Unigames Committee Meeting #44 - 07/01/2021

Attending

• Alistair
• Taylor
• Jackie
• Autumn
• Emerald
• Alice
• Ash
• Josh
• Gwen
• Kyle

Apologies

Meeting scheduled: 6pm

Meeting open: 6:03pm

Reports:

President's Report (Alistair):

• muffled, as if from beneath a pile of paperwork
• You've been doing a lot of EMPs lately, why stop there?
• Uncharity is progressing well
• Has anyone not been in a fugue state for the last fortnight?

Vice-President's Report (Taylor):

• I broke my toe then Emerald tried to cut it off with a LARP sword
  • emerald: "did not"
• Did a bunch of tenancy application planning
• i got stickbugged lol

Treasurer's Report (Jackie):

• merry new year everyone Happy 2021, or as I like to call it: oh I’m free from daily cherish???
• accidentally butt dialled the whole of committee, minutes after being hunted down by alistair in the city
• missing a week in committee meeting actually made me a little sad, I missed seeing committee lol
• OUR SEM GRANT HAS ARRIVED!!!
• in total we received $5,906.03 (this includes the $920.35 2019 sem 2 grant correction)
• i found a copy of glee the board game (with CD) under my bed
• account balance: $8,911.97

Secretary's Report (Autumn):

• ran scifi board games with unisfa
• the future is the future

Librarian's Report (Emerald):

• HAPPY NEW YEAR!!
• i am not happy about avidly following the dream smp but i am avidly following it, please somebody safe tommy hes just a kid
• i brought in golden sky stories its a very cute rpg about being an animal spirit from our book buy
• i got a sword
• i love you all thanks for reading

Fresher Rep's Report (Alice):

• i went to the scifi board games, which was amazing. I broke my car, which is bad, and i've almost finished the fresher guide, which is jawdropping. so, all in all, net positive. excited to have money this year.

Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

• Ash:
  • went to emergency again and got a root canal
  • happy new year 🥳
• Gwen:
  • I'm back from Esperance... Again
  • I have a magic playmat now 🦦
  • I returned overdue resources 10 minutes before committee meeting so I can still be on committee
• Josh:
  • I finally recieved our new magic play mats
• Kyle:
  • Hope everyone had a merry new years and a happy xmas
  • Sanding done now to find space in the room
  • im currently sitting on the floor and am a bit sweatie

Past action Items:

This Week's Action Items: Taylor:

Email tenancy about the outstanding maintenance - working on it right now

Send an email about the microwave - working on it right now

Jackie:

Please work on the fresher guides (along with Alice) - in the works

Alice:

Get D&D oneshot GMs - waiting on responses

Please work on the fresher guides (along with Jackie) - in the works

Remake the campaign whiteboard and post about it - done

Kyle:

Sand OTP terrain - done

Gatekeepers

Alistair: Follow up on gatekeeper application

Usual Suspects

Board Games

• Scifi Board Games w/ Unisfa [Monday 4/1/21]:
  • Low turnout but a fun time was had
  • a committee wide argument about cooperating in roll for the galaxy ensued

Autumn: Submit scifi boardgames contact tracing information

• Yee haw board games [Wednesday 13/1]:
  • board games at the ok corral?
  • you can play whatever game you want as long as you dress up
  • happy year of the ox everyone, games with cows

Gwen: Do EMP and loft booking for yee haw board games on Wednesday

RPGs

• Discussion of a wildcard oneshot, we can do that at uncharity

  • We can run a February wildcard oneshot to accomodate everyone who didn't manage to run their game at uncharity

• D&D Oneshot [Probably Week 2]:

Magic: The Gavining

• Alistair's EDH [Week of 18/1]:

  • Alistair is passive aggressive to certain committee members

• Kaldheim Prerelease [Sunday 31/1/21]:

  • Donald is secured as a judge

• First MtG event of semester [Probably Week 3-4]:

  • Alice wants us to be thinking abt this so we can advertise to the freshers
  • Delay this decision until after inter club planning meeting

Wargames

• OTP Terrain purchase
  • Sanding is completed!

Kyle: Bring OTP terrain to uni and find a place to stash it

• First wargaming event of semester [Probably Week 3-4]:
  • See MTG

Fresher Campaigns

• No update

Events:

Halloween 2019 [26/10/19]:

• Looming spectre of MULTI Next Committee's Problem
• Jackie: Every time i open the finance document i black out

Taylor, Jackie: Ultimate assault on halloween

Book Buy [Thursday 1/10, after committee meeting]:

• Path of waves - when will my samurais return from shipping (joke here)
• Golden Sky Stories - now in the library

CAMP in 3D [20/11-23/11]:

• Wrapup
  • Alistair gave them some money but Unigames still needs to give more

Uncharity Vigil [Sat-Sun 30-31/1/20]:

• Meeting was had!
• EMP has been submitted!
• After hours access form has been acquired
• Loft has been booked!!
• All the paperwork is done
• Now we just need to make a schedule and fill it with fun events

Emerald: Find some stuff to auction at uncharity

• Another meeting will be had next week to bang out the schedule
• FB events up tomorrow and posters up Monday

Alistair, Josh: Uncharity business

O-DAY [Friday 19/2/21]:

• Fresher guides
  • Alice is working on it!!
  • Alice requires committee members to send one-sentence bios and fav game in the library
  • Committee gives Alice constructive criticism (remove the egg)
  • Consideration that if we want to increase the number of pages, it will need to be to the next multiple of 4
  • Ensuring that our contact information is on the outside, back cover of the guide
  • Considerable re-engineering of the bingo. It goes on the inside back cover
  • We should list the sister clubs instead of paragraphing them up
  • We have spent several years updating and refining this guide and hopefully it's getting closer and closer to optimal
  • The guide could benefit from a map marking the location of Cam Hall on UWA

Taylor, Alice: Organise a day to work on fresher guides next

Taylor: Talk to gozz about readying the logo for a fresh lick of paint

• Signup forms

  • Donald's e-signup form is in progress, no major updates
  • Question of whether we want to require an email address from nonstudents
    • On the grounds of: student email accounts expire eventually
    • We can simply ask people to tell us their new email when their email changes
    • The soft fix is to make people write their email out in full on the signup
  • We will be producing a signup form regardless of whether we use electronic signups

• Shirts

  • We should shill our shirts to existing members ahead of oday

Fresher Welcome [Thursday 25/2/21 (Week 1)]:

Alice: Fresher welcome EMP

AGM [Friday 1pm 26/2/21 (Week 1)]:

• No update

Club Carnival [Probably Tuesday Week 2]:

• No update

PROSH [Probably]:

• No update

Unigames "H" REDACTED [July]:

• No update

Collab Camp 2021 [November]:

• Which club pays the deposit for group camp?
  • If it's not being split evenly, dibs not us

Room Update:

• Taylor has sent an email to Tenancy about Broken light and Microwave

• Campaign Whiteboard is updated

Reimbursements:

Pending: - $850.15 to Jackie + $923.91 for camp refunds = $1774.06 - $200 to Tylor for camp tickets - $181.50 to Guild Finance for oday bookings

Guild:

• Tenancy Reallocations
  • Tenancy application is due on Sunday
  • This is priority number 1
  • We need to make a final decision about how we want to structure this application, and our room preferences
  • Almost all of committee is currently leaning towards 184b
  • Only Alistair has deep seated hesitations which we are trying to identify. Alistair has by far the most responsibility weighing on his shoulders in case this decision is a stinker.
  • The last standing issues from our previous meeting were vibes, noise and frontage
  • Taylor predicts it is less likely that we could get 184b than to stay put
  • Despite all of committee agreeing, we must still ensure we take the time and thought to best represent the members
  • Further practicalities/expenses to worry about: lockbox, aircon, soundproofing, moving furniture around
  • We should find out the initial decision before uncharity, so that can inform our fundraising goals
  • Application writing plan
    • Taylor proposes we structure our application about a list of priorities for the club
    • First of all is a sole occupancy. Then size of the room, then proximity to other clubs, and then location of building.
    • Based on this list we will preference: 184b, then our current room, then a room of comparable size within Cameron Hall
    • We will communicate that we are very happy with our current room, but we are reaching capacity and would greatly benefit from a larger room
  • Goal for committee to approve a final draft on Saturday
  • Application will also include request for our two cupboards, ONLY in the instance that we stay put in our current room

Taylor: Write tenancy application and run past committee

• Elevator

  • no update

• Semester grants

  • They arrived!
  • We received $5906.03, we are waiting for the breakdown.
  • This should include corrections from 2019 plus both 2020 semesters
  • This big income should be sat on until we know what's hapepning with the room

• Best Club award

  • no update

General Business:

Student Leadership Training

• Jackie is planning on completing February SLT

Year planning meeting

Taylor: Coordinate an inter club planning meeting

• Alistair and Taylor will likely go as unigames reps
• Should be happening this month
• What is Unigames thinking abt the upcoming year?
  • The charity/quiz swap worked well
  • We need to crack the whip a bit more about quiz night
  • Halloween party?? Panto had their own event last year, and apparently their venue didn't charge hire.
  • Taylor advocates reaching out to try Halloween again this year
  • An external venue really makes a lot of things easier, finance and safety wise

Webkeeping

• Website

  • Donald visited with a general update of things going well
  • Taylor and Gozz are meeting for a nitty gritty meeting
  • Hopefully functionality will be deployed in february

• Newsletter

Autumn: Send out a newsletter

Member Privacy

• No update

Meeting closed: 6:48pm