Unigames Committee Meeting #45 - 30/01/2023

tags: committee meeting 2022

Attending

• Emerald
• Jackie
• Connor
• David
• Josh
• Chris
• Texas
• Gibbi
• Everest
• Alistair
• Hannah

Apologies

Absent

Meeting scheduled: 5:30PM

Meeting open: 6:01PM

Reports:

President's Report (Emerald):

• Hi, Emerald
  • Good Afternoon, Gibson
  • Don't minute um
  • Emerald is in a good moof this week
  • Maybe new banner?
  • I'm respectfully out of the goodeness of not wanting to talk about it am not gonna bring up the forumn
  • The last of us episode 3 tonight
• Found some good chairs

Vice President's Report (Jackie):

• boy howdy is it harder to write handovers without an overdue project to procrastinate on
  • jk i've started on my handover(s)
• been helping with OGM stuff in many ways
• helped connor put mork borg dust cover on
• did some uncharity work (auctionable list and graphic design advice)
• helped print little labels for mini boxes

• i now have 2 songs in fall out boy lockdown in my brain : )

  • Yippeeee

    Treasurer's Report (Business Texas):

• set the money aside for deposit

• 2 weeks left of internship
• thought a bit about stabby
• also read some pf2e

• account balance: $3,948.86

  Secretary's Report (Gibbi):

• OTL Thread go Brr

• Can't believe i was made to do stats before sem starts
• Did a bunch of stuff
  • Prerelease
  • painting day
  • fresher campaign stuff
• Uncharity
• Oh yeah prerelease is this weekend

• Did a bunch of webbed site stuff thanks Donald

  • Made Unigames Mail Email

    Librarian's Report (Connyah):

• Spent lots of time searching for a cat

• Morked the Borg

• Chatted to Ed about Smash Up

  Fresher Rep's Report (Hannah):

• panicking about handovers bc how do I write things that make sense again

• very eepy while writing this so very short report

Reports de la OCM (Chris, David, Everest, Josh):

• Chris:
  • Its-a-me! Burnout
  • Mutants and Masterminds announcement coming either tonight or tomorrow
  • Spire Brain again
• David:
  • learned how to rpg entry
  • finished wings of fire (cricket and turtle are my fav dragons)
  • Hi-Fi Rush GOTY 2023
  • new job = 7am wake up time (i am eepy)
• Everest:
  • <-(Build your own report)
  • Have done working
  • Have done many pieces puzzle in the last 24 hours
  • Read lots of pathfinder

• Josh:

  • unCharity announcement more like... woopsie
    • Work keeps throwing itself at me
    • oh to be compleated...
    • Chess brained

      Immediate Past President's RepΦrt (Alistair):

• Alistair has attended: ==35.5/46== Meeting

  • Haha Jace DΦwn bad gΦt cΦmpleated becuase of it
    • Φnly respectable thing he's dΦne
  • Free from PantΦ
  • DΦn't dΦ twΦ fringe shows at the same time it fuckin sucks
    • Learnt it through experience
    • ShΦws were pretty gΦΦd thΦ
    • Now hes back back again
    • back at wΦrk

Past action Items:

Usual Suspects

Action Items: Emerald:

look into quote for replacement of the painted banner - Done

Send out expression of interest form 40th anniverary - Not DOne

(with Connor) Learn how to repair boardgames - Not Done

Jackie:

Put up thread for fundraising goals for uncharity vigil - Done

(with Ethan and Connor) Find auctionable items - Done

Organise OGM stuff - Done

Do the Agm booking at the same as the OGM - Done

Texas:

Contanct Uniprint regarding O day fresher guide and flyer printing - Awaiting Response

Ethan:

Pick up ONE stuff when it is in - Its not in

One Prerelease emp and announcement needs to be compleated - Done

Write up painting day announcement - Done

Contact Amelia Regarding Painting Day - DOne

Review fresher GM forms - Done

Poke people regarding colour camp distribution - Not Done

(with Connor and Jackie) Find auctionable items - Done

Do the OGM Announcmenet in a Newsletter - DOne

Go through "Wargamey" Boardgames to review state of games - Not Done

Figure out how to do things on website as to put minutes on blog - Done

Connor:

organize Valentine's themed boardgame night - Done

(with Ethan and Jackie) Find auctionable items - Done

Contact ED about "Smash Up" - Done

MORB BORG (I know thats not how its spelt) do cover (in progress) - Done

(with Emerald) Learn how to repair boardgames - One Day

Chris:

Make some mutants and some masterminds (and the event i guess) - In Progress

Josh:

Go look through the minis for good minis and remove bronk minis - Done

ALL:

Make sure to have the time avaliable for the AGM and OGM- Done

ITS THAT TIME OF THE YEAR HANDOVER TIME :confettiball: :confettiball: :confetti_ball: - In progress

