Unigames Committee Meeting #45 - 14/01/2021

by Guinevere Sellner 14/01/21

Unigames Committee Meeting #45 - 14/01/2021

Attending

  • Alistair
  • Taylor
  • Jackie
  • Autumn
  • Emerald
  • Alice
  • Ash
  • Josh
  • Gwen
  • Kyle

Apologies

  • Autumn

Meeting scheduled: 6pm

Meeting open: 6:05pm

Reports:

President's Report (Alistair):

  • Pretty much all the paperwork stuff is done
  • Sorted out the O Day issues
  • Learned you can add an email chain as an attachment to a different email
  • Tenancy things actually got done promptly which is wild

Vice-President's Report (Taylor):

  • Nutted out an application (tenancy), we got it!
  • Slept for 48 hours, then thought about response of tenancy application
  • Tenancy

Treasurer's Report (Jackie):

  • said i'd do halloween and then immediately got a job (whoops)
  • some shelves at the job are too high for me to reach lol
  • reimbursements have gone through!
  • i gotta hunt some ppl down for camp stuff
  • account balance: $6,756.41
  • also i want to (finish) watching sky high

Secretary's Report (Autumn):

  • Thank you Gwen for minuting

Librarian's Report (Emerald):

  • Hey Gwen, congrats on being secretary, welcome to hell.
    • President's Note: Emerald is bad and naughty and does not prepare reports
  • Delaney stopped being in God prsion and is now in literal hell (an upgrade?)
  • Helped Alice with fresher guide
  • Looked at games to put up for auction
  • Thank you all very much, I love you, good bye

Fresher Rep's Report (Alice):

  • May or may not be currently at a JB Hi-Fi

Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

  • Ash:
    • brr brr whee-ooo (various computer crashing sounds)
  • Gwen:
    • cowboy board games went good. We played deadwood (the third pretty book game) which people seemed to enjoy
    • there were lots of awful and even somewhat decent accents and hats.
    • thank you Alice for helping out when I had to disappear for a couple of hours
  • Josh:
    • aaaaaaa help, very busy
  • Kyle:
    • been crazy busy trying to balance my life so havent really done much

Past action Items:

Alistair:

Follow up on gatekeeper application - done Uncharity business (along with Josh) - done

Taylor:

Ultimate assault on halloween (along with Jackie) - not done Organise a day to work on fresher guides next (along with Alice) - not done Talk to gozz about readying the logo for a fresh lick of paint - in the works Write tenancy application and run past committee - DONE! Coordinate an inter club planning meeting - done

Jackie:

Ultimate assault on halloween (along with Taylor) - not done

Autumn:

Submit scifi boardgames contact tracing information - done Send out a newsletter - not done

Emerald:

Find some stuff to auction at uncharity - done

Alice:

Organise a day to work on fresher guides next (along with Taylor) - not done Fresher welcome EMP - started

Kyle:

Bring OTP terrain to uni and find a place to stash it - not done (but for good reason)

Josh:

Uncharity business (along with Alistair) - done

Gwen:

Do EMP and loft booking for yee haw board games on Wednesday - done

Gatekeepers

  • no updates

Usual Suspects

Board Games

  • Yee haw board games [Wednesday 13/1]:

    • Lots of people and hats and accents
    • Most accents were not that good, but people tried and that's what counts
    • Texas said that the accents were fine, so we're clear

  • Next board games

    • Will be busy moving in February so we'll leave next board games to next committee

RPGs

  • D&D Oneshot [Probably Week 2]:
    • Alice is in process of gathering DMs
    • There are 6.5 DMs (one is a maybe)

Magic: The Gavining

  • Alistair's EDH [Friday 22/1 4pm]:

    • FNM - means Friday night Magic
      • Apparently half of committee didn't know this so Alistair has just been saying random letters at them for weeks
    • It is scheduled, come along :)

  • Kaldheim Prerelease [Sunday 31/1/21]:

    • All sorted.
    • Come along!

  • First MtG event of semester [Probably Week 3-4]:

    • No updates

Wargames

  • OTP Terrain

    • Still waiting for somewhere to put it

  • First wargaming event of semester [Probably Week 3-4]:

    • No updates

Fresher Campaigns

  • No updates

Events:

Halloween 2019 [26/10/19]:

  • No updates (just in case you hadn't heard, Jackie got a job)

Taylor, Jackie: Meet up to discuss Halloween

Book Buy [Thursday 1/10, after committee meeting]:

  • Path of waves (big sad)

Uncharity Vigil [Sat-Sun 30-31/1/20]:

  • Events are up and posters will be up soon

O-DAY [Friday 19/2/21]:

  • Fresher guides

    • Emerald and Alice went through it
    • Latest version up on drive

      Taylor, Alice: Work on Fresher Guide

  • Signup forms

    Jackie: Update Signup forms

  • Shirts

    • We should advertise we have them
    • We should push sales at Uncharity
      • We should post about it in advance with sizes available
      • We are sold out of 3XL

        Alistair: Contact Will about his shirt

Fresher Welcome [Thursday 25/2/21 (Week 1)]:

  • Need to book furniture from somewhere
    • We need to know what and how much we need
      • Chairs!
    • Capacity for Loft+Room+Unisfa = 54 (yikes!)
      • UniSFA mentioned we might be able to use their room so Alistair can follow up on that

Alice: Fresher welcome EMP

AGM [Friday 1pm 26/2/21 (Week 1)]:

  • No update

Club Carnival [Probably Tuesday Week 2]:

  • No update

PROSH [Probably]:

  • No update

Unigames "H" [REDACTED] [July]:

  • No update

Collab [REDACTED] 2021 [November]:

  • We can sort out an exact time on Tuesday and get UCC to book it
  • We need to figure out who is paying for it

Room Update:

  • The room has been updated, pending appeals
  • We have been allocated room 184b (currently UWAnime)
  • Biggiegames (or Hugiegames)
  • We are not appealing (for obvious reasons)
  • Taylor has a diagram of chain of movement. We are in the middle of a long chain of moving.
    • It's okay, Taylor has a gameplan that will let us move as soon as possible
    • First to move will be the Women's Department
  • We will yeet everything in as quickly as possible, and then sort through it in the new room
  • New room = no cupboards

Taylor: Talk to Chloe about move schedule

Reimbursements:

Completed: - $850.15 to Jackie + $923.91 for camp refunds = $1774.06 - $200 to Tylor for camp tickets - $181.50 to Guild Finance for oday bookings

Guild:

  • Tenancy Reallocations

    • See room update

  • Elevator

    • no update

  • Semester grants

    • Still waiting on breakdown
    • Will be brought up at SOC meeting (20/1)

      Alistair, Jackie, Emerald: Attend SOC meeting

  • Best Club award

    • no update

General Business:

Student Leadership Training

  • It'll happen. Sign up if you want to do it
    • Go to guild website
      • Don't type "guild website" in google though

Year planning meeting

  • Happening next Tuesday

Webkeeping

  • Website

    • Donald has given D&D inspired updates
    • Donald and Gozz have met up to do things. Gozz touched it and it became better but also more complicated.
      • It's been a long ride
    • Donald and Gozz just need to figure out things, but they will meet up to do that

  • Newsletter

    • Still needs to be done

Autumn: Send out a newsletter

Member Privacy

  • No update

Moving Plans

  • First priority: a method for securely storing the keys and locking up stuff (like sharps and money) that can't be accessible to everyone
    • We need to start to figure this out now
    • Approval from tenancy is required to get a wall mount for the keys
    • It's possible we will have the cupboards a little longer, but if not we'll have to leave keys with Guild
  • From start of semester we want the room to be functional for use (tables and chairs set up)
    • How are we going to set up the room?
    • We probably need to buy a new table and chairs
      • We should contact Aiden whether we can submit an SPG for things we already bought
      • Something like a table is vital to the club and so we should be able to get funding for it
      • Chairs are definitely a neccessity. We did have 19 chairs at some point.
    • A a table we can draw on would be ideal, but could be a hastle
      • We've got to think about price and practicality
      • We need to start looking into what's out there and prices
    • Moving our current table into the new room will require completely disassmebling it
      • We could also just use our tables in the loft
    • New webcams possibly needed
      • Leave this for after we access to the room
  • We should also talk to UWAnime about their airconditioner
    • Leave this to next week
  • Maps need to be redone for fresher guides and flyers
  • We'll stop buying perishable frozen foods so moving the freezer will be easier
  • Committee learns of the tragic tale of Morris and Borris
  • Microwave shenangians are discussed
    • Jackie isn't allowed to use the microwave anymore

Jackie: Contact Aiden about how SPGs work

Meeting closed: 7:11pm

-- This Week's Action Items: Alistair:

Contact Will about his shirt

Attend SOC meeting (along with Jackie, Emerald)

Taylor:

Meet up to discuss Halloween (along with Jackie)

Work on Fresher Guide (along with Alice)

Talk to Chloe about move schedule

Jackie:

Meet up to discuss Halloween (along with Taylor)

Update Signup forms

Attend SOC meeting (along with Alistair, Emerald)

Contact Aiden about how SPGs work

Autumn:

Send out a newsletter

Emerald:

Attend SOC meeting (along with Alistair, Jackie)

Alice:

Work on Fresher Guide (along with Taylor)

Fresher welcome EMP