Unigames Committee Meeting #45 - 21/01/2025

tags: committee meeting 2024

Attending

• Josh
• Connor
• Jack
• Chris
• Cooper
• Jeremy
• Nene
• Nix
• Jackie

• Oscar

  Apologies

• Gen

  Absent

Meeting scheduled: 4:00PM

Meeting open: 4:11PM

Reports:

President's Report (Josh):

• Boy i've done so many things
  • MTG Club Decks are 1/2 done
  • talked to tactics about a bunch of stuff
  • talked with blood bowl commissioners about a bunch of stuff
  • door stuff whipped up
  • swancon position advertised and filled
  • original donators not real
  • posted Phoenix feedback form
• los ratones on top

Vice President's Report (Connor):

• I did a teeny bit of work, I think
• Say LeBron the GOAT

Treasurer's Report (Jack):

• popcorners kinda go hard
• quiz night handover birthed from the ashes Acc Balance: $10,726.89 Commbank Account Balance: $3,963.69

Secretary's Report (Chris):

• something something, i guess my fridge photo is accurate now

Librarian's Report (Gen):

• f me it's cold
• have fun at uncharity, someone sing a Taylor Swift song at uncharity for me
  • Uncharity isn't this week, Gen

Fresher Rep's Report (Cooper):

• I've done the Fresher Welcome EMP and booked loft

OCM's Reports (Jeremy, Nene, Nix, Oscar):

• Jeremy
  • EMP submitted
  • Poster getting postered
  • ʕ　·ᴥ·ʔ
• Nene:
  • feel like pure shit just want david lynch back
  • i got the miku skin
  • ive really done nothing else. just been missing david lynch
• Nix:
  • tournament happen
  • im a chess-cel
  • league 3 looking STRONG
• Oscar:
  • boxes have been boxed
  • chess clock has been chessed
  • handover being handed over
  • emails have not yet been emailed

Immediate Past President's Report (Jackie):

Attendance Count - 44/45 (98%)

• now too hot. help. 2 warm
• still working on documents
• website transaction stuff delegated to donald (i have donald notes)
• crying about the ikea box being 0.5cm off

Past Action Items:

Action Items:

Josh:

Work on MTG club decks (in progress)

Talk to Tactics about Blood Bowl tournament sets (done)

Contact Blood Bowl Commissioners about commissioner regulations (done)

Write Unigames Code of Conduct (not done)

Whip up door stuff (done)

Book GCR for AGM (not done)

Post about Swancon positions (done)

Make Gatekeeper excel about Swancon (done)

EMP and advertising for Intro to MTG (not done)

EMP and advertising for SNoM (not done)

Contact original donators for stuff in monolith we want ridded (done)

Post Phoenix feedback form (done)

Connor:

Create feedback form for Blood Bowl League (in progress)

(with Gen) EMP and advertising for RPG O'Day (in progress)

Contact GMs for Variety One-shot (in progress)

EMP and advertising for Call of Cthulhu One-shot (not done)

Jack:

Mystery One-shot Night EMP and advertising (in progress)

Chris:

Buy a booster box (Foundations) (done)

Investigate organisation of old records (not done)

Gen:

(with Connor) EMP and advertising for RPG O'Day (in progress)

EMP and advertising for Unigames Favourite Boardgames (in progress)

Go through the Baking Tray Minis (in progress)

Make free sign for the Bits Box (done by Nene)

Cooper:

EMP and advertising for Fresher Welcome (in progress)

Jeremy:

EMP and advertising for Space Boardgames (in progress)

EMP and advertising for TCG O'Day (not done)

Do a food run (not done)

Nix:

Decide on date for Warhammer RPG (in progress)

Talk to Cam about Painting Day and contact external sources for resin printing (not done)

Advertising for Kitbashing Day (done by Jackie)

EMP and advertising for Intro to Wargaming (not done)

Contact Cam/Jade about Intro to Painting (not done)

Oscar:

Investigate MTG Welcome Set Starter Decks (not done)

Jackie:

Design objective markers (done)

Revive Gatekeeper FAQ document (in progress)

Research wargaming storage (under long coffee table) (done)

Various website updates (in progress)

ALL:

Start thinking about your quote for the Fresher Guide

Make sure you are free for the 28th at 1pm for AGM

Review Gatekeeper FAQ document

Read through bank transaction guide

Write handovers

Usual Suspects

Board Games

Space Boardgames Event - Wednesday 29/01 @ 4pm

• EMP done
• Advertising up in the next few days > Jeremy: Advertising for Space Boardgames

