Unigames Committee Meeting #41 - 10/12/2020

Attending

• Alistair
• Taylor "speedrunning camp quiz"
• Jackie
• Autumn
• Alice
• Josh
• Kyle
• Ash

Apologies

• Emerald
• Gwen

Meeting scheduled: 6pm

Meeting open: 6:17pm

Reports:

President's Report (Alistair):

• set up the event for FNM, and did the EMP for DH
• did the attendance record for the board games event
• Tenancy stuff came out today!
• I'm melting scoob

Vice-President's Report (Taylor):

• i offered moral support while jackie did the camp budgeting
• what the fuck do i even do around here jesus christ
• was sleepy and also got distracted gossiping
• currently doing pretty well on the camp quiz night solo
• also i put up a new alignment chart

Treasurer's Report (Jackie):

• @Alistair Langton
• THATS NOT MY REPORT
• i'm melting it's time to die
• did a distribution plan for camp
• wahghghhhuhh
• also i signed junkart hehe
• account balance: $1,245.94

Secretary's Report (Autumn):

• im studying bees

Librarian's Report (Emerald):

• happy holidays darlings
• Tashas and tayu are finally in the library, check them out!
  • update: taylor has borrowed it
  • despite the fact that it was in her house for like a month
• L5R path of waves is still on back order, tactics could not give me a date and seemed defeated by it too
• very proud of my freshers
• “it’s a very good club” one of my freshers
• “I’m against killing children but I can make an exception” another of my freshers
• thanks for reading the minutes 💖💖

Fresher Rep's Report (Alice):

• Hey! On my way back from having a nice holiday, and it was a good vibe. Also I checked in with the fresher gms. (Note. 2 dead. 6 vibing. One vibing but online. This isn't my report this is just making sure I remember for later 😝😝 love u autumn) also I have like two new rescue birds so uhh yeah. V. Excited to get back to being an alive Perth unigames person again 💜💜
  • alice eagerly shows off her bird injuries
• Also sorry Ashleigh for stealing your word but I was vibing the word vibing when I sent out the mass message.

Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

• Ash:
  • According to all known laws
  • of aviation, there is no way a bee
  • should be able to fly.
  • aka I have nothing club related to report uWu
  • btw is lil warmies up in here ^ * ^
• Gwen:
  • I'll be back next week!
• Josh:
  • i did join the discord that alistair made for the thang
• Kyle:
  • I made DH event
  • Fuck it's hot
  • didn't do sanding
  • Almost posted this in alistair's EDH event

Past action Items:

-- This Week's Action Items: Alistair:

Attend fantasy board games collab - yeah

Set up a dark heresy 2 oneshot - done

Set up some casual commander days- done

Form an uncharity committee (along with Josh) - attempting

Rebook oday - not done

Get jacob to sign our certificate - ongoing

Set up a day for regulation writing next week (along with Taylor) - done and failed and done and failed

Taylor:

Halloween - The Mollusk (along with Jackie) - small steps

Organise an all clubs icon meeting - not done

Set up a day for regulation writing next week (along with Alistair) - task failed successfully

Jackie:

Label junkart - done!

Halloween - The Mollusk (along with Taylor) - small steps

Go through the camp cashbox and figure out what's what - done

Autumn:

Do a scifi board games EMP - not done

Emerald:

Go pick up tasha's - done

Alice:

Poll around freshers and fresher campaigns abt their impressions of the fresher welcome, the fresher guide, and general start of year proceedings - not done

Kyle:

Sand the OTP terrain - not done

Josh:

Form an uncharity committee (along with Alistair) - in the works

Gatekeepers

• no udpate

Usual Suspects

Board Games

• jackie labelled junkart!