Board Games

• LOVEly Boardgames - 10/02/2023 - Friday 5pm
  • Come play some love letter, fog of love
  • Codenames is a double date game
  • Not Alone
  • Root > Connor: Lovely Boardgames announcement

Fresher Welcome - 02/03/22 - 4PM

• When should we star thte event
  • Traditionaally 4 to 5 pm
  • Have tried pushing it back earlier
• Emerald suggests 4PM onwards as well as a set time for pizza

• Things that need to be done

  • EMP + Loft Bookinhg
  • Announcement
  • Pizza Run
  • Advertising

  • Chairs

    RPGs

    • Paranoia - 2pm on 24/01/2023
    • It happened
    • Was last week
    • It was good
    • Two tables of attendance
    • Total attendance of 7
    • Very very very positive feedback especially from david
      • Josh Suggests keeping it as a niche rpg so that the gimmick doesnt get worn down

• Mutants and Masterminds - 21/02/2023 - 4PM

  • Chris will be have pre-gens
  • If you would like to make your own to bring please DM Chris > Chris: Make some mutants and some masterminds announcements

• Potential rpg event schedule for Sem 1 2023

  • This would provide a nice balance of genres and mechanics between famous and niche games
  • That one High fantasy Rpg that everyone knows and has a number of editions greater than 4
  • Light RPGs
    • e.g. PbtA
  • Call of Cthulhu
  • Pendragon/Pathfinder
  • Spire/Heart
  • One page RPGs

• Speed-Dating for RPG's

  • Allows people to run rpgs they're passionate about
  • Have a bunch of Gms in a room with the system they are running
    • little blurb that tells them what it is like
    • (not compared to another rpg)
    • twin peaks -> call of cthulu
  • Gives us extra hype for what we run
  • Early in the semester fresher event
  • Point at people who are genuinely interested
  • Like an O-Day/career stalls for RPGs
  • Perhaps like early in the semester
  • Multi- systen be-shot night
    • Probably easiest if gms bring pre gens
  • Josh raises concerns that this will over represent rpgs that are more suitable to a short format of one shots
  • Convention centre style earlier start time with a hard start game time.
  • Learn about RPGs come at (Earlier time e.g. 2PM) to play Rpgs come at (later time e.g. 5pm) -
  • Committee generally thinks this to be a great idea
  • Committee thinks not the same day as club carnival > Gibbi, Jackie: Do Speed dating GM Form

Panto Unigames Collab Event

• Will have update next week after panto has some rest after all their amazing shows :)
• Return after OGM

  Magic: The Gavining

Intro to MAgic - Week 3 of Semester

New Phyrexia: All Will be One Prerelease - 05/02/2023

• Stuffs not in just yet
• Entry fee will be $45
• New phyrexia seems like a good set
• Start time will be 11 Am

Gibbi: Pick up ONE stuff when it is in

Booster Box buying Bhenanigans

• GIBBI PUT IN A BLURB ABOUT BRO BOXES
• We purchased a spare box of brothers war before prerelease such that after completing prerelease people could then purchase more packs and it sold quite well
• As such committee thinks it would be a good idea to do the same for ONE
• $450 budget to preorder 2 set boxes of Phyrexia: all will be one
  • Passes Unaniously >Gibbi: Preorder 2 set boxes

Wargaming

Painting Day - 01/02/2023 - 1PM

• This is happening this wednesday
• Amelia will be there

• Yeah come down and paint some minis

  Intro to Wargaming

• Week 1 AGM

• Week 2 Speeed Dating (First one shot)
• Week 3 Intro to Magic first boardgame
• Week 4 Intro to painting and RPG

• Week 5 Jumpstart????

  Fresher Campaigns

• So i sure have looked at the fresher forms for most of this week

• Im planning to make some revisions to the form for next year
• Also stats for the OGL thread should be up shortly

Gibbi: Put up OGL Thread Stats yeah

Colour Camp - November 18th to 21st

• waiting to submit money for colour camp
  • collect out food from ucc >Texas: Send Money PLease Help

Uncharity vigil - 11/02/2022 Saturday 5PM - 12/02/2022 Sunday 10AM

• Budget awaiting ammendments before approval
• Gibbi will put up budget for circular when ammendments have been confirmed
• Current Start Date looking like 11/02/2022
• $5 Door Entry
• Raffle tickets + Door Prize
  • Is looking into spending $50 for Door prize
    • Unigames Committee suggests lowering the budget for the door prize to $50 (what it traditionally is)
    • We also want to clarify whether the Door prize is the prize for the raffle.
    • Door prize and raffle prize are the same
      • Currently looking at $1
      • 3 prize cap per person

• Josh doing graphic design (it is his passion)

  • Minor edits requiring the inclusion and exclusion of spaces in the title

• pizza order

  • we should feed our event attendees
• Discussed auction items
• Fundraising goals for Unigames
  • Look at getting new chairs?
    • Investigate price of a chair set

