Unigames Committee Meeting #43 - 27/12/2023

tags: committee meeting 2023

Attending

• Jackie
• Gibbi
• Connor
• Josh (Joined Late)
• David
• Gen
• Chris
• James
• Hannah
• Oscar

Apologies

Absent

• Emerald

Meeting scheduled: 7:00PM

Meeting open: 7:09PM

Reports:

President's Report (Jackie):

• i may have lied about the token being done by this meeting and for that i am very sorry
• christmas prep got hands
• hope everyone had a wonderful christmas/festive holiday time

Vice President's Report (Gibbi):

• Attempting Not to get Covid
• Havent left my room in days

Treasurer's Report (Connyah):

• Guild finance kills me (live)
• Merry festivities !
• Account Balance: $14,191.65

Secretary's Report (Josh):

• You've just been Coconut Mall'd
• Thanks Chris for minuting the start of this meeting
  • Was busy caring for my covid stricken family
• Very quiet Christmas
• The Finals is fun but makes me think I need to upgrade my computer
• Maybe this time... L5R will run...

Librarian's Report (David):

• came back from singapore with a souvenir (covid)
• had the december 25th of all time
• all in all not a great week

Fresher Rep's Report (Gen):

• fought the sun and lost (again)
• Rotto my beloved
• attended world building boardgames - microscope is awesome!!!! Highly highly reccomend
• did advertising stuff for BotC event (come along!!! I’m very excited for it)

Reports de la OCM (Chris, Hannah, James, Oscar):

• Chris:

  • "Auuuuggghhhh" - Chris, 2023
  • Mappa Imperium moment, santa really be dead

• Hannah:

  • hope everyone has had nice holidays so far
  • probably still eating christmas cookies while this meeting happens bc I can't stop

• James:

  • The EMP for the BotC has been completed
  • The editing of the 'Where to find Unigames videos has unfortunately been delayed due to file transfer issues
  • I hope y'all had a merry Christmas and are all going to have a very happy new year

• Oscar:

  • Attended worldbuilding games.
  • Woke up from a nap about 20 minutes ago
    • 7pm meetings my beloathed

Immediate Past President's Report (Emerald):

• Emerald has attended: ==15/44 (34.09% WR)== Meeting
  • Jackie's Emerald Impression
    • I hope everyone had a wonderful festive season and an excellent christmas and got all of the gifts you wanted!
    • Happy New Year!!

Past action Items:

Action Items:

Jackie:

• Continue to merch it up - In Progress

Ethan:

• Laminate painting guide - Not Done

Josh:

• L5R Organization - In Pogress

Gen:

• Write BotC noise handout sheet - Not Done

Usual Suspects

Board Games

Chris' Worldbuilding Games - 19th of December @ 1PM-4PM

• It has happened!
• 8~ish attendees not including Chris and Jackie
• Very Christmas themed, people enjoyed
• Oscar's notes:
  • Wish it was longer
  • got about 85% of the way through microscope
  • Starting earlier would be cool for next time
  • Good to know for next time

Weekend of Blood on the Clocktower - 6th of January

• EMP yet to be approved (Christmas break)
• announcement out
• reserve list out
  • if this fills up we have loads of back up plans
• going good
• Will warn UCC about noise, but will make sure to manage it
• "The Clubroom is where you run events" - Jackie

Long Form Boardgames - 11th of January

• Omg hai, long time no see
• Thursday picked as to not clash with BotC
• Will talk more with Jon

Chris: Talk with Jon about Long Form Boardgames

RPGs

L5R RPG - Early Week of the 22nd January

• Have messaged people
• My fam is the one with covid this time

Josh: L5R Organisation

Arc Oneshot 2: Electric Boogaloo - February

• In February
• Before Feb Jackie will learn to run arc

TCGs

Magic: The Gavining

• There will be a quick play guide for Otharri in the next week or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so or so(36 "so"s)
• WILL BE DONE THIS WEEK
• Im working on it I swear

Booster Box buying Bhenanigans

• Ixalan half way through
• New Capenna half way through
• Murders at Karlov Manor is February
• SNOM coming soon

Pokemon TCG

• Will bump Tactics today
• Maybe they hate Jackie

SNOM

• It's coming

Ravnica Remastered Draft???