• Fantasy Board Games w/ Unisfa [Next Wednesday 9/12/20 4pm]

  • fairly small turnout
  • people had a good time
  • thank you keifer for running this

• Scifi Board Games w/ Unisfa [Week of 4/1/21]:

Autumn: Do a scifi board games EMP

RPGs

• Dark heresy 2 oneshot [Monday 21/12/20]:

  • event is up and EMP is done!
  • kyle is chatting to cam

• First oneshot of the year [Probably Week 2]:

  • Big D&D night
  • We will need to figure out when other clubs are having their events and when is appropriate for us to have a big loud night
  • Getting GMs locked in as soon as possible
  • Alice has already summoned Vikrum

Magic: The Gavining

• Commander Night [4pm Friday 18/12/20]:

  • It's happening!
  • Trial for potential Friday Night Magic ongoing

• January Prerelease [Sunday 31/1/21]:

  • Oh nooo that's the planned day of uncharity

Alistair: Check in with the unigames mtg community abt prerelease vs uncharity

Wargames

• OTP Terrain purchase

Kyle: Sand the OTP terrain

• Terrain donation

Kyle: Contact Andrei about terrain

Fresher Campaigns

• 2 are dead, 1 is alice's that's zombie-ing today, 1 that's still entirely online??, 7 still vibing!
  • CONRGATS to the freshers, 7 is a strong number

Events:

Halloween 2019 [26/10/19]:

• Jackie discovered new realms of spreadsheet previously unknown

Taylor, Jackie: Hello ween

Book Buy [Thursday 1/10, after committee meeting]:

• Tasha: Here! and we got a fancy edition!
• Tayu: Here! (but also intentionally at emerald's house because taylor borrowed it)
• Path of Waves: Waiting

Quiz Night [Thursday 22/10]:

• Wrapup
  • Our $2.30 owed has not been paid into our dispense account

Alistair, Kyle: Chase quizmittee for our quiz money

CAMP in 3D [20/11-23/11]:

• Wrapup
  • Jackie went through all of the monies again
  • And we are actually more ok than we thought we were
  • $316.92 profit split between 3 clubs, means we make $105.64
  • Jackie has completed the final final money distribution real dot psd

Alistair, Taylor, Jackie: Have a camp wrapup meeting

Uncharity Vigil [Ideal date 30-31/1/20]:

• Alistair is going to summon a meeting once people have reps
  • Us, Unisfa, PCS, UCC and Chess are a yes
  • Uwanime and Panto are a no
  • We have yet to discuss if we are asking uwasca
  • Discussion of how much space and time a Uwasca presence would use, whether this could be a low-risk ingratiation of uwasca into the ICON clubs, what kind of activities they could possibly run
  • We will check with how the other clubs feel

Alistair, Josh: Be uncharitable

O-DAY [Friday 19/2/21]:

Alistair: Book Oday stall

• Fresher guides
  • The fresher guide has issues and needs to be rewritten
  • What can we write now, and what will need to wait until closer to the date
  • We will need to evaluate what is worth keeping, chucking or adding
  • Discussion of fridge items being described
  • Discussion of committee members being listed

Alice: Check in with the freshers about the fresher guides

Taylor, Alice: Rewrite the fresher guide

• Signup forms

  • An online signup form would be very convenient
  • We have to be careful about putting out a public QR code/form that people could scan for free, or submit multiple times
  • Having all records of signup go directly into a spreadsheet and nowhere else renders us vulnerable to error that ruins everything
  • Physical signup sheet problems are generally always due to gatekeeper error: signing incomplete or illegible forms, or (alarmingly often) not writing down whether it's been paid
  • A physical solution will need serious revision of the process to avoid errors

• Taylor will have major commitments to SOC on o-day and may not be able to lend a hand at our stall

Taylor: Write an EXHAUSTIVE definition of procedure for signing up members on o-day

Fresher Welcome [Thursday 25/2/21 (Week 1)]:

• The incredibly early freshers pose a serious problem that whoever is around to run the event will be too busy entertaining them to set up
• This event is not normally rostered
• Opening speech:
  • Taylor wants to prioritise making sure this speech gets made to as wide an audience as possible
  • Possibility of a double speech, several hours apart
• Confirming funding model of gold coin for freshers and $5 for returning members
• We may need to change the way we distribute pizza for covid reasons
  • Slowing down pizza distribution may make everything easier to keep track of

Alistair: Inform ICON about our plans for fresher welcome and AGM

Alice: Book the loft for the fresher welcome

AGM [Friday 1pm 26/2/21 (Week 1)]:

• Alistair has booked!

