Unigames Committee Meeting #46 - 21/01/2021

Attending

• Alistair
• Taylor
• Jackie
• Autumn
• Emerald
• Alice
• Ash
• Josh
• Gwen
• Kyle

Apologies

Meeting scheduled: 6pm

Meeting open: 6:12pm

Reports:

President's Report (Alistair):

• Straight up having a time right now
• Will hopefully be able to resolve it next week
• Hopefully
• Screaming
• Wizards of the Coast is being bad with shipping again
• Still working on some Uncharity details

Vice-President's Report (Taylor):

• went to interclub timetable planning
• worked on subcommittee regulations
• was too sick to make it to my first soc meeting as a soc ocm
• evap aircon should be illegal in australia
• in addition, gozz went out and bought an aircon for our house (identical to unigames' and unisfa's)
• worked on halloween

Treasurer's Report (Jackie):

• tried to force my way through halloween finances with taylor, and it’s still a mess
• emailed aidan about both table spg and 2020 grants
• also updated the sign up forms through a definitely too complicated process involving photoshop
• signed up for SLT in february
• cosplayed as cherish hehe
• account balance: $6,756.41
• also unrelated but we should take a 2020mittee photo together bc we forgot to take one at the agm

Secretary's Report (Autumn):

• i'm doing self care at gunpoint. the sleep comes soon i promise
• transitioning is a part time job u__u

Librarian's Report (Emerald):

• Emerald affectionately addresses the committee and member base
• Tommyinnit may be dead I have not seen the finale livestream yet and I’m thinking about it a lot
• I went to the soc pac meeting it was cute
• I’ve devoted myself to embroidering banana grams
• i love you all thank you for reading the minutes

Fresher Rep's Report (Alice):

• This week i did an emp. Gonna fix it before meeting hopefully. (5am - 10am XD)
• I left my charger in the room last Thursday only figured out where I'd put it by Tuesday after my planned meetup with Taylor and multiple panics.
• Nikolai.
• Uhhhhhhhhh the girls at koorong (christian bookstore) said i was the coolest person they'd ever met
  • (strained) christians can be cool
  • Editor's note: the more detail alice gave to this story, the less cool it becomes
  • Editor's grievance: Alistair and taylor make a classic but very over-used joke
• Think that's all.

Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

• Ash:
  • uhh jan is picking up in speed
  • weeeeeeee wooooooooo
• Gwen:
  • I technically ran a "parlour larp" which was cool
  • hehe busy January
• Josh:
  • I am so tired
  • I promise I wont flake on magic tomorrow
• Kyle:
  • So busy and yet I got nothing done
  • broke my ass at tactics (you're welcome tactics) (also broke tactics with ass)

Past action Items:

-- This Week's Action Items: Alistair:

Contact Will about his shirt - done

Attend SOC meeting (along with Jackie, Emerald) - done

Taylor:

Meet up to discuss Halloween (along with Jackie) - done

Work on Fresher Guide (along with Alice) - done

Talk to Chloe about move schedule - not done

Jackie:

Meet up to discuss Halloween (along with Taylor) - done

Update Signup forms - done

Attend SOC meeting (along with Alistair, Emerald) - done

Contact Aiden about how SPGs work - done

Autumn:

Send out a newsletter - not done

Emerald:

Attend SOC meeting (along with Alistair, Jackie) - done

Alice:

Work on Fresher Guide (along with Taylor) - not done

Fresher welcome EMP - done

Gatekeepers

• no updates

Usual Suspects

Board Games

• Fresher welcome will be our big intro board games

• Board games Week 3

RPGs

• D&D Oneshot [Wednesday 3/3, Week 2]:
  • Day after club carnival is preferred

Alice: Contact GMs and organise D&D oneshot

Magic: The Gavining

• Alistair's EDH [Friday 22/1 4pm]:

  • Come to friday night magic!!!!

• Kaldheim Prerelease [Probably Sunday 7/2/21]:

  • Wizards of the coast have delayed the release :////

Alistair: Orchestrate kaldheim prerelease

• Intro to MtG [Friday 12/3 Week 3]:
  • Friday Night Magic

Alistair: Intro to Magic FNM EMP

Wargames

• OTP Terrain

  • no udpates

• Prelude to Painting [12-3pm Tuesday 9/3, Week 3]:

  • Painting during common lunch hour

Jackie: Painting Day Week 3 EMP

• Intro to Wargaming [Week 4]:

Kyle: Organise Intro to Wargaming

Fresher Campaigns

Alice: Draft up signup forms for Fresher Campagin GMs

Events:

Halloween 2019 [26/10/19]:

• Jackie and taylor found a lot of evidence this week!!!!
• They acquired a not-quite-final, but very detailed, spreadsheet
• The spreadsheet referred to a lot of mystery receipts. Most receipts have now been found
• Is now viable to check that the numbers are actually correct
• Jackie has identified one mistake
• Still need to make sure all expenses have either been reimbursed or waived
• Had a big panic about lots of different numbers not lining up before realising they were looking at 2018 docs
• 36 DAYS REMAIN (scary clock town theme plays)

Taylor, Jackie: Save the world of halloween

Jackie: Hunt down UCC halloween receipts for sport

Book Buy [Thursday 1/10, after committee meeting]:

• Path of waves - it would be nice if we had it

Uncharity Vigil [Sat-Sun 30-31/1/20]:

• Subcommittee has set out most of the schedule, it's going to go out tomorrow, pending people who said they would run one-shots
• Here's the 411:
  • Pizza run is 7
  • Magic at 9
  • Alistair to schedule oneshots
  • Auctions to close at midnight
  • Sleep deprived debates at 2am
  • Will gavin run midnight Maid? Will joshua run midnight Maid?
• Ed has said he is going to donate to make people play monopoly
• Dragon colouring-in template will be provided in advance

