
• on the bright side I can still control the entire house’s speakers from my room so I’ve been torturing my family with a mix of Taylor Swift and Christmas carols
• 9 + 10 days til Christmas

Reports de la OCM (Chris, Hannah, James, Oscar):

• Chris:

  • "aaaUGHHH?????" - Chris
  • Probably saying this^^^^
    • Unless he is anaesthetised

• Hannah:

  • apparently time is not something my brain currently understands
  • otherwise I’m at an appointment while this meeting starts so hi whoever is reading my report
  • 8 days until I go back to way too much snow

• James:

  • AAAAAAAAA

• Oscar:

  • got back from rotto about half an hour ago so just a little bit tired (done nothing to report)
  • it crimtsmas time
  • we love fantasy (and hate the coterie) (this is a reference only gen will get)

Immediate Past President's Report (Emerald):

• Emerald has attended: ==15/41 (36.59% WR)== Meeting
  • Probably at work (confirmed)

Past action Items:

Action Items:

Jackie:

• Message Tactics to see if Pokemon prerelease is real - Done

• Continue to merch it up - Done

• Sign up for O'Day - Done

• Update Regulations for VP Keys - Done

• (With Gibbi) Organise Arc - Destroyed by yet another curse of ra

Ethan:

• Laminate painting guide - Not Done

• (With Jackie) Organise Arc - In Progress

Gen:

• Write BotCT noise handout sheet - Not Done

Usual Suspects

Board Games

Chris' Worldbuilding Games (Mid-December)

• Will remind Chris about this when he has come to terms with having less teeth
• Jackie will be there on the day

RPGs

Arc Oneshot 2: Electric Boogaloo

• So uh, theres this close contact case you should hear about
• Will have to organise this around when Chris has worldbuilding games

Jackie, Gibbi: Organise Arc

L5R RPG - Second week of January??

• Will be done in Jan

TCGs

Magic: The Gavining

• There will be a quick play guide for Otharri in the next week or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so (33 "so"s)
• Probably done by end of ~~week~~ ~~sem~~ year

Booster Box buying Bhenanigans

• Ixalan box in the clubroom
• As well as left over New Capenna

New Capenna Draft - 2nd of December

• Happened
• 5 Attendees
• Rest of the packs are in the clubroom to purchase

SNOM - 3rd of December

• Gibbi didn't attend
• it happened

MTG Trivia Night - Thursday the 7th of December

• This Thursday, may put up a reminder announcement

Pokemon TCG

Jackie: Read Tactics response to see if Pokemon prerelease is real

Wargaming

Early January Doubles Warhammer 10e Open w/ Matt - 17th of January @ 8:30am-6:30pm

• Doubles Tournament
• Not much other updates
• I will be making a poster for it
• :thumbsup:

Painting Competition

• Jackie Will get this organised
• Cam of cam hall fame maybe a judge?

Fresher Campaigns

• Jack's is ending this week
• Rest are either already done or planning on keeping going

Cerberus Camp 2023 - 17th of November - 20th of November

• Jackie just came back from this
• Went through feedback
• Waiting on a couple of receipts
• Will also need to sell snacks
  • and do distribution
• Superstock Account
  • Local business that gave us a bunch of our food for less than Coles/Woolies prices
  • Would be set-up through UCC
  • Cam hall clubs can work through this account for their personal camps
  • No real downside
• Feedback Form is HERE

40th Anniversary - 20th of October

• Jackie fucking warehouse room
  • There is boxes
  • Thats it
• STILL need to produce the token
• Message Jackie to bully her into doing her job
  • Ask if photoshop is open
  • Keep doing this
  • only 2 people did this (disappointing)
  • Better see more than that this week

All Unigames Members: Ask Jackie if photoshop is open

Jackie: Continue to merch it up

Uncharity Vigil

• Will swap James out as a member because he may not even be in Australia for this
  • New rep is Gen
• Will start working on this now

Far Future Events

O'Day 2024 - Friday 23rd of February 11:00AM - 3PM

• We have signed up
• Later December email and ask about times for submitting fresher guide and stickers