• Uncharity Events

  • Pay for Advantage RPGs
  • Pay for Advantage Boardgames
  • Unigames Dragon Theme Voting

    Auction Itmes

• Smash Up

• Old Game of Game of thrones
• Automoblies
• Necromunda
• Kill Dr Lucky

Committee Fundraising Goal Discussion

• Replace student style chairs with more student style chairs
  • Stretch Goal Buy "nice" chairs
    • Gibbi, Jackie, and Josh are not fond of the idea of office style chairs that have the ability to be "wheely" and "spinny".
• More Kallax cubes for storage near the snacks

Jackie: Put up thread for fundraising goals for uncharity vigil

Unigames OGM - Monday the 13th (February) (At 1pm regardless of Date)

• Ogm will be in person only
• Discord call would add aditional complexity
• Absentee votes close 1 hour before the meeting

Gibbi: Do the OGM Announcmenet in a Newsletter

O-Day 2023 - 24/02/2023 24th of February 11AM - 3PM

• Event will go up for O Day next weeek
• Requesteth Help from our gatekeepers
• Email Uniprint for a quote on our flyer and sticker printing as well as submission date so that it can be in time for O-Day
• We have 32 2022 Fresher Guides remaining
• We wanna print more flyers as we ran out of flyers during the semester (about 50)

Emerald: look into quote for replacement of the painted banner

Texas: Contanct Uniprint regarding O day fresher guide and flyer printing

Jackie: FRESHER GUIDE FUCK YEAH

Jackie: do O-Day stuff

Far Future Events

Unigames AGM - 03/03/2023 at 3pm Friday

Everyone: Make sure to have the time avaliable for the AGM

Jackie: Do the Agm booking at the same as the OGM

Reimbursements:

• Approved

• Pending

• Unsubmitted
  • $410.60 to David for food run
  • $370.22 to UCC for Joint camp
  • $19.45 to Jackie for camp supplies (pls don't remove)
  • $296.24 to Ethan for Playmat purchase

Guild:

SOCPAC

• First Socpac This Wednesday 01/02/2023 6PM
  • Socpac hosted by Jackie :O
  • Gibbi and Emerald can attend
  • In social sciences lecture theatre

Missing Money

• No updates

  Grants

• No Updates

  General Business:

Custom Playmats

• Gibbi will let everyone know when playmats are in

  Westmarche 2

• Next meeting this friday (renown time)

• Return after OGM

  40th Anniversary

Emerald: Send out expression of interest form 40th anniverary - Did alot of reading for event packets and stuff - We are not going to be able to the same value for money anywhere else that we would have gotten at uni club - Our options now are going to be doing it at hackett cafe - Can be quite cheap per head - Less than $20 per ticket - With Cannapes and Beverages - sit down meal would increase $200 total - Does not include gift bag pricing - Perth city farm gives hire discount the clsoer it gets to the event date - THey dont include catering or furniture - not on campus - Consider booking through uniclub privately - Would lose guild insurance perhaps? - Jackie likes the sound of Hackett - Its close to parking - On campus - done through guild

Gatekeepers

• No new gatekeepers

Webkeepers

• No new webkeepers

Room Update

New Printed Banner

• Pricing for 60cm by 1m Banner
  • $68.53
  • Not Double Sided
• Potentially DIY banner?

Emerald: Budget The newnigames Banner

Pinup Board

• Awaiting a replay after tenancy has their committee meeting. Will likely get a reply in the next couple weeks
• Should have an answer by Next Monday

  Library

Emerald, Connor: Learn how to repair boardgames

Gibbi: Go through "Wargamey" Boardgames to review state of games

Library System

• Jackie continues to stay silly (enter RPG's)

  • If gatekeepers/committee wanna learn rpg entry hit up Jackie for those epic rpg entry deets.

    Food runs

• Biscuits please

  • Emerald wants more biscuits than what is in limbo
• Also choccy blocks
  • (not fruit and nut)
• Choccy Bars many a choccy bar
• Get some frozen meals that aren't mi goreng
  • and not tuna bake
• Maybe some ice creams
• Need a whole lotta biscuits
  • There are some biscuits in Joint camp limbo
  • Texas checks the sheet of stuff

• Consider doing costco run for utilities

  • Who was a costco membership
    • The answer is emerald and Texas
  • Due to new online storefront we can compare prices at costco with that of coles and woolies
  • Perhaps a costsco run once or twice a year >Jackie: Do a food run on

    Webkeeping

• New website POG

• Consider moving towards just using epic new website >Gibbi: Talk to donald about mailing list bug

gibbi: Start moving minutes over onto new website

Committee Business

Everyone: ITS THAT TIME OF THE YEAR HANDOVER TIME :confettiball: :confettiball: :confetti_ball:

Meeting closed: 8:06 PM