Taylor, Jackie: Make sure the lineart for the dragon is good to go by Monday

O-DAY [Friday 19/2/21]:

• Apparently a bunch of clubs still haven't booked their oday stalls. Give us the good spot please :3

Taylor: Writeup the oday howto guide for taking money etc

• Fresher guides
  • No update for this week

Taylor, Alice: Monday fresher guide writing

• Signup forms

  • Jackie has been editing it in photoshop

• Shirts

Fresher Welcome [Thursday 25/2/21 (Week 1)]:

• EMP has been submitted and amended
• Timing
  • People show up from 4, and earlier
  • Let's start by 2
  • Have us show up around lunchtime to start preparing

Alice: Update the fresher welcome EMP to fourteen hundred hours

• Furniture
  • We need to book rental furniture from libcal
  • Talk to leigh about chairs

Alistair: Email leigh about borrowing chairs for fresher welcome

AGM [Friday 1pm 26/2/21 (Week 1)]:

Autumn: Send out notice of AGM as part of a newsletter

Alistair: Send our updated AGM to SOC

Club Carnival [Tuesday 2/1, Week 2]:

• No update

PROSH Olympics [1pm Tuesday 16/3/21]:

• Date confirmed

PROSH [24/3/21]:

• Date and theme confirmed
• We need to pick our own club theme. Ppl wanna do highschool musical but there are risks of everyone else wearing perth wildcats
• Unisfa is a yes, Uwanime is a maybe, UCC are a probably not

Charity Vigil [Probably Sat 3/4/21 - Sun 4/4/21]:

• Soft date confirmed

Swancon [24/4/21 - 26/4/21]:

• Date confirmed
• Unigames involvement: encouraged

Unigames "H" [REDACTED] [Friday 16/7/21 - Monday 19/7/21]:

• Dates have been moved! Due to realising it clashed with panto production week
• Editor's Grievance: Same as before

Quiz Night [Probably Friday 20/8 or 27/8]:

• Soft dates confirmed

Roleplay for Life [Probably Sat 4/9 - Sun 5/9]:

• Soft date confirmed

Relay for Life [October]:

• Guessing this will be 9/10 - 10/10

Cameron Hall-o-ween @ 77 Social [Thursday 21/10/21]:

• Free bookings on thursdays!
• Soft date confirmed

Collab [REDACTED] 2021 [November]:

• General preference for 26/11 - 29/11 as our dates. That gives two and a half weeks between last day of exams and the first day of camp.
• Second preference for a week prior. Big break after exams seemed preferred.
• Christmas panto isn't until 5 weeks into the holidays.

Room Update:

• hahaha updates your room

Taylor: Confirm moving schedules

• Apparently some other clubs are negotiating to shuffle themselves around still, but it doesn't affect us that much. We still want to move as fast as possible.
• Floor hole (yaaaay hole all my homies love hole)
• Alistair has learned of a legendary new tenancy maintenance email address

Alistair: Email tenancy about maintenance

Reimbursements:

• No updates

Jackie: Do a food run

Guild:

• SOC Meeting

  • There was a SOC meeting
  • Vouchers
    • Fun new thing: A whole bunch of freshers, when they go to get their guild stickers, are going to be given vouchers for club membership (up to the value of $5)
    • We need to treat it like a $5 that guild will reimburse us for
    • We're all good to charge our usual amount with this system

• Tenancy Reallocations

  • There's a meeting next thursday at 5. Hopefully Taylor and Alistair will be able to get to our meeting for 6 but it may be late.
  • Officially reschedules next week's committee meeting for 7pm
  • Unlikely that anything affecting us will change
  • Taylor predicts that by the end of Friday next week, appeals will have been finalised and we will be able to start moving
  • Lockers movement info will need to be clarified at the meeting
  • We've been informed we don't get storage (intentional on our part) but the realllocations have not been decided

• Elevator

  • No update

• Semester grants

  • We have just just received the detailed breakdown
  • For the 2020 Sem2 Grant we applied for $10.8k
  • We were allocated $5.9k (55%)
  • Apparently close to the cap
  • The 2019 correction has not been included. THIS WAS WHAT WE WANTED TO KNOW

Jackie: Email about the 2019 grant correction

• Special project grant
  • Confirmed Table SPG is a go
  • Everybody have a group discussion abt tables to buy. We want to get our new table sooner raher than later
  • Reconfirm that wargaming requires 4ft x 6ft

Taylor: Research gaming table as SPG goal

• Best Club award
  • Still waiting on that one

General Business:

Student Leadership Training

• Jackie has signed up for SLT in February! Sign up with her if you want SLT, it is very useful for being a committee meeting!
• Also dates in April

Emerald: Sign up for SLT

Year planning meeting

• It happened!
• We have put soft dates for pretty much every major event
• We really can start booking venues now and adding dates to the minutes
• Taylor reads out the calendar to the committee. I add Unigames relevant events to the minutes
• God look at all those soft dates :D
• Taylor also has some updates subcommittee regulations to share with committee
• The big remaining question mark from the meeting was a wanting to include a clause about people who are banned from clubs

Taylor: Update the committee on subcommittee regulations regarding banned members

Webkeeping

• Website

  • No updates
  • Gozz is musing on buying a second 3d printer

• Newsletter

Autumn: Send out a newsletter

Autumn: Pre-draft a newsletter to go out in week 1

Member Privacy

Alistair, Taylor: Work on member privacy regulations

Meeting closed: 7:45pm