Back to School Boardgames - Week of 10/2

• We goin' back to school > Jack: EMP and advertising for Back to School Boardgames

RPGs

Warhammer RPG One-shot Night - Sem 1

• Recommended GMs based on availability: Winslade, Lloyd, Josh (Backup)
• Switched with Kitbashing Day because we couldn't get in touch with all of the GMs before we planned to run it
• Next committee's problem

Mystery One-shot Night - Friday 7/02 @ 4pm

• GMs: Angus, Nene, Jeremy, Josh
• System agnostic, do sleuthing > Jack: Mystery One-shot Night advertisement

TCGs

Booster Box Buying Bhenanigans

• Box gone
• All the boxes gone
  • Good Games sure are out of boxes > Chris: Message Tactics about Foundations booster box

Magic: The Gathering

Aetherdrift Prerelease - Sunday 16/02 @ 11am

• Just a month (- 1 week) away! > Josh: EMP and advertising for Aetherdrift Prerelease

Foundations Jumpstart - Thursday 23/01 @ 5.30pm

• This week!
• $25 entry price
  • Gets you four Jumpstart packs, of which you choose two to make a deck with
  • Unigames will be losing a grand total of like $2 > Josh: Bump Foundations Jumpstart

MTG Club Deck Updates

• Josh is going through final drafts
  • Radha decklist has been finished
  • Motion to Budget $30 for Radha Club Deck updates
    • Approved unanimously > Josh: Work on MTG club decks > Josh: Order cards for Radha Club Deck

MTG Precon League - Thursday 30/01 @ 6pm

• Check in #precon-league-2025 in our discord if you are interested!
  • Will post challenges tonight
• Entry is $10
• Have contacted Good Games about prizing, awaiting response

Wargaming

Introductory Painting day - Mid-February

• nupdates
• Perhaps a paid event:
  • Paintbrush and mini included
  • Cam does a walkthrough with painting the minis
  • Perhaps ongoing?
  • $8 brush + $66 for 11 orcs (all pre-discount) = $14 per person cost
  • Perhaps $5 (rest of cost covered by club) entry to make more accessible
  • After O-Day as an introductory event? Potential to do twice
  • Contact about potentially resin printing for cheaper
• Painting day + potential workshop with Cam
• Talked with Jade, still need to talk with Cam about potential dates
  • Will put out an EOI when we have a date
• Will have Imperial Guardsmen to paint > Nix: Talk to Cam about Painting Day and contact external sources for resin printing

Warhammer Tournament - Saturday 18/01 @ 8am

• There were some issues securing the venue, but it turned out alright in the end
• Tournament went well, started on time and ran slightly late
• Winner was Lilith!
• Attendance: 12
  • Tickets Sold: 13
• Solo 2k points
• Next Tournament: 1k tournament on 15/3 (TBC with Matt and Nextmittee)
  • Potentially organise pizza run at the end of the tournament > Nix: Contact Matt about next Warhammer Tournament

Blood Bowl

• League over!
  • 1st place: Cam
  • 2nd place: Noah
  • 3rd place: Rebecca
• Cam has taken the minis home to paint
• Games Workshop has been distributing tournament sets to local game stores
  • They are out of stock
  • Tactics will let us know when they have them available
• Over the last couple of book buys we have acquired a whole bunch of minis
  • Gen has found a shelving unit on Etsy that seems like it would fit the teams.
    • Acrylic windows so the teams are visible
    • Each of the boxes is magnetised
  • With a discount from Etsy, the total is $189.95
    • Updated from last week after discovering we could fit multiple teams in the one box
• Commissioner regulations are being worked on, will go over the draft this week/next meeting > Connor: Create feedback form for Blood Bowl League > Josh: Write Unigames Code of Conduct > Nix: Bump Blood Bowl League sign-ups

Blood Bowl Discord Role

• We'll make a new discord role for Blood Bowl
• Connor is doing it now

Blood Bowl Tournament

• Has been suggested
• We should have enough people with boards to support a tournament if we run one
• Would not happen before the committee changeover
• We recommend next committee to organise one a little bit into semester
  • Likely after all of the intro events (e.g. week 5 onwards)
• Will talk to Commissioners about it > Nix: Talk to Commissioners about Blood Bowl Tournament

