Unigames Committee Meeting #40 - 3/12/2020

Attending

• Alistair
• Taylor
• Jackie
• Autumn
• Emerald
• Josh
• Kyle
• Ash

Apologies

• Alice "attacked by birds"
• Gwen

Meeting scheduled: 6pm

Meeting open: 6:10pm

Reports:

President's Report (Alistair):

• i have had a week
• stealthing my report in
• hah nerds
• I did do some things but not much

Vice-President's Report (Taylor):

• that has reminded me to check studentconnect bc they haven't given me a result yet
• hello everyone im back i have 2 new diagonoses and i have not read any of the minutes for the past 2 weeks
• i vibed at a unisfa sgm and im officially on soc
• that's how life be rn

Treasurer's Report (Jackie):

• finished labelling junk art (thank god) (thank gozz)
• minor updates on halloween !?!?
• uh that's it
• vtuber cherish is coming to life
• ace attorney committee takeover ongoing
• account balance: $1,245.94

Secretary's Report (Autumn):

• me n keifer organised collab board games nights
• i did a wpm test and feel proud of my minuting skills

Librarian's Report (Emerald):

• dearly beloved whom are gathered here in these minutes, thanks for reading
• i miss gwen
• i have been sick all week
• it's insane i had a sore throat the night of the meeting and the next day i had a virus which implies that on the meeting day i even had the virus then
• alistair argues with me whether or not i have a virus
• i bought video game and played it x2
• i did an action item
• final thing: if ur still tuned in: ur a star
• love u so much
• goodbye

Fresher Rep's Report (Alice):

• "i miss gwen more. just fyi"

Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

• Ash:
  • recovered from tonsillitis again
  • supported Unigames spiritually. Idk how but i was there 😇😇
  • thanks to jackie i am now on a great ace attorney adventure and how have no spare time
• Gwen:
• Josh:
  • I met with UWASCA and unisfa for craft wrap up
  • "money's in the" bag
• Kyle:
  • i refuse to put a report in bc the meeting thing only went up half an hour ago
  • im accidentally fiddling with alistair's bag bc it is in arm's reach
  • ucc has approved the budget, quiz is now done!
  • confirmed emerald got me sick

Past action Items:

Alistair:

Talk to leigh about reporting some small burns that happened - done Camp wrapup activities (along with Jackie) - workin on it Sign us up for oday - done Email jacob about our pretty new best club award - yes, messaged

Jackie:

Label junkart - YEAH NICE 'allo 'allo 'alloween - question mark maybe Camp wrapup activities (along with Alistair) - workin on it Organise a first aid course - still ghosting me??

Autumn:

Talk to keifer about board games collab - done

Emerald:

Make a post discouraging vigilante book repairs - done

Kyle:

Organise a dark heresy 2 oneshot - in the works Sand the OTP terrain - not done Post about dec's donation on the discord - not done Get results out of the quiz subcommittee - done Follow up everyone who hasnt collected their dice - done

Gatekeepers

Usual Suspects

Board Games

Jackie: Label junkart

• Fantasy Board Games w/ Unisfa [Next Wednesday 9/12/20 4pm]:
  • Loft is booked, EMP is approved, events are up
  • Autumn can be there but should be at work

Alistair: Attend fantasy board games collab

• Scifi Board Games w/ Unisfa [Week of 4/1/21]:

Autumn: Do a scifi board games EMP

RPGs

• Dark heresy 2 oneshot [Monday 21/12/20]:
  • Let's not do a christmas oneshot lol

Alistair: Set up a dark heresy 2 oneshot

Magic: The Gavining

• casual holiday commander games

Alistair: Set up some casual commander days

Wargames

• OTP Terrain purchase

Kyle: Sand the OTP terrain

• Terrain donation
  • Kyle has just posted about the leftover terrain now

Fresher Campaigns

• Alice is not here
• Emerald's group had a fun game though

Events:

Halloween 2019 [26/10/19]:

• Aoibhinn's been working on halloween
• We're pretty close to having, most things

Taylor, Jackie: Halloween - The Mollusk

Book Buy [Thursday 1/10, after committee meeting]:

• Tasha: Currently sitting in tactics (and we can get the special one?)
• Tayu: Intentionally at emerald's house
• Path of Waves: Waiting

Emerald: Go pick up tasha's

Quiz Night [Thursday 22/10]:

• Wrapup
  • Kyle got in contact with everyone and the plan has been accepted
  • We're just waiting on our money

CAMP in 3D [20/11-23/11]:

• Ern halliday was super nice and cancelled the surprise $220 fee, so we're back in the green!
• Ern halliday is booked out 12 months from now so no possibility of returning next year
• Accounting for the inclusion of the fee, Ern is now a bit more expensive in the future and may make camp a bit pricier
• Reconfirms that Unigames still has a booking locked in for June next year

Jackie: Go through the camp cashbox and figure out what's what

Uncharity Vigil [Ideal date 30-31/1/20]:

• We should not assume other clubs have people who have done events before
• Alistair and Josh are our uncharity reps
• We should consider whether we would like to invite Uwasca (and possibly more broadly rope them into ICONs for a big year planning meeting)
• Do we want to be having a ticket price?
  • Taylor is against door prices at uncharity because it makes things complicated
  • If other clubs feel strongly we will listen
• Uncharity is a great opportunity for Unigames to get rid of shit
  • The next 2 months is our opportunity to figure out a list of absolutely everything that's going out the door one way or another
• The new sticker design (which will be decided at uncharity) should be handled with care
  • Encourage people to put up suggestions ahead of time so we can be on top of things and not strained for time
• Considerations for stretch goals
  • Expanding bookcase?
  • New table?
  • Increase our savings?
  • Wargaming supplies?
    • We recently did a big wargames buy and also have another purchase already set aside
  • Everyone brainstorm stretch goals!!
  • Michaelangelo the logo onto the ceiling in glow-in-the-dark

Alistair, Josh: Form an uncharity committee

Taylor: Organise an all clubs icon meeting

O-DAY [Friday 19/2/21]:

• It's booked!!
• Jackie can't find the receipt

Alistair: Rebook oday

• Marketing materials
  • We'll need the standard guides, flyers, signup forms and stickers
  • Taylor: I am committing that this year that the guide is NO LONGER in microsoft publisher
  • You are not allowed to make it in a psd either U_U

Fresher Welcome [Thursday 15/2/21 (Week 1)]:

• Crowding issues
  • We have had issues with capacity for the last 2,3 years
  • Are we content to continue leaning into that way of running things? or book the CCZ?
    • Pros: All our games and snacks and our room is in Cameron Hall, familiarises freshers with the place
    • Cons: Loud, crowded, need to give clubs prior warning, issues with floor spaces and seats
  • A couple years in a row we've had overfill move themselves to the CCZ
  • Booking the whole CCZ is not something we can do. We'd likely end up booking out multiple rooms in the ezone
  • Could we????? book unisfa??????
  • Consensus is to go for Cam Hall. Book the loft, talk to the guild well ahead of time about possibly hiring furniture. Can we borrow stuff from the ref???
  • Could we start it earlier / declare a wider window of time
  • When preparing the welcome speech, we should consider including much of that information in the fresher guide
  • People always show up super early for some reason. We can do a vague welcome deal at 1ish and a proper at 6

Alice: Poll around freshers and fresher campaigns abt their impressions of the fresher welcome, the fresher guide, and general start of year proceedings

AGM [Friday 1pm 26/2/21 (Week 1)]:

• Alistair has booked the room. H*ll yeah
  • it is decided that "hall yeah" is the new cameron hall cheer
• "Pleas do not constitutional amendment on my agm"

Room Update:

• Broken light
  • No udpate

Reimbursements:

Pending: - $349 to Jackie for a food run

Guild:

• Tenancy Reallocations

  • There is a new tenancy chair (Chloe Kam). The old tenancy committee is gone.
  • Any tenancy stuff we should be directing to tenancy hyphen chair at guild etc

• Elevator

  • No udpate

• Semester grants

  • Jameson money pwease
  • Semester is over so we are back to begging

• Best Club award

Alistair: Get jacob to sign our certificate

General Business:

Webkeeping

• Donald is still chipping away at webbed site

Library

• Space
  • We will move everything off the little arm of the L to free up some space
  • We need to set up specific time to go through the games and pick games that aren't used very often
  • "Every friday afternoon some members of committee will be here to play terrible games" <- hypothetical

• Dice

  • Kyle has contacted everyone who had not picked up their dice
  • Apparently someone stole someone else's allocation, so Kyle has claimed the leftovers
  • Kyle is absorbing the remainder that weren't paid for

• Item stamping

  • Taylor cites a situation in which she bought an item at uncharity and then wasn't sure whether it was a library item later
  • We should establish a practice of marking items removed from the library

Member Privacy

Alistair, Taylor: Set up a day for regulation writing next week

COVID

• UWA is into enforcing contact registers in some locations using QR codes
• UWA is not requiring us to do it
• Unclear on whether we count as an organisation for WA government purposes
• Is either the guild going to be putting contact tracing on the building, or do we need to set up a system on the door

Meeting closed: 7:41pm

-- This Week's Action Items: Alistair:

Attend fantasy board games collab

Set up a dark heresy 2 oneshot

Set up some casual commander days

Form an uncharity committee (along with Josh)

Rebook oday

Get jacob to sign our certificate

Set up a day for regulation writing next week (along with Taylor)

Taylor:

Halloween - The Mollusk (along with Jackie)

Organise an all clubs icon meeting

Set up a day for regulation writing next week (along with Alistair)

Jackie:

Label junkart

Halloween - The Mollusk (along with Taylor)

Go through the camp cashbox and figure out what's what

Autumn:

Do a scifi board games EMP

Emerald:

Go pick up tasha's

Alice:

Poll around freshers and fresher campaigns abt their impressions of the fresher welcome, the fresher guide, and general start of year proceedings

Kyle:

Sand the OTP terrain

Josh:

Form an uncharity committee (along with Alistair)