Reimbursements:

• Could not submit due to isolating ;-;
• Approved
• Pending
• Unsubmitted
  • $471.88 to Jackie for Stickers & Lanyard Keychain
  • $??? to Josh for Painting PPE
  • $??? Joint camp receipts? (May be handled by UCC)
  • $520 to Jackie for Ixalan Prerelease
  • $??? to Josh for 23rd Food Run

Guild:

Tenancy

• We wait for reallocation

Grants

Semester Grants

• Final result:
  • $6000
• Will be in our account soon
• "Slay" - Connor (I wrote this)

General Business:

Gatekeepers

• No new Gatekeepers
• Jackie will message Nene about a training session (couldn't do due to isolating)

Webkeepers

• No new Webkeepers

Room Update

Key Change

• Jackie has updated regulations:
  • ORIGINAL
    • 1. The two keys to the clubroom door shall be distributed as follows: One copy shall be kept by the President, and one copy shall be stored in the combination key box mounted on the door.
      2. 1. The President may transfer custody of their key to another member of committee when appropriate.
         2. 1. Any change in custody of this key must be recorded in writing.
      3. 1. In the event that any of the above keys are misplaced, it shall be the responsibility of that key's custodian to replace the respective lock.
  • NEW
    • 1. The four keys to the clubroom door shall be distributed as follows: One copy shall be kept by the President, one copy shall be kept by the Vice President, one copy shall be stored in the combination key box mounted on the door, and one copy shall remain in the combination key box.
      2. 1. The President and Vice President may transfer custody of their key to another member of committee when appropriate.
         2. 1. Any change in custody of this key must be recorded in writing.
      3. 1. In the event that any of the above keys are misplaced, it shall be the responsibility of that key's custodian to replace the respective lock.
• Motion for the update to the regulations
  • Passes

    Josh: Update regulations on both websites

New Kallax

• Nupdates

New Printed Banner

• Nupdates

Library

Potential Donation: Sherlock Holmes Consulting Detective: Thames Murder and other cases

• Person has said that we can do whatever we want with them
• Accept and use it as a prize?
  • thoughts: :thumbsup:
• Motion to accept SHCD:TMaOC
  • Passes

Book Buy 2: Electric Boogaloo - 4th of December

• By the time y'all are reading these minutes the deadline would have passed
• Book buy meeting next week
  • Will start early??
  • Likely Tuesday

Connor: Come up with a budget number (currently thinking $700)

David's Archival 'Stuff'

• Nupdates (on account of isolating)

BotC Noise

• In Poggers

  Gen: Write BotCT noise handout sheet

Painting Guide

Gibbi: Laminate painting guide

Food runs

• Nupdates
• This is where we would look at stock, if we could see it
• Will be getting extra stuff from camp buyback
• Connor will be in sometime Tuesday
  • Maybe w/ Jackie
  • Or Gibbi

Webkeeping

• Donald working on big update

Committee Business

• OGM whenisgood will be happening
• Fill out by mid December
• Will be January-bound

TedXUWA

• We don't think they quite understand what we are and what we do
• We are now close contacts and as such have cancelled our involvement anyway
• They may reach out to us in future

Tokyo Alley - 13th of April from 10am to 5pm

• An artist alley/mini con
• Organisers have reached out and asked if we wanted to participate and run a boardgame chill zone
• Maybe host a tournament
• Have some people there to teach games
• Weebified SwanCon
• Glad we are interested
• Sent us some games they like the look of
• Tactics is there
• Not our committee we just have to inform the next committee about it

  Jackie: Submit Tokyo Alley activity form

/gavin tav

• The world has changed since the days of Gavin, and as much as we all love him, it can be confusing for new members trying to get to cam hall on account of changes at UWA (RIP Boost Juice)
• James can get the cameras from Unihall
• Hasn't asked, is just gonna do it
• We can also do it on iPhone
  • We are absolutely fine with this
• Will create the great Gen Gackie Games group chat

Meeting closed: 4:52 PM