Objective Markers

• They have been ordered
• Estimated arrival: 14th of February

Kitbashing Day - Saturday 25/01 @ 1.30pm

• This Saturday!
• Wargamers have some bits other than the minis they have painted

Fresher Campaigns

• "Yeah, cool" - Cooper

Cameron Hall Minecraft SMP

• Will have a closing meeting soon
• Short discussion on keeping the server open for the forseeable future
• Reps: Connor, Nene

Joint Camp

• Profit distribution is going through
  • $4096.89 sent to UCC
  • Need to follow up with Guild Finance to see if money is/has gone through

Uncharity Vigil - 1st - 2nd February

• Meeting 5.5 (statistical average) has happened
  • Also need to make sure we are running enough games throughout the night
• Stretch goal ideas (e.g. Wargaming budget/chairs):
  • Chair cushions
  • Get new battle maps (potentially)
• Auction Items:
  • Unclaimed Nerf Guns
    • Plus Donald's Nerf Guns
  • Talisman 4th Edition
  • Blood Bowl Team Colour (tentatively)
• Reps: Josh, Jeremy
• Have decided to do breakfast stuff for the people who are here early morning
• Dragon channels are up! Go suggest some dragons!
• Bank transfers will be available on the night
  • Will allow transferring money to get coins from the club
    • Jack is in the process of obtaining coinage for the event
  • Bank transfers will be processed by committee only to limit confusion
  • Floated the idea of it being handled by GMs as well, decided it would likely be too inconvenient to the point that it wouldn't be done > Josh: Email Tactics about raffle items for Uncharity > Connor, Jeremy: Write some guides on pay-to-win boardgames

O-Day - Friday 21/02

• Need Fresher Guides and stickers
• Need people to help set up
• Also need to book a card reader > Connor: Book a card reader for O-Day

Fresher Guide

• To be typed and printed:
  • Quotes
  • Prez Speech
  • Frep Speech
• We got time for this, but give it a thought
• Cooper look at previous guides to see what Gen yapped about > Everyone: Start thinking about your quote for the Fresher Guide

Fresher Welcome - Thursday 27/02 @ 4pm

• Depends on AGM date
• EMP completed and room booked > Cooper: Advertising for Fresher Welcome

AGM - Friday 28/02 @ 1pm

• Depends on when we can get it booked
  • We can get it booked (threat)
    • Has been fixed
• Early president gets the GCR as they say
• I will also finish up my (stupidly minor) amendment > Josh: Book GCR for AGM > Everyone: Make sure you are free for the 28th at 1pm for AGM

Far Future Events

Swancon

• Mani has accepted the position of Board Games Coordinator

Week 2 - 03/03

• RPG O'Day - Contacting people needed
  • Before Variety, ideally
  • Tuesday the 4th of March, starting earlier (1-2ish)
  • Can reuse the form from last year > Connor, Gen: Advertising for RPG O'Day
• Variety One-shot - Contacting people needed
  • Wednesday-Friday, whatever suits the GMs > Connor: Contact GMs for Variety One-shot

Week 3 - 10/03

• TCG O'Day - Jeremy
  • Tuesday 11/03 > Jeremy: EMP and advertising for TCG O'Day
• Intro to Magic: The Gathering - Josh
  • Will get the help of others, likely some new committee members
  • Wednesday 12/03 > Josh: EMP and advertising for Intro to MTG
• Unconfirmed Boardgames Day (name tbc)
  • Decided against social deduction games due to noise concerns regarding early events
  • Friday 14/03

Week 4 - 17/03

• Intro to Wargaming - Nix
  • nupdates
  • Combat Patrol
  • Kill Team
  • Blood Bowl
  • Some wargame-y board games
    • Root
  • Gaslands > Nix: EMP and advertising for Intro to Wargaming
• Intro to painting - Nix
  • nupdates
  • Usually just a painting day, but if Cam is wanting to run something proper, here would be where we do it
  • Do it earlier in the week preferably
  • Talk to Cam/Jade about if they are willing to help out with this > Nix: Contact Cam/Jade about Intro to Painting
• Call of Cthulhu One-shot Night - Connor
  • Thursday or Friday depending on the other two intros > Connor: EMP and Advertising for Call of Cthulhu One-shot Night
• SNOM - Josh - Sunday 23/03
  • Basically just to show freshers when Magic players tend to come in
  • Ensure that we have someone who can attend this (I can do it) > Josh: EMP and advertising for SNoM