Gibbi: Ravnica: Remastered draft EOI

Wargaming

Broader Wargaming Discussion

• Checking in that Club is doing what it can to support the club (Notes from Cam and Matt)
  • Support
    • Matt is currently running the events mostly singlehandedly
      • Committee is only running backend
    • Unigames should:
      • Run events/casual game days, set aside budget for wargaming, support on the day with events (unigames drinks delivery), advertising/prize support
        • Getting advertising out on time is a big one
    • Give certain discord admin permissions to Matt for running 40k Crusade and related events
  • Access
    • Unigames should:
      • Run events/casual game days, making sure that member base knows that we have resources for them to freely use
  • Resources
    • Unigames should be:
      • Getting modular terrain back, replacing our old old armies, game boards
  • Large Events (i.e. tournaments)
    • Large scale tournaments cannot be run without someone as knowledgeable in the game as Matt is.
    • Everything other than the EMP could be done by a trusted Wargamer
      • Making the process faster is ideal
      • Unigames should handle EMP and room bookings.
      • Facilitating events by bringing drinks
    • Ensure >=1 gatekeeper is present for room access
  • Long Term Solutions
    • Try to Keep Matt Around
    • Improve existing handovers including wargaming, and put in infrastructure for future handovers.
    • Budget for Wargaming
• Action Plan:
  • Wargaming organisational group
  • Make casual wargaming day events (similar to SNOM or [insert event])
  • Drink support at Tourney + Prize support (once budget is organised)
  • Organise Budget
    • Improve/obtain resources
  • Retrieve modular terrain
    • Improve awareness of modular terrain's existence

Early January Doubles Warhammer 10e Open w/ Matt - 18th of January @ 8:30am-6:30pm

• All set!
• Please come!
• Entry: $45 per pair
• in Ezone: Giumelli Learning Studio 206
• Jackie will bring dinks

Painting Competition

• OMG PAINITNG COMPETITION
• Starting Monday the 15th
• End Monday the 5th of Feb
• You get to keep the mini
• $5
• EMP for painting day will be done soon
• May have a mid-time one
• Awards will go to:
  • Most Technical Skill
  • Most Creative
  • Best little guy
• Registration ends Friday 5th of January
  • Link here
  • 8 sign-ups currently
• Confirmed Judges
  • Amelia
  • Cam
  • Lachlan

Bloodbowl League

• Set up organisation chat for it
• Cam is thinking 18th sign-ups close, 24th league kickoff
• $5 to enter the league, can be subsidised, as well as a $5 fee for the WAFFL membership
• Cam and Lewis are now "Commissioners" on discord, so you can ping them for all your questions
• Will continue organising with Cam, make sure to get stuff out quickly

Fresher Campaigns

• They are alive!
• More have wrapped up since last meeting

Cerberus Camp 2023 - 17th of November - 20th of November

• Waiting on other clubs to approve distribution
• Feedback Form is HERE

40th Anniversary - 20th of October

• HOLY SHIT Jackie FUCKING warehouse room
  • There is boxes
  • That's it
• STILL need to produce the token
• Photoshop is open RIGHT NOW
  • Drawing RIGHT NOW
    • Will be en route to Jackies house before next meeting

All Unigames Members: Ask Jackie if photoshop is open

Jackie: Finish merching it up

Uncharity Vigil

• Whenisgood up
• Hopefully one done in the first week of next year
• Gibbi showing his alpha side

Far Future Events

O'Day 2024 - Friday 23rd of February 11:00AM - 3PM

• Uniprint emailed
  • We now have a quote and timeline
  • submitted a WEEK before O'day

Fresher Welcome - 29th of February from 4PM to late

• First week of Uni on Thursday

AGM - 1st of March

• Friday of First week of Uni
• Will let other clubs know about this
• Committee: Make sure it is free
• Will not be at night

Reimbursements:

• Connor died of "ligma"
• Will try process as soon as possible but we are waiting on Uni to reopen
• Approved
• Pending
• Unsubmitted
  • $471.88 to Jackie for Stickers & Lanyard Keychain
  • $34.08 to Josh for Painting PPE
  • $695.63 to Connor for numerous Joint camp receipts
  • $520 to Jackie for Ixalan Prerelease
  • $177.16 to Josh for 23rd Food Run
  • $209.75 to Connor for 14th Food Run
  • $789.65 to Connor for Book Buy
  • $181.50 to Guild for O'Day Stall
  • $400 to Gibbi for Magic Boxes

Guild:

Tenancy

• We wait for reallocation...

General Business:

Gatekeepers

• Welcome to our new Gatekeeper:
  • Jack Kay

Webkeepers

• No new Webkeepers

Room Update

New Kallax

• Waiting on Tenancy Allocations

New Printed Banner

• Waiting on Tenancy Allocations

Library

Book Buy 2: Electric Boogaloo - 4th of December

• It's done
• we have another game in:
  • The Night Cage
• Waiting on:
  • Ink

David's Archival 'Stuff'

• Yeh Nah (on account of festive covid)

BotC Noise

• Done before BotC Event

  Gen: Write BotC noise handout sheet

Painting Guide

Gibbi: Laminate painting guide

Food runs

• Next Year Issue

Chocolate prices

• This is just a reminder

Webkeeping

• Donald working on big update
  • Do we still need phone numbers on membership forms?
  • We collect phone numbers for library borrowing and camp
  • Probably no longer required
  • Discussion:
    • Would make O'Day signups a lot quicker
    • And we already collect it anyway when we actually need them
    • Good for privacy reasons
      • Can't steal data we don't have
  • Jackie will message Donald about this

Committee Business

OGM

Jackie, Josh: Put up announcement and book GCR

Tokyo Alley - 13th of April from 10am to 5pm

• Nupdates

/gavin tav

• Having some file transfer issues
• In Pogress

Meeting closed: 8:54 PM