Unigames Committee Meeting #45 - 14/01/2021

Attending

• Alistair
• Taylor
• Jackie
• Autumn
• Emerald
• Alice
• Ash
• Josh
• Gwen
• Kyle

Apologies

• Autumn

Meeting scheduled: 6pm

Meeting open: 6:05pm

Reports:

President's Report (Alistair):

• Pretty much all the paperwork stuff is done
• Sorted out the O Day issues
• Learned you can add an email chain as an attachment to a different email
• Tenancy things actually got done promptly which is wild

Vice-President's Report (Taylor):

• Nutted out an application (tenancy), we got it!
• Slept for 48 hours, then thought about response of tenancy application
• Tenancy

Treasurer's Report (Jackie):

• said i'd do halloween and then immediately got a job (whoops)
• some shelves at the job are too high for me to reach lol
• reimbursements have gone through!
• i gotta hunt some ppl down for camp stuff
• account balance: $6,756.41
• also i want to (finish) watching sky high

Secretary's Report (Autumn):

• Thank you Gwen for minuting

Librarian's Report (Emerald):

• Hey Gwen, congrats on being secretary, welcome to hell.
  • President's Note: Emerald is bad and naughty and does not prepare reports
• Delaney stopped being in God prsion and is now in literal hell (an upgrade?)
• Helped Alice with fresher guide
• Looked at games to put up for auction
• Thank you all very much, I love you, good bye

Fresher Rep's Report (Alice):

• May or may not be currently at a JB Hi-Fi

Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

• Ash:
  • brr brr whee-ooo (various computer crashing sounds)
• Gwen:
  • cowboy board games went good. We played deadwood (the third pretty book game) which people seemed to enjoy
  • there were lots of awful and even somewhat decent accents and hats.
  • thank you Alice for helping out when I had to disappear for a couple of hours
• Josh:
  • aaaaaaa help, very busy
• Kyle:
  • been crazy busy trying to balance my life so havent really done much

Past action Items:

Alistair:

Follow up on gatekeeper application - done Uncharity business (along with Josh) - done

Taylor:

Ultimate assault on halloween (along with Jackie) - not done Organise a day to work on fresher guides next (along with Alice) - not done Talk to gozz about readying the logo for a fresh lick of paint - in the works Write tenancy application and run past committee - DONE! Coordinate an inter club planning meeting - done

Jackie:

Ultimate assault on halloween (along with Taylor) - not done

Autumn:

Submit scifi boardgames contact tracing information - done Send out a newsletter - not done

Emerald:

Find some stuff to auction at uncharity - done

Alice:

Organise a day to work on fresher guides next (along with Taylor) - not done Fresher welcome EMP - started

Kyle:

Bring OTP terrain to uni and find a place to stash it - not done (but for good reason)

Josh:

Uncharity business (along with Alistair) - done

Gwen:

Do EMP and loft booking for yee haw board games on Wednesday - done

Gatekeepers

• no updates

Usual Suspects

Board Games

• Yee haw board games [Wednesday 13/1]:

  • Lots of people and hats and accents
  • Most accents were not that good, but people tried and that's what counts
  • Texas said that the accents were fine, so we're clear

• Next board games

  • Will be busy moving in February so we'll leave next board games to next committee

RPGs

• D&D Oneshot [Probably Week 2]:
  • Alice is in process of gathering DMs
  • There are 6.5 DMs (one is a maybe)

Magic: The Gavining

• Alistair's EDH [Friday 22/1 4pm]:

  • FNM - means Friday night Magic
    • Apparently half of committee didn't know this so Alistair has just been saying random letters at them for weeks
  • It is scheduled, come along :)

• Kaldheim Prerelease [Sunday 31/1/21]:

  • All sorted.
  • Come along!

• First MtG event of semester [Probably Week 3-4]:

  • No updates

Wargames

• OTP Terrain

  • Still waiting for somewhere to put it

• First wargaming event of semester [Probably Week 3-4]:

  • No updates

Fresher Campaigns

• No updates

Events:

Halloween 2019 [26/10/19]:

• No updates (just in case you hadn't heard, Jackie got a job)

Taylor, Jackie: Meet up to discuss Halloween

Book Buy [Thursday 1/10, after committee meeting]:

• Path of waves (big sad)

Uncharity Vigil [Sat-Sun 30-31/1/20]:

• Events are up and posters will be up soon

O-DAY [Friday 19/2/21]:

• Fresher guides

  • Emerald and Alice went through it
  • Latest version up on drive >Taylor, Alice: Work on Fresher Guide