Reimbursements

• Approved
  • $21.6 to Chris for card sleeves
• Pending
  • $84.00 to Donald for chocolate blocks
  • $4096.89 to UCC for Joint Camp profit distribution
  • $41.89 to Gen for Sevens Pitch SPLAT buy
  • $35.04 to Gen for Bunnings run (paint stripper, gloves)
  • $189.95 to Gen for miniature storage rack
  • $28.04 to Gen for chess clock
  • $67.38 to Nene for more chalk markers
  • $510.60 to Connor for food run
• Unsubmitted
  • $68 to Josh for objective markers

Guild

SOCPAC Meeting - Tuesday 28/01 @ 6pm

• It's next week
• It's online

Tenancy

• nupdates

General Business

Gatekeepers

• No new Gatekeepers

Jackie: Revive Gatekeeper FAQ document

Everyone: Review Gatekeeper FAQ document

Webkeepers

• No new Webkeepers

Room Updates

• Josh has the removal list
  • He has done all of the removaling that he could without further steps necessary
  • Some of the Nerf Guns are supposedly lost property, Josh has posted them up on Facebook to see if anyone will claim them (after them being lost for yonks), otherwise will auction them
• Reorganisation of the mini shelf
  • nupdates
  • We have Kill Team now, so we have all the measurement details
    • Kill Team is on the shelf
  • We will try to use this space for the new Mini Shelves > Gen: Go through Baking Tray Minis
• Box of metal minis in the monolith have been stripped
• New club paints
  • nupdates
  • Valejo Inspiration Colour Set
    • Waiting for Tactics to get it in
• Warhammer terrain storage
  • Will be put underneath the long coffee table
  • Need box to be boxy and flat
    • Can't really make use of box with weird shapes
    • Probably no wheels
  • Definitely need a lid
  • Once it has been put into the new box, will be put under the long coffee table, with a "How to Pack" guide inside
  • A bit of clearance for the terrain would be good
  • We've decided to get two IKEA Rykta boxes at $20 each
    • It fits!
• 2023 Ball photo to be printed and put up on the side of the fridge
  • Jackie will grab them from Officeworks tomorrow

Library

Sem 2 Book Buy - done

• Games waiting for Tactics:
  • For the Queen

Painting the Blood Bowl Minis

• nupdates
• Current team colours:
  • Black Orcs: Black and purple with gold metallic highlights
    • Cam has these and they are being painted
  • Imperial Nobility: To be decided
    • Potentially for this upcoming Uncharity Vigil
• Blood Bowl team base painting
  • Want this to be done before next Uncharity Vigil

New MTG Welcome Set Starter Decks

• There are going to be new ones with the next set > Oscar: Contact Tactics about MTG Welcome Set Starter Decks

Upkeep Items

• Chess clock is here (not here here, but here in spirit)
• Josh will bring in some batteries

Food Runs

• Need to do another one
  • We probably need more cans > Jeremy, Connor: Do food run

Phoenix Revival

• 1 feedback received
  • Have a more consistent timeline with actual updates
    • Now we know which steps have bottlenecks for time, we can account for that in scheduling
  • Theme was only loosely followed
    • Will consider following the theme more closely for submissions in the future

Uploading Old Minutes

• Nupdates (Last discussed: meeting #26)

Organising Old Records

• Gonna do it (threat)
  • He didn't follow through (Sadge) > Chris: Investigate organisation of old records

Newsletter

• Yep

Committee Business

Instagram Account

• nupdates
• To-do list made with Gen
  • With the other documents sent by Jackie
  • Need to re-film our 'how to get to clubroom' video as the video we have is not suitable for a vertical format

Calendar

• nupdates
• 2025 calendar has been updated with university weeks

Implementing Bank Transactions

• Nupdates
• Implementation currently waiting on completion of usage guide and transaction log on website
• Draft has been sent to committee to review
  • Potentially worth editing point about no microtransactions during Vigils
    • Maybe allow transactions over $10
    • Jackie will brainstorm > Everyone: Read through bank transaction guide

Website Updates

• Nupdates
• 'About Us' page
  • We should update this with new Fresher Guide information
• We should add information about how to suggest SPLAT buys/give donations to the club
  • Currently in the Fresher Guide, just need to move it to the website
• Reference number for bank transfer could be handled by the website rather than by random dice roll
  • Discussing this idea with Donald > Jackie: Various website updates

Handovers

• Nupdates
• Start writing yer' handovers
• Upload them to the drive when finished > Everyone: Write handovers

Meeting closed: 5:43PM