Alistair: Fill out the AGM EMP

• What's on the agenda?
  • Reports
  • Elections
    • We need a plan of attack to make elections happen quickly and smoothly
    • We should proceed with the meeting while OCM votes are being handled
    • We should open nominations for committee precisely 2 weeks in advance so there's not a massive waiting time
    • Standard question set?
  • Anything else?

Taylor: Have a big think about election procedure

• We will need to ensure that we have a big data entry day so we can email out agm info to all the beautiful new signups

Club Carnival [Probably Tuesday Week 2]:

• #NextCommittee'sProblem
• But we still need to all the bookings and event setting up ourselves

PROSH [Probably]:

• #NextCommittee'sProblem
• We should get on top of it for next committee's benefit
• We can act when they put out new info
• Alice is officially in charge of Prosh

Room Update:

• Broken light

  • No udpate

• Alistair is keen to change up the rules

  • Contact tracing sheet is done pretty poorly
  • Blanket contact tracing for everyone who enters the room is easier and harder for people to argue, we do it anyway for events
  • Set up a sheet for the room where people record their name, student #, and time arrived
  • We can potentially put up a SafeWA QR code, not necessarily enforce it
  • Gatekeepers will receive detailed instructions, with limited patience for bullshit
  • Still do separate attendance lists for events

Alistair: Write up new clubroom rules and post them

• Campaign whiteboard
  • Ambiguity of the purpose of the board and whether it counts as booking the room
  • Reminder to everyone that you can only have 6 people at the table. If you have more then please use the loft or the couch

Alice: Update the campaign whiteboard and post a reminder about its existence

Reimbursements:

Pending: - $349 to Jackie for a food run

Guild:

• Tenancy Reallocations
  • Reallocations are getting redone! From scratch!
  • Applications open tomorrow!
  • A tenancy meeting will be happening to discuss the process next Tuesday, with one person per club
  • We will need to raise questions about maintenance
  • Taylor had a brief chat with Chloe about the state of the loft and they both want to tidy stuff up
  • We still want to push for the full list of reallocations to be made public
  • We have a month to complete our application

Alistair, Taylor: Communicate with uwanime about room allocations

Alistair, Taylor: Get impressions from the member base about room allocations

• Elevator

  • is
    • look man
      • either they will have information by the meeting
        • or
          • they won't
  • if we don't find out anything then the issue will be guild getting ghosted

• Semester grants

  • Jameson has ascended
  • Aidan is our next soc trez
  • Mr grants man man me a grants
  • With some ants wearing pants

Taylor: Ask soc about semester grants

• Best Club award

Alistair: Get jacob to sign our certificate

General Business:

Webkeeping

Library

• Space

  • Things have been moved onto the little arm of the L!! There is a little bit of space
  • A couple people have marked interest in the newly visible games

• Dice

  • Theyre gone!!

• Item stamping

  • Next time we remove a game, we just write in it

Member Privacy

• Taylor and Alistair are broadly in favour of regulating member privacy

Alistair, Taylor: Meet for a privacy regulation day

COVID

• See room update for notes on new clubroom rules

Food run

• We need to do a food run

Jackie, Ash: Do a food run

3D Printing and more

• Gozz has been having 3D printing project adventures
• We have the possibility of having his 3d printer available to members
• To print minis at the cost of filament
• It's reasonable quality, better than ucc hopefully
• Gozz also wants a CNC machine (laser cutter) and is interested in making custom boxes for the board games to optimise shelf footprint
• Dominion box,,,,,,, shy finger tap
• Taylor: "Maybe we can con gozz"

Meeting closed: 8:18pm crying emoji