• Signup forms

  Jackie: Update Signup forms

• Shirts

  • We should advertise we have them
  • We should push sales at Uncharity
    • We should post about it in advance with sizes available
    • We are sold out of 3XL >Alistair: Contact Will about his shirt

Fresher Welcome [Thursday 25/2/21 (Week 1)]:

• Need to book furniture from somewhere
  • We need to know what and how much we need
    • Chairs!
  • Capacity for Loft+Room+Unisfa = 54 (yikes!)
    • UniSFA mentioned we might be able to use their room so Alistair can follow up on that

Alice: Fresher welcome EMP

AGM [Friday 1pm 26/2/21 (Week 1)]:

• No update

Club Carnival [Probably Tuesday Week 2]:

• No update

PROSH [Probably]:

• No update

Unigames "H" [REDACTED] [July]:

• No update

Collab [REDACTED] 2021 [November]:

• We can sort out an exact time on Tuesday and get UCC to book it
• We need to figure out who is paying for it

Room Update:

• The room has been updated, pending appeals
• We have been allocated room 184b (currently UWAnime)
• Biggiegames (or Hugiegames)
• We are not appealing (for obvious reasons)
• Taylor has a diagram of chain of movement. We are in the middle of a long chain of moving.
  • It's okay, Taylor has a gameplan that will let us move as soon as possible
  • First to move will be the Women's Department
• We will yeet everything in as quickly as possible, and then sort through it in the new room
• New room = no cupboards

Taylor: Talk to Chloe about move schedule

Reimbursements:

Completed: - $850.15 to Jackie + $923.91 for camp refunds = $1774.06 - $200 to Tylor for camp tickets - $181.50 to Guild Finance for oday bookings

Guild:

• Tenancy Reallocations

  • See room update

• Elevator

  • no update

• Semester grants

  • Still waiting on breakdown
  • Will be brought up at SOC meeting (20/1) > Alistair, Jackie, Emerald: Attend SOC meeting

• Best Club award

  • no update

General Business:

Student Leadership Training

• It'll happen. Sign up if you want to do it
  • Go to guild website
    • Don't type "guild website" in google though

Year planning meeting

• Happening next Tuesday

Webkeeping

• Website

  • Donald has given D&D inspired updates
  • Donald and Gozz have met up to do things. Gozz touched it and it became better but also more complicated.
    • It's been a long ride
  • Donald and Gozz just need to figure out things, but they will meet up to do that

• Newsletter

  • Still needs to be done

Autumn: Send out a newsletter

Member Privacy

• No update

Moving Plans

• First priority: a method for securely storing the keys and locking up stuff (like sharps and money) that can't be accessible to everyone
  • We need to start to figure this out now
  • Approval from tenancy is required to get a wall mount for the keys
  • It's possible we will have the cupboards a little longer, but if not we'll have to leave keys with Guild
• From start of semester we want the room to be functional for use (tables and chairs set up)
  • How are we going to set up the room?
  • We probably need to buy a new table and chairs
    • We should contact Aiden whether we can submit an SPG for things we already bought
    • Something like a table is vital to the club and so we should be able to get funding for it
    • Chairs are definitely a neccessity. We did have 19 chairs at some point.
  • A a table we can draw on would be ideal, but could be a hastle
    • We've got to think about price and practicality
    • We need to start looking into what's out there and prices
  • Moving our current table into the new room will require completely disassmebling it
    • We could also just use our tables in the loft
  • New webcams possibly needed
    • Leave this for after we access to the room
• We should also talk to UWAnime about their airconditioner
  • Leave this to next week
• Maps need to be redone for fresher guides and flyers
• We'll stop buying perishable frozen foods so moving the freezer will be easier
• Committee learns of the tragic tale of Morris and Borris
• Microwave shenangians are discussed
  • Jackie isn't allowed to use the microwave anymore

Jackie: Contact Aiden about how SPGs work

Meeting closed: 7:11pm

-- This Week's Action Items: Alistair:

Contact Will about his shirt

Attend SOC meeting (along with Jackie, Emerald)

Taylor:

Meet up to discuss Halloween (along with Jackie)

Work on Fresher Guide (along with Alice)

Talk to Chloe about move schedule

Jackie:

Meet up to discuss Halloween (along with Taylor)

Update Signup forms

Attend SOC meeting (along with Alistair, Emerald)

Contact Aiden about how SPGs work

Autumn:

Send out a newsletter

Emerald:

Attend SOC meeting (along with Alistair, Jackie)

Alice:

Work on Fresher Guide (along with Taylor)

Fresher welcome EMP